Você é um líder que precisa gerenciar melhor o seu tempo. Quais são algumas maneiras eficazes de fazê-lo?

As an entrepreneur, who has started and owned more than 100 businesses in my life, many of which have failed in the beginning, the SMART framework eventually became my cornerstone which led to more success. Specific goals offered clarity, guiding my team through challenges. Measurable milestones reassured us amid uncertainty, marking our progress. Achievable targets grounded us in reality, fueling our ambition. Relevant goals infused purpose into our work, igniting passion. Time-bound deadlines instilled urgency, propelling us forward with determination. Through these principles, I continue to lead my businesses; I cultivate communities of dreamers, innovators, and believers, driven by intentionality towards shared success.

At the end of each day, write down the THREE most significant activities that would move the needle, and make sure that you complete these activities the next day. Also start the day with the most difficult and challenging activity and get it out of the way. Finally, automate, delegate and eliminate!

Tips to improve planning and organising 1. Prioritise your tasks - Prioritising your tasks in order to determine which are critical and those you can complete later 2. Practice time management - Time management is how you divide your time between different actions and make sure that they align with your aim of completing your essential tasks. 3. Delegate work to your team - Delegating is when you assign some of your work to other people. These individuals are then responsible for completing that work. 4. Develop processes for routine tasks - Having processes in place for routine tasks can help to avoid errors and mistakes. 5. Plan for the unexpected - It's helpful to have some degree of flexibility.

1. Learn to say no - keep the main thing, the main thing. 2. Trust your team and delegate to them while maintaining oversight to ensure tasks are completed on time. Provide coaching and support to help them succeed and thrive. 3. Limit access to your calendar by providing clear parameters regarding what should be scheduled. Remain flexible enough to seize unexpected opportunities.

I like to start with the vision - what would success look like? I find it helps to crystallise SMART. If you can describe what success looks like, you can start to break it down into the who how what where when.

Determining one’s battle rhythm (calendar), including the key meetings and activities, their frequency, recurrence, subjects covered, metrics briefed, and attendees, and then adhering to it, while periodically refining it all, is absolutely critical to overseeing the execution of the strategy. I cannot overemphasize this point.

It’s easy to get caught up in the to-do’s and while there are myriad tools to manage, starting with clarifying your priorities is always the key. Think about what it is that only you can do. I’m the only person who can be the husband to my wife and the father to my daughter. Those are non-negotiable - I can’t delegate those responsibilities and duties. As a leader, look for those activities that require your unique position, perspective, input and ownership. Those hit the calendar first. There may be activities you enjoy, or want to do, and there will always be a few of those, but the plan starts with a sharp focus on defining your highest and best value of your time in your role in the family, the team and the company.

In my daily business routine, I've embraced the power of SMART goals and efficient planning. "He who fails to plan, plans to fail; remains my motto." Each morning, I start by reviewing my SMART goals, ensuring they're clear and actionable. Then, I plan my day meticulously, using a combination of calendars, to-do lists, and scheduling apps. I allocate time for tasks, breaks, and unforeseen emergencies, allowing for flexibility while staying focused on priorities, applying the pareto (80|20) rule. I focus 80% of my time on the most important tasks which will generate cash-flow and new business and 20% of my time on the rest. By planning my day with purpose, I optimize my time and productivity, bringing me closer to achieving my goals.

If you use color coded time blocking it can help with 2 things: (1) Makes you intentional about doing certain types of work which otherwise falls through the gaps or gets forgotten. This is usually the important but not urgent. (2) Literally makes visible where you are spending your time. I used this to see how much time I was spending on strategic work vs team coaching/people management vs “heads-down” work, where I have my head buried in data. If you wear multiple hats, it also helps reveal which role is demanding more time in any given week or month

At the end of every week, I review my schedule for the next two weeks and write down anything I need to prepare for any upcoming meetings, projects, etc. I also look for holes in my schedule more than a half an hour and block them to do what I consider deep work. I also plan what tasks I will work on during that block.

One thing I found helpful and important is to build people capacity over time to empower them to delegate my tasks where I can focus on more strategic objectives and to make my day more productive and efficient. That also helps me and the business to build the culture of business continuity.

Para melhorar sua gestão de tempo como líder, é essencial estabelecer prioridades claras e metas realistas. Utilize técnicas de organização, como listas de tarefas e calendários, e aprenda a delegar responsabilidades para liberar tempo. Evite a multitarefa e limite interrupções desnecessárias, como e-mails e reuniões não essenciais. Aprenda a dizer não a solicitações que não contribuam para seus objetivos principais e faça pausas estratégicas para recarregar energias. Avalie e ajuste suas estratégias regularmente e invista em desenvolvimento pessoal para aprimorar suas habilidades continuamente.

