UNLAWFUL APPOINTMENT PROCESS AND DOCUMENT CHECKLIST
INVESTIGATION PROCESS
•	Discover potential unlawful appointment
•	Send employee notice of potential unlawful appointment and request for documents
•	Investigate unlawful appointment (refer to Common Investigation Documents)
•	Meet with and send employee notice of preliminary findings with 15 days to respond
•	Notify employee of final determination, appeal rights and, if necessary, effective date
•	If appointment correction is necessary, notify SCO Report completed unlawful appointment investigation to CalHR monthly
COMMON INVESTIGATION DOCUMENTS
The following are the most common types of documents or information needed to review a possible unlawful appointment, other documents not listed may be relevant in some cases. Any documents used to for investigation should be maintained in the event of an appeal.
•	Full name of employee
•	Social Security number
•	Copy of the vacancy announcement
•	Copy of the BA or BS Degree
•	PIMS Employment History
•	Copy of the organization chart(s) Copy of the hiring package
•	Date of job offer
•	Description of what was offered to the employee
•	Date of the appointment
•	Employee’s civil service appointment eligibility
•	The basis on which the hiring manager concluded the employee had eligibility and subsequently authorized the employee to start working
•	Chronology of events
•	Specific civil service laws and rules that apply
•	Salary impact/compensation concerns with the appointment Calculation(s) showing the inappropriate transfer (Transfer Worksheet) 
•	Copy of the certification list used
•	Copy of the State employment application and resume 
•	Copy of the alternate range determination worksheet 
•	Copy of the professional license
•	Copy of the employee’s signed Notice of Personnel Action (NOPA)