Overview
It’s Never Been Easier to Manage Public Records
The govRecords system digitally stores public information, including land records such as deeds and titles and birth, marriage, and death certificates, as well as county eRecording and court case eFilings.
The proof is in the numbers
- 1,000+ government staff simplify records management with govRecords
- 91 Million documents are securely stored in govRecords
- 22.3 terabytes of secure database storage
- 1 Million court filings per month
- 24 Million court filing documents each year
Outcomes
MINIMIZE PAPER-BASED PROCESSES
Streamline existing back-office workflows with digital storage and retrieval of land and vital records utilizing a feature-rich software solution. With fully integrated auto indexing and auto redaction capabilities, records management has never been easier.
ROBUST SEARCH, RETRIEVAL, AND PAYMENT FEATURES
Make it easy for title searchers and citizens to quickly find the records they need with catch-all search functionality that is searchable across all indexed fields. Easily collect payments online for certified or unofficial copies.
CUSTOMIZED TO MATCH UNIQUE OFFICE WORKFLOWS
Configurable for any workflow, govRecords offers a complete end-to-end recording process and allows each staff member to customize for their individual interface with features like hotkeys, colors, and themes.
REDUCE LINES AND WAIT TIMES
Enhance the customer experience with self-service kiosks that enable citizens to search for and request copies of marriage licenses, passports, land records, and more in just a few minutes.
AUTOMATE AND DIGITIZE DISCLOSURE FILINGS
Easily maintain compliance and reduce paper with convenient, easy-to-use online tools for managing the entire conflict of interest process. Securely fill out, file, and amend conflict of interest disclosure documents digitally.
Functionality
The govRecords records management solution digitally accepts, stores, manages, and safeguards official records – reducing manual processes and errors and increasing productivity.
Enable appropriate, role-based user permissions to search and view either redacted or un-redacted information.
After submission and review, documents are easily indexed and redacted before storage.
Advanced search capabilities provide near-instant results.
The open architecture design and superior user-level customizability allows for multiple document-receiving departments to share one system.
Citizens can access multiple department records from a single location on your website.
Resources
Learn more about how other government agencies have been successful with govRecords.
How a County Clerk-Recorder Runs an Efficient, Customer-Focused Office With govRecords
Read more
February Clerk Spotlight: Mendocino County, CA
Read more
Related products
Leverage other Granicus products that, when working together, make government communications even more impactful.
