Mahler Private Personalvermittlung

Project Manager with Luxury Home Construction Experience Wanted - Based in Scottsdale, AZ; Chicagoland, IL; or Remote! Our client, who is based in Chicago, IL, with residences in the Greater Phoenix area, other U.S. locations, and the Bahamas, has established a new role to assume 360-degree oversight for construction projects in their residential portfolio. This position encompasses full responsibility for all construction projects, renovations, redecorating, system upgrades, and preventative maintenance. Ideal candidates have studied architecture, design, and have significant experience working in and around the construction of fine homes. The client is flexible regarding the work arrangement, offering the option for this role to be remote or based in Scottsdale or Chicagoland, which is their home base.   Responsibilities: · Manage all construction and renovation projects in the principal’s residential portfolio. · Travel to and inspect work and homes to ensure the work is completed in an A+ manner. · Establish systems/standards to ensure residences are maintained in pristine condition. · Provide an annual list of proposed capital expenditures by property to the principal’s accountant.   Qualifications: · Significant experience managing day-to-day construction details and decisions for luxury residential properties. · Knowledge of best industry practices and general compliance/permit requirements throughout the US. · A bachelor’s degree or a strong background in the trades is preferred. · Impeccable professional history with excellent verifiable references. · Solid executive skill set. Mature, positive, proactive, and persistent. · Superior process, project, analytical, communication, and time management skills. · Flexibility to travel to properties is required and all expenses are paid.   Schedule: Generally, Monday through Friday, business hours, flexibility is required. Compensation: Our client is prepared to pay $175,000-$225,000 base annual salary plus benefits. To Apply: To apply, please submit a one-page cover letter explaining why you are interested and qualified for the role. Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Seeking a Hospitality Supervisor in Palm Beach, FL A private family with a well-established Family Office is seeking an experienced Hospitality Supervisor for their primary and auxiliary residences in Palm Beach, FL. This individual shares responsibility for the smooth operation of the residences with the other domestic team members. Responsibilities:   · Perform a daily walkthrough of the main and auxiliary Palm Beach properties to ensure family standards and preferences are met. o Must have a strong housekeeping background and eye for detail. · Assist with projects related to the principals’ requests or to further streamline operations. · Ensure updates to preferences ae communicated accurately and swiftly. · Organize special events for the family · Host and serve at meals. Set-up for breakfast, lunch, and dinner. · Wardrobe management and packing. Travel to regional properties to ensure best practices are adhered to. · Assist House Manager with floral arrangements throughout regional properties. · Communicate any maintenance items to the Property Manager with the proper trail for tracking. · Assist with residence inventories and maintaining PAR levels. · Utilize SOPs and checklists; update and edit as required. · Assist with driving, errands, and special requests as requested. · Weekly travel to South Florida properties and occasional travel to other supporting properties as needed. Qualifications: · The successful candidate will have prior experience working in a fine home, boutique hotel, or private yacht with excellent verifiable references. · Professional, dynamic, and works well under pressure. · Intuitive professional who anticipates needs. · Hard-working with demonstrated loyalty and discretion · Computer literate, tech-savvy, and experience with Microsoft products. · Fluent English. Schedule: Generally, a 5-6-day work week. Hours as necessary to satisfactorily perform the duties of the position. Must have the flexibility for extended days and understand that they will share in weekend and holiday coverage. Hours vary during family residency months, guest visits, and events.   Compensation: Excellent compensation offered. Benefits include an annual discretionary bonus, medical and dental insurance, 401(k) with match, PTO, sick days, paid holidays, and more. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Housekeeper Needed for Upper East Side, NY Family An executive couple with a beautiful UES Apartment would like to hire a career Housekeeper to perform the daily hands-on cleaning and oversight of their home. Responsibilities: Assume full responsibility for the general and specialty cleaning of the home, including care of specialty materials and surfaces, performing a daily walkthrough and developing a cleaning schedule. Expertly care for the principals’ clothing and wardrobes (including laundry, ironing, pressing, etc.). The Housekeeper will also assist with provisioning, running errands, and light food prep. Qualifications: · Prior experience working as a housekeeper in a fine home for a private employer. · Excellent, verifiable references. · Exceptional hands-on cleaning and laundry skills are required. · Self-starter who enjoys their work and embraces the opportunity to work independently. · Positive and pleasant personality · Seeking a long-term opportunity. Schedule: Generally, Monday through Friday, 9:00 am to 5:00 pm.   Compensation: Compensation of $40-45/hour offered, depending on experience. The principals will guarantee a 40-hour work week, year-round. Benefits include a health insurance stipend, an annual discretionary bonus, PTO, paid holidays (NYSE), and sick days. