Your project scope unexpectedly grows. How can you balance conflicting priorities effectively?

Quando o escopo de um projeto cresce inesperadamente, é crucial equilibrar prioridades conflitantes de forma eficaz. Primeiro, reavalie e redefina os objetivos principais do projeto junto com as partes interessadas para alinhar expectativas. Em seguida, priorize as tarefas com base no impacto e urgência, utilizando métodos como a Matriz de Eisenhower. Delegue responsabilidades de maneira estratégica para otimizar a carga de trabalho da equipe. Comunique-se de forma transparente sobre mudanças e prazos. Monitore o progresso regularmente e ajuste o planejamento conforme necessário, garantindo que recursos sejam alocados eficientemente e que os objetivos críticos sejam atingidos.

Decidir cuál es la prioridad cuando un proyecto crece de forma rápida es clave a la hora de conseguir viabilidad. Personalmente siempre considero importante a la hora de elegir la prioridad tener en cuenta tres criterios en una matriz y su resultado: 1) Coste. Cuánto me cuesta llevar a cabo dicha acción. 2) Facilidad. Cuánto de fácil resulta llevar a cabo dicha acción. 3) Beneficio. Cuánto valor proporciona llevar a cabo dicha acción. De la valoración y puesta en común de estos tres criterios se puede priorizar y llevar a cabo aquellas acciones con un mayor impacto.

Para equilibrar prioridades conflitantes quando o escopo do projeto cresce inesperadamente, comece reavaliando as metas e recursos disponíveis, priorizando as tarefas mais críticas. Comunique-se abertamente com sua equipe sobre as mudanças, garantindo que todos compreendam as novas expectativas. Utilize uma abordagem ágil para ajustar cronogramas e delegar responsabilidades de forma flexível. Além disso, mantenha um diálogo constante com as partes interessadas para gerenciar expectativas e garantir que todos estejam alinhados.

Before responding to an unplanned increase in scope, it is key to understand how accepting that increase would affect the committed scope. You need to know if any current deliverables are at risk of not being delivered. If it is clear that it cannot be done in addition to the committed deliverables, you need to be clear on how overall priorities would be affected before responding to the stakeholders asking for the new scope. This would include how future work to based on current work would be affected.

Identificar y clasificar las tareas según su importancia y urgencia es fundamental. En una situación similar, prioricé las tareas críticas con matriz de Eisenhower para cumplir con los hitos principales del proyecto y cumplir con las expectativas del cliente.

Once you have assessed the impact of an increase in scope, and that you cannot do it without bumping, or delaying, a current task, you need to put together a response to the request. In it you need to explain how accommodating it would affect current priorities. You could use a prioritization matrix, or MoSCoW, to determine how bumping current work would affect them. Part of this is how future work and priorities would be affected. You need to know if/how future priorities could be affected by the change now. You may need to include the team in this process. Doing so will increase their confidence in you as a leader because you collaborated with them in your decision making process.

Mantener una comunicación abierta y constante con el equipo y stakeholders es clave. Informar al equipo sobre los cambios en el alcance del proyecto y cómo afectarían las prioridades y los plazos, fomentando la transparencia y la claridad en todo momento.

In your response to the request, include a proposal for which current tasks will need bumped, or delayed, and how the priorities would be affected by doing so. (What would be lost to accommodate the gain.) This information could easily be more then the stakeholders had considered, and they might cancel or modify the request. Regardless of your stakeholders' decision based on your insights, you need this to be understood and confirmed before adjusting your team's planning. By doing so, you will demonstrate your diligence to them and reinforce their trust in you. Once you have their decision, inform the team of the change in scope and proceed with it.

Monitorear regularmente el avance del proyecto y ajustar las estrategias según sea necesario es básico para mantener el rumbo. Realizar reuniones de seguimiento frecuentes para revisar el progreso, identificar posibles retos u obstáculos y ajustar las estrategias para asegurar que nos sigamos en el camino correcto.

Flexibilität und Bereitschaft für Änderung sind hier das A und O. Dabei sollte man jedes Teammitglied aktiv von Anfang an mit einbeziehen, damit Verständnis für die Situation herrscht.