Deputy Director - Internal Audit

Office of the Illinois Secretary of State Alexi Giannoulias

Job Title: Deputy Director - Internal Audit

Division: Executive Office

Union: N/A

Location: 501 S second St, Springfield, IL – Sangamon County

Salary: Minimum salary $90,000, commensurate with experience, plus benefits

Overview:

The Internal Audit Department is responsible for reviewing and testing accounting and financial activities to provide a continuing appraisal of the adequacy and effectiveness of management controls. The Department provides informed and constructive analysis of existing and proposed procedural and operational functions by conducting its own audits as well as work with the Illinois Auditor General, its staff and contracted entities.

The duties of the Deputy Director consist of performing a wide variety of administrative functions, including coordinating and assisting with the direction of the programs governing the Internal Audit; assists in the conceptualization, development and implementation of policies and programs; reviews and recommends to the Chief Auditor the feasibility and implications of proposed policies and procedures; directs and conducts confidential complex audits and reviews the operations and functions of the Office of the Secretary of State, pursuant to the Internal Audit Plan, in compliance with the requirements of the Inspector General Management Directive System and in conformance with the Standards for the Professional Practice of Internal Auditing; directs and coordinates the activities of auditors conducting reviews pertaining to expenditure related activities and management functions; prepares and reviews comprehensive audit reports.

Duties and Responsibilities:

• Serves as staff assistant to the Chief Auditor, assists in the conceptualization, development and implementation of policies and programs by coordinating the activities of departmental staff; reviews and recommends the feasibility and implications of new or proposed policies and/or procedures; directs studies to evaluate the efficiency of existing policies, procedures and programs, prepares comprehensive, detailed reports identifying the pros and cons to new or proposed changes; makes recommendations for the retention, revision or discontinuance of policies; handles administrative duties for the Chief Auditor by reviewing the immediate and long range goals and advising on sound administrative program operations to achieve objectives; represents the Chief Auditor, as required making decisions pertaining to operations and programs
• Directs and/or conducts predetermined or auditor-extended field work necessary to satisfy the audit/ review objectives pertaining to expenditure related activities and management functions of the Office; directs and coordinates the activities of auditors conducting statewide reviews; establishes the scope and objectives when assigning audits; coordinates methods and criteria for guidelines and procedures to be used; prepares and reviews comprehensive audit reports detailing the field work results and audit findings, recommending corrections or additions of supporting work; provides advice and assistance in resolving­ problems or unusual audits
• Represents the Chief Auditor on various committees and attends conferences as required; establishes and maintains professional relationships with other Departments, outside organizations, the general public and professional groups related to the operations of Internal Affairs
• Performs other duties as required or assigned
  
  

Specific Skills:

• Strong oral and written communication, analytical, presentation, critical thinking and organizational skills
• Effective problem solving and human relation skills to build a positive office culture
• Ability to organize goals, objectives, and daily work activities for the Department aligned with the Office of the Secretary of State’s broader modernization and public service-oriented goals and initiatives
• Strong understanding of state government systems, legislative processes, intergovernmental and interdepartmental relationships, and related policies, statutes, and laws
• Ability to formulate and implement policies, procedures, and office practices for the Department
• Ability to supervise and effectively plan, direct, coordinate, and evaluate the activities of a professional, technical and clerical support staff
• Ensure processes and best practices are aligned among employees and offices in Chicago and Springfield and coordinate communications between employees and divisions within the department
• Represent, at the request of the Director, the Office of the Secretary of State before the general public and at various meetings and conferences related to the Department
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class
  
  

Education and Work Experience:

• Requires bachelor’s degree, with coursework in accounting or auditing and five (5) years financial auditing experience. Supervisory experience preferred, but not required
  
  

Application Process:

• Please visit to apply by completing the online application; you may also upload a resume or other attachments as needed
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
  
  

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.

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