In my entrepreneurial and leadership journey, I always share a valuable lesson: "You don't buy a dog and then bark yourself at night." This motto underscores the importance of delegation in my business approach. Recognizing that I can't do everything alone, I empower my team to take on tasks aligned with their skills and expertise. Delegating not only frees up my time but also fosters a sense of ownership and accountability among my colleagues. By providing clear instructions, constructive feedback, and unwavering support, I enable them to excel in their roles autonomously. Trusting in their abilities and avoiding the urge to micromanage, I cultivate a collaborative environment where everyone contributes to our collective success.

(1) Leaders need to know themselves. What kind of leader am I? What is my working style? What is my leadership style. (2) Leaders need to know their teams - strengths, weaknesses, skills, capabiities, potential. And then leaders need to exercise their ability to identify where they can add the most value, instead of jostling with their team members to execute specific tasks. In other words, do what only you can do and your team cannot. And do what what only you as a leader can do, to clear the path for your team to shine and get the job done.

We all have unique work styles and face varying demands throughout the day. When tasks pile up, a powerful tool for regaining control is the Eisenhower Matrix. The framework categorizes tasks based on urgency and importance, identifying what requires immediate attention, what deserves focused prioritization, and what can be delegated. Delegation isn't just about offloading tasks; it's a strategic approach to empower your team. By entrusting colleagues with suitable responsibilities, you create opportunities for them to develop and adopt new skills. Effective prioritizing and delegating empowers both leaders and teams. It frees up time to engage in high-impact activities that contribute to organizational success and personal growth.

I would encourage leaders to familiarise themselves with the Eisenhower Matrix to guide them through this simple but effective technique of prioritising work based on classifying the activities as Urgent , Important, things one can delegate and activities one does need to do at all ( delete). Following this approach has helped me use my time efficiently and I would ask everyone to understand and embrace this technique.

We have limited amounts of time and energy each day. Hence, prioritization is key, to make sure that our efforts create the most significant impact. In turn, in setting our priorities, it is important to delineate between urgent matters and matters that are truly important. What is important is determined by our values and mission, and ultimate goals. By aligning our time and energy to achieve what is important, we not only become more productive, but will likely also achieve better mental health and derive greater job satisfaction.

Prioritisation and reprioritisation is an iterative process. Sometimes within the day as things change. #changeagility requires the ability, systems and framework to be able to pivot as circumstances change and feedback comes in.

As a leader, the art of prioritization is paramount. I like to use what is called the Eisenhower matrix, dividing tasks into "do, decide, delegate, or delete." This method ensures I tackle urgent and important matters promptly, maintaining focus amidst the daily whirlwind. By addressing high-priority tasks first, I create space to attend to less urgent but still significant responsibilities. Crucially, I resist the temptation of multitasking, opting instead for singular focus to maximize efficiency. This disciplined approach not only enhances productivity but also instills a sense of control in navigating the complexities of leadership.

From an entrepreneur’s perspective, it’s crucial to prioritize tasks effectively to manage workload. Utilizing tools like the Eisenhower matrix helps categorize tasks into do, decide, delegate, or delete. Prioritize urgent and important tasks first, tackle one task at a time, and avoid multitasking to maintain productivity and focus.

As a leader and serial entrepreneur, I've got a simple mantra: "Just say no." In a world full of requests and opportunities, it's tempting to say yes to everything. But let's face it, God gives us ALL ONLY 24 hours per day, no matter if you're Warren Buffett, Elon Musk or Joe the Plumber. 24 hours a day that's all you get, so learn to SAY NO and use your time wisely. It's what separates the "haves from the have nots - 24 hours per day." So, I politely decline, saving my time and energy for the deals that truly matter. It's not personal; it's just good business.

Learning to say NO is one of the biggest lessons I have learnt. When I have clarity of my priority it becomes very easy to figure out what is not for me or not for now or not important. Saying NO comes easy when we have clarity & priority.

"For every one thing you say yes to, say no to three others". When I first received this advice, I couldn't imagine saying no to so many things. But, with a large team to manage, I was overwhelmed. That said, there is a finesse to saying no: 1. Not now. Set yourself a quota for certain types of requests--informal catchups, referrals, interview panels, or (free) speaking requests in a month. Let people know you can only do so many. 2. Calendar boundaries. Set available times in your calendar and stick to it. Block out "no-go" times reserved for your time, or your high-priority meetings (like with direct reports). 3. Ignore it. Use this one judiciously, but when I realized not everything needs a response it changed my life.

