Office Assistant
We are looking for an individual who loves a vibrant and diverse company culture. The ideal individual will be responsible for managing various admin and financial tasks within the organization.
About the job
We are looking for Office Assistant (오피스 어시스턴트) at MDPI KOREA. The position is based in the beautiful city of Seoul, Korea.
Fixed-Term Employee (term of employment of 12 months / subject to extension upon mutual agreement).
Tasks & Responsibilities
- Assist the Office Manager with administrative, financial, and other ad-hoc matters (e.g., creating financial statements and reports, greeting and welcoming visitors, answering the office phones, handling incoming and outgoing mail, photocopying, scanning, filing documents, and entering information into MDPI system, etc.)
- Working atmosphere maintenance, including but not limited to tracking attendance, assisting other office members, newcomers, and visitors, noting the birthdays of office members, and maintaining good relationships with local partners, external vendors, clients, and landlords
- Assist colleagues from other MDPI offices in visiting the local office, including apartment arrangements, visas, and daily support
- Assist with events organization when requests (e.g., marketing campaigns, conference support, travel arrangements, etc.)
- Company property management (e.g., maintenance of office equipment, inventory management of office, kitchen, grocery, and stationery supplies, etc.)
- Collaborate with relevant teams to resolve any discrepancies in financial requests
- Maintain good communication with the local team and the Office Manager about financial information, including monitoring and reporting relevant changes in tax regulations, cross-checking financial documents before submission, and exchanging other general financial information
- Maintain good communication with external agencies about consumption tax, tax returns, and other relevant issues
- Perform receptionist duties when needed, e.g. answering the office phone as needed
- Ensuring stock of conference materials in the office and that conference attendees have all the appropriate items
- Coordinating with external printers to procure flyers, business cards, and materials for conferences that marketing staff will attend
Requirements
- At least Bachelor’s Degree in Business, Finance or equivalent. (최소 학사 학위 소지자만 지원 가능)
- Excellent writer and verbal communication skills in English
- Must be a Korean citizen and native in Korean (반드시 한국인만 지원가능)
- Proficiency in Microsoft Office applications (Word, Excel, Powerpoint).
- Strong team spirit and ability to work in a dynamic international environment.
- Good problem-solving abilities, actively identifying current and potential issues and determining the best solutions.
- Proven experience in financial administration or a similar role is a bonus
What We Offer
- Competitive salary (경쟁력 있는 급여)
- Flexible working hours (유동적 근무 시간)
- New employee Training (트레이닝)
- Parental leave (육아휴가)
- Snacks/Coffee (간식 / 커피 제공)
- Paid sick leave (유급병가)
- Reimbursement for related books purchasing (도서비 지원)
- Health check-ups (1/year), (건강검진 지원)
- National holiday gifts/support (국경일 선물 / 복지몰 포인트 제공)
- Casual dress code (자유로운 복장)
Additional Information:
- You must have the right to work and live in South Korea
If you are interested in this position, we look forward to receiving your complete application. Please submit your CV (EN & KR version, 한글 및 영문 이력서 필수).
About MDPI
A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Based in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.
Our 450 diverse and open access journals, including 441 peer-reviewed journals and 9 conference journals, are supported by more than 295,000 academic experts who share our mission, values, and commitment to providing high-quality service for our authors. We serve scholars from around the world to ensure the latest research is freely available and all content is distributed under a Creative Commons Attribution License (CC BY).
MDPI Seoul Office established in 2023, focusing on market-oriented strategies, we aim to better cater to the needs of scholars in the Korean region, providing improved services. The Seoul office is committed to fostering strong relationships with local partners, businesses, and stakeholders to drive sustainable growth and foster a dynamic environment for scientific collaboration and advancement.
Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:
- Department
- Marketing
- Locations
- Seoul office
About MDPI Korea
Contact Point :
- MDPI Korea
010-9893-9708 (Academic Conferences & Scholar Visits)
010-2740-9708 (IOAP & Partnership)
- MDPI 코리아
010-9893-9708 (아카데믹 컨퍼런스 및 방문 관련 문의)
010-2740-9708 (기관 및 학회 파트너십 문의)
Office Assistant
We are looking for an individual who loves a vibrant and diverse company culture. The ideal individual will be responsible for managing various admin and financial tasks within the organization.
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