Financial Assistant 3

Job Description

FINANCIAL ASSISTANT 3, Mathematics , to provide complex and diverse financial support. Will review and process financial transactions, e.g., purchasing, credit cards, journal vouchers, requests for payment, and travel reports; and provide training and support to others as needed. Responsibilities include verifying purchasing card transactions, reconciling accounts, and fixing discrepancies; reviewing monthly transactions and ensuring expenses and revenues are accurate, timely, complete, and properly documented; reviewing and approving RFPs, requisitions, and invoices; tracking payments and reconciling invoices; working with vendors to ensure timely payments and settling billing discrepancies; coordinating billing and invoicing with Math staff and managers; responding to invoice- and cost object-related questions; preparing and managing financial reports; maintaining financial records; working with the director of administration and finance on periodic audits; troubleshooting financial matters and acting as the department’s first point of contact; and performing other duties as requested.

Job Requirements

REQUIRED : high school diploma or its equivalent; five years’ accounting/finance experience; excellent organizational, analytical, problem-solving, customer service, interpersonal, and verbal and written communication skills; meticulous attention to detail; experience organizing events; discretion and good judgment with confidential information; proficiency with MS Office, Outlook, and Excel; and willingness to learn new programs/software as needed. Must be able to anticipate needs, manage multiple competing priorities, track work in progress, follow through on tasks, and meet deadlines despite frequent interruptions; process complex financial transactions; compose memos/correspondence; work independently with minimal supervision and as part of a team; and interact effectively with a diverse group of faculty/students/staff/sponsors. PREFERRED : bachelor's degree; MIT experience; and experience with systems/tools used at MIT, e.g., Atlas, Concur, SAP, Coupa, Cognos, and Zoom. Job #24178-6

A cover letter is required when applying for this position.

6/26/24