Set up Meet hardware devices

Here's how to set up Google Meet hardware for your company or group.

Step 1: Read your welcome email

Before you turn on and enroll any devices, read the information in your welcome email. Your welcome email has information about licenses and how to access the Google Admin console. 

You need a license for each device you want to enroll. To check how many device licenses you have:

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. Go to Menu  DevicesGoogle Meet hardwareDevices.
3. At the left, under More, the License management section will describe how many licenses are in use.

Step 2: Review requirements

Make sure the room, network, and other components are ready to go. Review the Google Meet hardware requirements. 

Step 3: For large deployments, start a spreadsheet tracker

If you’re setting up many devices, we recommend that you create a project spreadsheet that lists all video conference rooms where the devices will be installed. To make device tracking and enrollment easier, use that spreadsheet to track room and device information, such as the following:

• Region
• Office
• Location
• Department
• Conf Room/Resource Name
• Room Size
• Ethernet Port/Wireless
• Device Serial #
• Display Type with HDMI/DVI
• Delivery Date
• Enrollment Date
• Installation Date
• Verification Date

Step 4: Set up the hardware

For guidance on how to install Meet hardware, refer to our Room design guide.

Google Meet Hardware and Chrome OS devices are not interchangeable. That is, you can't convert Chromeboxes or Chromebases purchased with standard ChromeOS to a video conferencing system. Similarly, you can't convert or use Google Meet hardware devices as ChromeOS devices.

Set up your hardware by following the steps:

1. Unbox your hardware. 
2. Ensure that no items are missing or damaged. If needed, contact the manufacturer or your Google reseller. Refer to information on the package or the following content lists. 
   Note: Meet hardware kits don’t include display monitors. 

Logitech Meet hardware kit installation guide with content list

Go to the Logitech Google Meet installation guide.

Poly Studio X installation guide with content list

Go to the Poly documentation.

Google Meet hardware speakermic guide and content list

The Google Meet speakermic contains:

• Google Meet speakermic
• Speakermic power cable and wall adapter
• Ethernet cable to connect multiple speakermics

For more information, go to the Google Meet speakermic Quick Start Guide PDF.

Chromebase for Meetings contents

• Chromebase for Meetings device
• Quick start guide & warranty card
• User manual (Acer website)
• Keyboard & mouse (included, but not required for use)
• Power adapter

Google Meet Series One Desk 27 and Board 65 quick start guides

• Google Meet Series One Desk 27 - Let’s Get Started PDF
• Google Meet Series One Board 65 - Let’s Get Started PDF

3. Record the serial number of your device. You need the serial number for the following reasons:

• When you contact support. 
• To help you find your device in the Admin console. 
  Meet hardware kits include a card with the device’s serial number. Keep the card and note the room where the device was installed. For large deployments, add the device information to your tracking spreadsheet

4. Install the device and any displays and peripherals in the room. For guidance on how to arrange hardware, go to the:

• Room design guide
• Logitech Google Meet installation guide
• Poly documentation

(Optional) Mount your chromebase

Your Chromebase can be fitted with an optional VESA-compatible mount that allows you to mount it on a wall or your own base.

To mount your Chromebase for meetings device:

1. Use a paperclip to detach the two-piece VESA cover on the back of your Chromebase. Loosen the screws with a standard Phillips-head screwdriver and remove the stand.
   
    
2. Attach the mount using the VESA holes on the back of your Chromebase.
   
    
3. Follow the instructions provided with the wall mount to secure your Chromebase to your Vesa-compatible mount.
   

5. Connect cables to the device as shown in the quick start guide or product documentation. Connect to power last. For best sound and video, connect your device to a wired internet connection. Ensure Cat 5e cables are properly connected.

Series One cable diagrams for small, medium, and large rooms

 Small room

 

Medium room

Large room

Google Meet hardware kit (CN65)

Small room

Large room

To print this diagram, download Welcome to your Google Meet hardware kit (pdf).

Tips

Connect the speakermic, monitor, and camera directly to the Chromebox or connect them to the Chromebox using qualified USB 3.0 hubs. Use the USB cable to connect the touchscreen directly to the Chromebox. For Chromebox CN65, the secondary video output is USB Type-C.
 
You can connect multiple speakermics to the Google Meet hardware. For more information, see the Meet speakermic Quick Start Guide.

Do not plug the HDMI cable from the touchscreen into the Chromebox. This cable is plugged in to your computer to present content only to the room. If both HDMI and Displayport are used, HDMI will act as the primary display.

In the CN65 hardware kit, the bundled power supply has a higher wattage. It's not compatible with older, existing power supplies.

Related topics

• Qualified peripherals for Google Meet hardware kit
• Meet speakermic Quick Start Guide
• Present using an HDMI cable

Step 5: Enroll your hardware in the Google Workspace Admin console

For next steps, go to Enroll your device.

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