Welcome to the Solar Heliospheric and INterplanetary Environment (SHINE) website. Find everything you need to know about the SHINE Workshop, latest news, student information, and organizers’ contact info.
The SHINE 2024 workshop will be held in-person only in Juneau, Alaska.
Workshop Information
Workshop Dates: August 12 to 16, 2024
Student Day: Sunday, August 11
Standort: Centennial Hall Convention Center, Juneau, Alaska
Hotel Booking Deadline: See hotel information below.
Financial Aid Application Deadline: March 15, 2024 – all students have been notified of decisions
Registration Fee: $600 Early Bird/$650 Late Registration
Early Bird Registration Deadline: June 28, 2024
Late Registration Starts: June 29, 2024
Final Registration Deadline (Hard cutoff, No onsite registration): July 12, 2024 – last day to withdraw and receive a refund is July 26
Attendance Cap: Attendance will be capped at 300 – 350 participants. Registration will close when the cap is met.
Deadline for abstract submission: June 28, 2024 (Participants can continue to edit their abstracts until the meeting day) – Poster size: 3′ wide x 4′ tall (portrait)
Childcare Info: Unfortunately, due to the low number of attendees interested in childcare, we will not be able to provide childcare at the workshop. We will continue to gauge interest and explore options for future workshops. Instead, we will focus on care grants this year.
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Standort
The SHINE venue is the Juneau Centennial Hall Convention Center as well as the adjacent Arts & Community Center, located in downtown Juneau. Juneau is a town of ~30,000 people composed of two main areas, the downtown and about 8 miles away the valley. The Juneau airport is situated in the valley.
Hotels
Blocks of rooms have been negotiated at several different hotels, both in the valley and in downtown, with most rooms at $299 and price ranging from $189 to $395 plus a few suites at $369-$479. There will be ~200 rooms available (excluding NSF-supported participants). Rooms and registration will be first-come first-serve and we will need to cap participation at a yet to be confirmed number somewhere between 300 and 350 participants (including NSF-supported ones).
Shuttles to and from the hotels and conference center:
There will be a shuttle provided for the funded students on Sat, 8/10 to the student hotel.
Shuttle service will be provided for the students on Student Day, 8/11 (from the student hotel).
During the conference days, 8/12-8/16, there will be shuttle service between the valley hotels and the conference center.
On 8/16, the shuttle will also be looping through the airport.
DOWNTOWN
Name: Four Points Sheraton
Rate: $379-$479
Cutoff date: July 10, 2024
Website: https://www.marriott.com/events/start.mi?id=1704879144886&key=GRP
Distance from venue: Downtown Juneau, 292 feet
Name: Baranoff
Rate: $299/night
Cutoff date: July 10, 2024
Website: https://www.bestwestern.com/en_US/book/hotel-rooms.02019.html?groupId=M78NW6G7
Distance from venue: Downtown Juneau, 0.3 miles
Name: The Driftwood Lodge
Rate: $228-284
Cutoff date: July 9, 2024
Website: https://dhalaska.com/ Promo Code: UNH
Additional Downtown Hotels;
Ramada
The Alaskan Hotel & Bar
Alaska’s Capital Inn Bed & Breakfast
Wing’s Airways & the Taku Glacier Lodge
Juneau Hotel
(Also Airbnb)
VALLEY – NEAR AIRPORT
Name: Aspen
Rate: $189/night
Cutoff date: July 10, 2024
Call 907-500-7700 to reserve and ask for the “EARTH” block of rooms.
Distance from venue: Valley near airport – shuttle bus to/from venue (~10 mins)
Name: Super 8
Rate: $243
Cutoff date: May 31, 2024
Call 907-789-4858 and ask for the SHINE 2024 room block.
Distance from venue: Valley near airport – shuttle bus to venue (~10 mins)
Bus/Shuttle Services
Mass transit is available through the City and Borough of Juneau’s public transit system, Capital Transit.
Capital Transit (907) 789-6901 $2.00/Ride (limited space)
Additional shuttle service is provided in the form of hotel transfers. Please contact your hotel for pick-up schedule.
Driving Directions from Downtown Juneau:
Take Egan Expressway to the Glacier Highway exit at McDonalds. Turn left on Glacier Hwy. Turn left at Shell Simmons Dive. Follow Shell Simmons until you see the airport.
Limousine Service
Juneau Limousine (907) 463-5466
Rental Cars
ALAMO/NATIONAL/ENTERPRISE Car Rental (907) 789-9814
AVIS Car Rental (907) 789-9450
BUDGET Rent A Car (907) 790-1086
HERTZ Car Rental (907) 789-9494
Taxi Service
Capital Cab (907) 586-2772
EverGreen Taxi (907) 586-2121
Glacier Taxi Tours (907) 796-2300
Juneau Taxi & Tours (907) 790-4511
SHINE Dashboard
The login on the right sidebar allows users to access the SHINE Dashboard. Once you have logged in, a white icon will appear at the very top of the page on the left. Click there to access the Dashboard. For your convenience, all of the relevant links to prepare for the workshop are available through the Dashboard. The links are also readily available on this page, with the exception of abstract submission. When abstract submission is open, attendees will be required to log in and access the Dashboard to submit their abstract. This will give attendees the capability to edit their own abstracts and add images later on, if desired.
How To videos explaining how to use the Dashboard are available here: https://helioshine.org/shine-dashboard/
Student Financial Support
Students, remember to fill out the Financial Aid Form (https://helioshine.org/shine-financial-aid-application/) by the deadline listed above and ask your advisor to write a recommendation (https://helioshine.org/advisor-recommendation/). When your support is confirmed, you will receive an email with a code to use during the conference registration process. Please do not register before you are confirmed for financial support.
Posters
Physical poster size will be 3′ wide x 4′ tall (portrait).
You may upload your poster image with your abstract on the SHINE website so that it will be archived and accessible after the conference. Watch the How To Edit Your Abstract videos in the SHINE Dashboard to add a poster image.
Only one poster is allowed per person as space is limited. No exceptions.
Guests
All guests that will participate in conference meals and the banquet must be registered and paid for. Everyone will be required to wear a name tag during meals. Hotel staff has been notified that all participants attending events where food is served must have a name tag. Guests attending the full conference will receive their name tag upon arrival. Guests attending only the banquet will receive their name tag on Thursday night.
Please pay for your guests when you register and identify their names in the registration form. If you decide to bring additional guests after you have completed registration, you may add them through the Destiny One system, accessible by using the Register link in the SHINE Dashboard.
Have a question?
Please contact the correct person according to the following:
For any questions about the financial aid application, venue details, or workshop schedule, contact the workshop coordinator, Dr. Nada AlHaddad.
For any questions about session proposal, contact the chair of the steering committee, Dr. Noe Lugaz.
For any questions about hotel rooms, registration payment and process, supported participants travel and accommodation, contact our workshop administrator, Christine Schulz.
For any questions about the student day scientific organization, the SHINE student representatives, Fallon Konow and Elizabeth Wraback.
For any questions about technical issues related to the website, such as broken links, login problems, or general inquiries, suggestions and job announcements contact our Webmaster, Dr. Katie Whitman ([email protected], add [email protected] in cc for urgent requests).