You're juggling multiple client video production deadlines. How do you decide which tasks to prioritize?

1. Deadline Dates: Prioritize tasks with the closest deadlines first to ensure timely completion. 2. Task Importance: Focus on the most critical tasks that have the biggest impact on the project's success. 3. Client Needs: Address urgent client requests and feedback to maintain good relationships and meet their expectations. 4. Task Complexity: Tackle the more difficult and time-consuming tasks early on when your energy levels are higher. 5. Resource Availability: Plan tasks based on the availability of necessary resources and team members to ensure smooth workflow.

Urgent and Important: Deadlines approaching, critical client requests, or tasks blocking other team members. These are top priority. Urgent but Not Important: Minor client revisions, last-minute requests that don't impact the final product. Handle these after urgent and important tasks. Important but Not Urgent: Long-term project planning, research for future videos, networking. Schedule these strategically. Not Urgent, Not Important: Distractions, unnecessary meetings, busy work. Eliminate or delegate these whenever possible.

Somethings we do at Peppershock Media is utilize tools to track our processes and progress. Asana helps us with task management to assign who will do what and with deadlines. Google Chat and Google Meet can help speed up communication needed between the team so we can move forward and not get stuck! We have regularly planned meetings with our clients too in order to keep the profession moving forward with feedback, proofs and revisions. We can all anticipate when client communication will occur and how often too.

Pay close attention to deadlines and prioritize tasks with the earliest due dates. Evaluate the importance of each task and estimate the time needed to complete them. Consider what’s most important to each client and identify any dependencies where one task relies on another being finished first. Allocate your resources wisely and create a detailed schedule using tools like Trello or Asana. Keep clients informed about your progress and be prepared to adjust priorities if something urgent comes up.

It's more than what's due the soonest. Lay out your tasks with time estimates onto a calendar to ensure you have ample runway to meet other, impending deadlines. Let's say Project A has a V2 delivery due in two days that must include new b-roll and recut to different music. Project B has a V1 due the day after, but you have to go through 9 hours of interview footage to do an assembly cut. You'll want to schedule time to pull out highlights to a SELECTS timeline well before the day of so that you're not stuck. For many editors, the rule-of-thumb is three times the length of the source material, so you'd need 27 hours to do this. Stretch out those 27 hours throughout the weeks prior so that you'll meet Project B's demands.

Something that can get the ball started with these forms of client-based projects are to simply hold conversations with the client. These conversations are meant to be in Q&A format to see how the client envisions their product to be shaped into. It doesn’t need to take long and it is a great opportunity to make future conversations and outreach a lot more comfortable.

If I have multiple video productions going on, I generally knock them out the way I would multiple credit card debts: Pay off (i.e., film/edit) the smallest ones first and get them out of the way and off the "worry list."

Resource allocation is one of the those things which you have to keep in mind before starting a project. Some projects need special or customised assets to be used in the video. So, in that case you have to manage your tasks before starting the project. • Collect all the assets • Organise them according to your workflow • Customise as per your need Remember, preparation is the key to complete your projects well before the deadline.

I vouch for Notion as a user-friendly tool to help keep track of project progress, specially in a collaborative environment. I use Notion for class projects as well and they are easy to use once the initial guide has been provided. At the same time, testing other tools to see which ones help better for your project needs is something I vouch for as each project is different and requires different set of tools and communication methods.

Something that I find helpful is taking personal notes about my progress with a project. Similarly to journaling, just putting into paper my progress, next mini-tasks, and how I’m approaching something helps minimize potential setbacks. It can also help for future references if an issue appears again as you’ll have plenty of details to look back upon.

Quality over quantity has always been my on of the top priorities. Suppose, if you want to deliver multiple projects with same or consecutive deadlines then you have to make sure about the quality of each project. While completing more than one project in give amount of time you can compromise the quality and will eventually hit the brand identity. Here is what I think should be done IMO: • Renegotiate with the client to extend the deadline • Make it clear about how much time a project can take to complete • Priorities projects on the basis of time, assets,raw files, online or offline material needed to complete the project • Never misguide the client because in that case you can lose your project and eventually the client