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Opportunity for Director of Residences - Based in Boston, MA or Santa Barbara, CA with Travel! A busy executive couple would like to hire an experienced Director of Residences to spearhead daily operations and elevate the level of service at their residences. The Director of Residences will create standards with the principals’ input that will ensure their residences are beautifully maintained at a consistently high level and that the family and their guests enjoy a seamless level of hospitality. The Director of Residences will develop and execute an annual plan for the management of the family’s properties spread across six locations; this will include managing budgets, supervising and communicating household plans to the staff, and overseeing various external stakeholders, contractors, and vendors. The Director of Residences is highly organized, a strong and proven leader, and has a keen attention to detail. The Director of Residences will efficiently manage multiple projects while prioritizing the family’s needs. The Director of Residences could be based in Boston, MA or Santa Barbara, CA. Travel to the various properties and the flexibility to be on call after business hours is required. Responsibilities: · 360-degree oversight for the properties. · Serve as primary point of contact for the principals and Family Office team. · Manage, evaluate, and develop staff. Vet and onboard new staff as needed. · Enhance operations to best-in-class standards. · Coordinate and strengthen vendor and contractor relationships. · Proactive preventative maintenance and project management. Ensure all systems are performing optimally. · Create and manage budgets, protocols, and procedures for properties. · Create and update household manuals, inventories, and annual calendars. · Ensure property readiness for principals and guests. Qualifications: · The right candidate is a proven leader with 7+ years' experience in a similar role and verifiable references. · Minimum of a bachelor’s degree required. A degree in business administration, real estate, property management, or a similar field preferred. · Excellent communication skills and project management. · Highly organized, efficient, a self-starter who multi-tasks with ease and pivots as priorities change. · Reliable, discreet, anticipatory, with sound judgement. · Understand budgeting, reporting and experience with Excel, calendaring, and expense reports. Schedule: Generally, Monday through Friday, business hours, with a 24/7 mindset and absolute flexibility to work afterhours, on weekends, and holidays as needed.   Compensation A salary range of $250,000 - $450,000 offered, depending on experience, with an excellent benefits package. To Apply: Please apply at www.mahlermatch.com for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available. 

Seeking an Assistant Property Manager in Palm Beach, FL Our clients have a significant residence in Palm Beach and would like to add to their well-established team. They are hiring an Assistant Property Manager to beautifully maintain the residence and property alongside the current team. The right candidate is a self-starter who can also take direction, has mechanical aptitude, and a hands-on mentality. Responsibilities:   · Daily walk of the property to identify potential issues. · Perform preventative and general maintenance and cleaning duties. o Wash windows, pressure wash hard surfaces, vacuum and skim pools/spas, wash and detail vehicles, change A/C filters, clean drains, add algae tabs, replace lightbulbs and batteries, etc. o Wipe down outdoor furniture and remove and replace covers daily. · Regularly inspect all systems and ensure they are in proper working order. · Coordinate, oversee, and manage repairs, building maintenance, and landscaping work performed by staff, vendors, and contractors. · Keep vehicles fully serviced and properly stored. · Assist with driving and errands. · Ensure the residence is ready for family and guest visits; oversee arrivals and departures. · Coordinate with the team to ensure the best operating procedures are followed. · Work on special projects. · Light administrative duties.   Qualifications: The successful candidate will have prior experience caring for and maintaining fine homes, yachts, or luxury hospitality properties, and excellent, verifiable references. A broad knowledge of residential operations systems is key. The right candidate has a professional demeanor, a strong work ethic, and the willingness to learn. Strong oral and written communication skills and an eye for detail are important. Schedule: Generally, a 40–50-hour work week. This role will include some Saturdays, Sundays, and holidays. Hours may vary during family residency months, guest visits, and events.   Compensation: $80,000-$90,000 with excellent and comprehensive benefits and an annual discretionary bonus.   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Administrative Assistant Wanted in Palm Beach, FL A well-established Family Office is seeking an Administrative Assistant to support the small team in their Palm Beach Office.   Ideally, you are a highly organized self-starter. The right candidate is polished, attentive to details, and enjoys a supporting role.   Your responsibilities would include: · Answer all phone calls, direct to proper individual(s) and/or take detailed messages. · Receive, sort and unpackage all incoming mail/deliveries. · Schedule routine maintenance for office equipment (Nespresso filter, copier, etc.). · Assist in maintaining proper office supply inventory, ordering new supplies as needed. · Maintain proper kitchen inventory. · Assist with reception of all guests to the office. · Manage daily lunch orders for all office employees. · Assist with larger office meetings as needed, helping with the setup and breakdown of catering. · Perform daily walkthrough of office space to ensure equipment is functional and space is operational. · Manage office organizational and filing systems. · Schedule meetings (e.g. in person, zoom, teleconference). · Make copies or scans of documents. · Prepare FedEx packages and other outgoing mail. · Manage lists of files/folders and filing requests. · Run errands and other tasks as requested. Qualifications: · Minimum of 3-5 years of experience in an administrative role. · Strong computer and internet research skills. · Excellent interpersonal and communication skills. · Discreet; able to maintain the highest levels of confidentiality when dealing with sensitive matters. · Organized and efficient, with an eye for detail. · Proactive self-starter, with a desire to show initiative. · Poised and professional. · Flexible and willing to pitch in with any tasks that might be required. · Long term intent. · Able to communicate effectively and readily with manager and principals. Schedule: Generally, a Monday - Friday schedule, 9:00 am to 5:00 pm.   