Contract Specialist

Job Title: Customer ContractSpecialist

Reports to: Contracts Manager

Type: Full Time, Exempt

Schedule: Monday – Friday

Company Background:

Founded in 1959 and leads the crane and rigging industry in Florida for over 60 years with innovative safety practices and education, sophisticated technology, and financial stability. Company culture and customer service principles have been built around family values and nurturing client relationships. As a third-generation family-owned-and-operated business that believes in core values, knowledge, expertise, and dedication.

Job Summary: Responsible for preparing, negotiating and recording business contracts on behalf of their employer. Their duties include researching a contract’s terms, alerting parties to renewals or extensions and tracking all communications between their employer and various accounts.

Essential Functions:

• Support all corporate departments such as Human Resources, Safety& Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team. Respond to corporate requests in a timely manner
• Maintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledge
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations
• Create and nurture a positive work environment by treating others with mutual respect and concern.
• Craft, evaluate, negotiate and execute a wide variety of different contracts covering a range of transactions.
• Communicate and present information to stakeholders about all contract-related matters.
• Maintain organized system of physical and digital records including Certificate of Insurance, Port Authority permits, Right of Way permits and FDOT requirements
• Legal research and creation of contracts and forms
• Responsible for litigation including customer bankruptcy and collections

Competencies:

• Communication - Delivers clear, effective communication and takes responsibility for understanding others.
• Customer Service- Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self accountable for quality outcomes.
• Adaptability - Adapts quickly to change and easily considers new approaches.
• Decision Making - Obtains information and identifies key issues and implications to make informed and objective decisions.
• Financial Acumen -Maintains and applies a broad understanding of financial management principles to ensure decisions are fiscally sound and responsible.

Required Skills/Abilities:

• Strong organizational skills
• Excellent customer services skills
• Excellent verbal and written communication skills
• In-depth understanding of legal terminology and the ability to explain complex jargon in simple terms to ensure that all parties understand what they are agreeing to
• Passionate about risk management and ability to foresee the possible consequences of different agreements, allowing them to advise their employer

Minimum Requirements

• Bachelor degree in Business Administration or related field and 2 years contract experience OR 6 years contract experience
• Valid Florida Driver’s License.
• Must be legally authorized to work in the United States.
• Must be able to speak, read, write, and understand English

Physical Requirements:

Company maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Company is a drug-free workplace. Must be able to pass a post-offer / pre- placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.