Aim: A project group was established to award the contract for hire of therapeutic beds and mattresses for a large hospital Trust within the United Kingdom National Health Service (NHS).
Background: No structure existed for awarding or evaluating such a contract. Involving nurses in the process was intended to bring the decision-making nearer the patient.
Method: The project group consisted of volunteers from a range of clinical nursing grades. They were highly motivated with an interest in pressure sore management. Expertise from NHS Supplies was also involved.
Results: The project group successfully awarded the contract, producing a robust operational tool through an objective process. Awareness was raised regarding control of expenditure and a commitment to education. Ongoing evaluation of the contract has also been the responsibility of this group.
Conclusion: The project group achieved its aim of awarding a contract that best met the needs of the Trust and continues to monitor that contract. The systematic approach, comprehensive documentation and collaboration with NHS Supplies are felt to contribute to its success. Explicit criteria within the contract provides a clear framework for its monitoring and evaluation.