Compensation: An excellent compensation package that includes fully paid medical/dental/vision, PTO, personal days, paid holidays, and daily lunch provided. Annual compensation of $60,000 - $65,000. To Apply: Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Mahler Private Staffing is Hosting a Virtual Recruiting Event 8/26/24 - 8/27/24 – Experienced Butlers & House Managers Mahler Private Staffing is an established private service staffing firm with more than 30 years of experience in placing experienced professionals with families in private service and in family offices. We are hosting a virtual recruiting event for experienced private service professionals via Microsoft Teams from 8/26-8/27. We are looking to meet candidates for both our current unique opportunities in the Southampton, NY and Palm Beach, FL areas and all future related positions. If you have multiple years of experience in a private home as a Butler or House Manager, we encourage you to apply. This is an opportunity for you to meet with a Mahler representative, discuss your private service work experience in an interview, and learn about our unique employment opportunities. Please fill out our online application for the Virtual Recruiting Event and upload your current resume to request an appointment. After you apply, one of our representatives will be in touch to schedule an appointment for all qualified applicants. Space is limited. We look forward to seeing you! To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now.

Laundress/Housekeeper Needed in West Hollywood, CA A private couple in West Hollywood is seeking a highly skilled and experienced Laundress/Housekeeper to join their household team with a long-term intent. This position involves spending approximately 75% of the time on laundry duties and 25% on general housekeeping tasks, with a strong emphasis on the care of couture clothing, materials, and collections. The ideal candidate must also enjoy working with a team.   Responsibilities: Laundress (75%): · Expert care of high-end and couture clothing, linens, and other delicate fabrics. · Washing, drying, and ironing with meticulous attention to detail. · Organizing and managing a detailed laundry schedule. · Detailed closet organization · Maintain detailed tracking of all dry-cleaned items · Maintaining the pristine condition of laundry equipment. · Folding and properly storing all laundered items. · Handling couture and delicate fabrics with exceptional care, ensuring they are preserved in their best condition. Housekeeping (25%): · Dusting, vacuuming, and mopping floors with attention to delicate surfaces. · Ensuring the cleanliness and organization of living spaces, using hypoallergenic products suitable for principals with allergies. · Caring for and maintaining the couple's collections, ensuring they are dust-free and in excellent condition. · Limited serving experience. · Assisting with any additional household staff as needed.   Qualifications: · Extensive experience as a Laundress/Housekeeper in private households. · Proven expertise in caring for couture and high-end clothing. · Deep knowledge of laundry and cleaning procedures for high-value items. · Ability to handle and maintain delicate and expensive fabrics and materials. · Experience working in environments that require the use of hypoallergenic cleaning products and techniques. · Exceptional attention to detail and commitment to maintaining the highest standards of cleanliness. · Strong organizational and time-management skills. · Discreet, reliable, and trustworthy with a positive attitude. · Ability to respect and maintain the privacy and confidentiality of the couple. · Long-term commitment to the position and family. · Dog in home.   Schedule: Full-Time, Monday -Friday (11:30am – 7:30pm) with flexibility to work weekends as needed.   Compensation and Benefits: · Up to $45/hour based on experience · A professional and respectful work environment. · Full medical benefits · Long-term employment stability and growth. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Looking for a Part-Time Family Assistant in Chicago, IL Busy family with a home in Lakeview, IL would like to hire an energetic and flexible Family Assistant who enjoys spending time with children (ages 10 and 12) and assist them with daily activities. Responsibilities include, preparing the children for school, activities, and appointments; assisting with homework; and driving as needed. Additional responsibilities include assisting with the daily care of the home, preparing simple meals, running errands, supervising vendors, doing laundry, and purchasing household supplies. The right person will have similar related experience, be flexible, discreet, be CPR and First Aid Certified, and able to work with minimal supervision. Must be pet friendly. Solid tech skills and good communication skills also needed. Generally, a Monday through Thursday 2:30 pm to 8:30 pm, Friday schedule, noon to 6:00 pm. Some overnight and additional hours are needed on occasion when the parents are traveling. Compensation potential of $40-45 per hour, depending on experience and qualifications. Additionally, paid time off and standard paid holidays are offered.    To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted. Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Happy Monday! We are #hiring for an experienced Executive Housekeeper in New York City. Please apply directly if interested! Do you know someone who might be a good fit? Please reach out directly to learn more about our referral program! #NYC #NYCjobs #housekeeper