Statewide Mutual Aid

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Submitting Mutual Aid Agreement(s)

Instructions:

Read these instructions and useful tips carefully.

  1. Execute the appropriate signature page. Make sure to enter your entity’s name on the signature page where indicated.
  2. Fully complete Exhibit A on pages 14-15 of the Statewide Mutual Aid Agreement.
  3. Submit the appropriate insurance documentation as required. This information is in Section 4 of the Agreement on page 8.
  4. After you have completed the steps listed above, email the agreement with all documents to [email protected].
  5. Once the agreement is received, it will be reviewed and the SCEMD Director will sign, and a copy will be emailed to the email address provided. You can also verify the information by checking the signatory pages on our website.

*Options for completing your entity’s Mutual Aid Agreement:
•   Option 1: You may print out the Mutual Aid Agreement and submit it via scan.
•   Option 2: You may complete your portion of the Mutual Aid Agreement electronically. However, you should use a verified e-signature on a signature page.

*Note: If you are just updating contact information, complete Exhibit A, and email to [email protected].

 

Useful Tips:

  1. We recommend that you follow the document execution and retention process established by your organization, municipality, department, or county (“entity”). Multiple people in your organization should know how to access the document now and in the future.
  2. Please check with your entity’s attorney if you have questions about signing the agreement and who can bind your entity, or which entities are covered by the agreement. SCEMD does not know who can legally bind your fire department, police department, or other entity.
  3. Please note that SCEMD is not tracking the name changes or mergers of your entities over time. SCEMD does not know when the name of your entity changes due to changes in organizational structure. SCEMD cannot advise as to whether your entity needs to execute the agreement.
  4. If you do not include your entity’s name on the signature page, it is difficult to link the document to your entity. We do not know all the names of all the people employed by all participating entities or the signing authorities.