Administrative Assistant - St. Francis Xavier - La Grange - Vic. V

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The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

The Archdiocese of Chicago complies with all laws concerning nondiscrimination in employment. We do not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, unfavorable discharge from military service, arrest record, or mental or physical handicap unrelated to ability to perform the duties of the position. It is our policy to offer reasonable accommodations for the special needs of otherwise handicapped individuals. We seek innovators, collaborators and problem-solvers who believe that socio-economic status should not determine access to or achievement in this global economy. Minorities are encouraged to apply.

Responsibilities Include

Responsibilities listed are not limited to other duties assigned:

• Managing database information in Power School and PDS
• Update communication sites - Family Communication, Constant Contact, Directory Spot
• Create and maintain all student, faculty, and staff records
• Maintain class lists
• Place office supply orders
• Orders graduation cap and gowns, diplomas, awards, and programs
• Responsible for the new student registration process and re-registration of current students, including students transferring in and out.
• Site Administrator for Protecting God’s Children program
• FACTS Tuition Management
• Maintain office equipment - copier, postage machine, fax machine
• Complete all school reports - compliance, state, federal, local, Archdiocese, Asbestos, Immunizations, ISBE - grants, OCS surveys
• Coordinates all school accounts payable, receivable, credit cards and petty cash and coordinating with parish business office
• Assist teachers as needed, including: student records, field trips, purchases, professional development, certification, Catechist training, and benefits
• Provides faculty and staff with benefits information and assists with answering basic benefits questions
• Coordinates onboarding and termination of personnel in coordination with supervisor
• Prepares teacher contracts and pay election sheets
• Coordinates photographers for student picture and yearbook days
• Provides office coverage as necessary