During a nursing "retreat" a number of us also attended, I remember the nurse-leader of the retreat make the following statement (as I remember it). If you tell each of the patients you are caring for "I'll be right back in your room," virtually all of them are going to be disappointed. A wise mentor taught me, we have to first establish expectations and then manage them. I have been in situations where "saying no, I'm too busy," is not really the best response to others' priorities. But instead, perhaps communicating with the asker to determine importance and likely required effort should first be completed prior to accepting or not accept taking on additional work. Afterward workload priorities can be reconsidered.

Learn to say no is for most of the leaders in a company hard! When you leader staff and other look up to you and mostly they are devoted to hear your opinion as leader about many things. As leader you will be spotted and followed from many people in and out the company. Your position asks to be consistent and react on situations as leader, judge, solution bringer, actions and help! But that means that you must reflect on every step or question, request with solid answer. No is an answer to put things in place and show you are boss and need to think about continuity and progress of company.As long, is my experience you as leader, you reply with steady answer why you say no its accepted and respected. Remember we all human and make mistakes

In my pursuit of maximizing productivity and efficiency, I prioritize tasks that yield the most significant results. This means allocating more time and resources to activities that directly contribute to my business' goals, such as those that generate the most revenue or have the highest impact on key performance metrics. I follow the principles of the Pareto Principle, also known as the 80/20 rule, and aim to dedicate approximately 80% of my time, energy, and resources to the top 20% of tasks that generate roughly 80% of my desired outcomes. By adopting this strategic approach to time management, you can optimize your resources, maximize your productivity, and achieve greater success in reaching your objectives.

Refining #TimeManagement in Leadership To enhance leadership efficiency: Conduct Regular Reviews: Use tools like time trackers to evaluate your time management effectiveness. Gather Feedback: Seek insights from your team and mentors to identify areas for precise improvement. Adjust Strategies: Tailor your approach based on reviews and feedback to align better with your goals. This cycle of review and adaptation is crucial for continuous improvement in leadership and team productivity.

Lists, make lists, prioritise, and check the tasks off. The way to go about this is to ensure that you are not doing it alone. Leaders, by definition have people to lead, and assist in achieving those things that have been set as priorities.

One thing I've found when it comes to time management is that it's hardly ever about managing time. Often, clients discover something else preventing them from effective use of their time. If you find common tools and tips aren't working for you, take a moment to reflect and ask yourself what else might be going on.

1. Hire a motivated & creative team 2. Delegate the responsibility to them as they are the real problem solvers 3. Coach them with not the numbers or product, but by sharing your own experiences of failures and success 4. Provide them with short aspirational achievable goals and you should work on a larger goal 5. Focus on priority tasks in hand and do not accept any out of the line work being assigned

Reflect on how you spend your time. Are you busy or actually productive? Doing many things makes us feel we're getting a lot done. Find out if you're actually working on what matters. In today's always 'connected' world - constant pings, dings, and rings take away focus. When working on important tasks - change your IM status to DND, shut your mailbox, and place your phone on 'silent' mode. This will help you get more done in lesser time with better quality. You may get the feeling that you're getting more done by not taking breaks. You're fooling yourself. Take breaks - they help you replenish and re-focus. At intervals - get up from your seat, walk about, drink water. These tiny practices will help you be more productive.

Get things done ✅ If something gets less than 2 minutes just do it. If take more, then scheduled in a trusted system. Avoid the temptation to “play the game” like a soccer ⚽️ player, you are the “coach” you are responsible of the tactics and strategies; player development and motivation; leadership and decision making, mentoring and strategic communication as well as the innovation and adaptability. Focus on the management role not in playing the game… you will get more time. Your goal is help your team succeed and win the game, you are not the one scoring the goal 🥅

I have always found that planning some exercise time early in the morning allows me to focus more time and energy on my daily tasks. Having completed exercise early also makes me feel motivated for whatever comes my way during the day. The positive mindset knowing you have already completed exercise helps me to remain focused throughout the day and ticks my box for personal wellbeing.

It is key to schedule your priorities and not to prioritize your schedule. Get your to-do list in place and do not hesitate to say No to those unwanted time-wasters that come your way.

One of the teams that I led was often asked to take on many tasks, not all of them in our scope or tasks that we could accomplish well. So we developed an intake decision tree to help people understand what did and didn't need done. We empowered people to say no. When a new task came in that was really a mandate, we also collected data to show that we had to have another person to support. That data earned us the position we needed. So data, data, data. Know your scope, empower, have the data to back up your decisions.