Executive Assistant

Role Overview: Citadel Securities is looking for an experienced executive assistant to support a senior executive within our client franchise. The Executive has a heavily external–facing role, and this position will act as the internal and external interface for the Executive.

Location: Miami – 200 S Biscayne Boulevard

Responsibilities:

• Work directly with the Executive to support all aspects of daily work routine: call intake, calendar management, internal and external engagements

• Maintain calendar and handle scheduling of all meetings and appointments

• Arrange domestic and international travel needs through internal travel department and create complete travel itineraries for all trips – this includes flights, car services, hotel reservations, etc.

• Coordinate external events, interacting with internal communication and marketing teams to align on event scope and external vendors to procure venues

• Organize and arrange onsite meetings, prepare and distribute agendas and materials

• Manage, organize and maintain expense reports

• Act as a gatekeeper for Executive calendars, screening and prioritizing meetings

• Maintain high level of confidentiality

• Regularly exercise discretion and judgment in important matters, including planning events and scheduling meetings and appointments for Executive

• Have authority to carry out major assignments impacting business operations

• Drive projects with limited supervision from Executive

• Interview, hire, train, supervise, and/or delegate tasks to other assistants

Qualifications:

• Experienced professional with a minimum of 5 years of experience, with both executive assistant and project management experience

• Excellent English, grammar, written and oral communication skills

• Proven record of successful problem solving

• Excellent critical thinking and analytical skills

• Superior organizational skills and record-keeping, and strong attention to detail

• Excellent interpersonal skills, positive attitude and high energy level

• Adaptable, flexible to changes and the ability to work in a fast-paced environment

• Proficiency in Microsoft Suite products

• Bachelor’s degree required