Accounting/ Financial, Business Operations, Financial
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
219 Prospect Street
New Haven, CT 06511
Work Model
Hybrid
Position Focus
Reporting to the Operations Manager, in the Department of Statistics & Data Science (S&DS), provides comprehensive financial, accounting, and procurement support to faculty, staff and students. Responsible for financial monitoring of all faculty and department accounts in S&DS, including review of transactions, reconciliation, research, and problem solving and resolution. Ensures all applicable policies, procedures, and guidelines are followed in all activities. Reviews and approves Expense Reports; identifies and creates Journal entries and Accounting Adjustments. Executes special projects and routine activities in support of the Business Office. Provides support in several areas including review and reconciliation of financial reports, general business operations of the department, on and off boarding of all department members – faculty, staff and students - and creation and maintenance of vendor relationships in concert with the Procurement Department. Provides project support to the department Operations Manager, specifically, and generally, to the Lead Administrator of the Department of Statistics & Data Science.
Essential Duties
Principal Responsibilities: 1. Processes financial documents, payrolls and deposits of funds. Ensures expenses and revenue are posted to proper accounts. 2. Serves as principal source of information on financial policies, procedures and financial activity. 3. Instructs departmental personnel in financial aspects of their jobs. 4. Serves as petty cash cashier. 5. Reconciles and analyzes financial statements. Identifies, researches and corrects questionable financial activity. 6. Prepares standardized and specialized financial reports and analyses. 7. Serves as Notary Public. 8. Assists with the development and implementation of systems and procedures. 9. Oversees the maintenance of financial records and files. 10. May perform other duties as assigned.
Required Education And Experience
Required Education and Experience: Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1
Proven ability to juggle multiple tasks, prioritize, and meet demanding deadlines and work with changing priorities in a growing and high-volume environment, with flexibility in handling assignments. Demonstrated success in detailed work requiring accuracy and a high level of productivity with follow-up skills.
Required Skill/Ability 2
Demonstrated tenacity and follow-through during routine and advanced problem solving. Familiarity with Excel.
Required Skill/Ability 3
Demonstrated ability to apply policies and procedures in area of expertise. Willing to train in procedural activities on a repetitive basis and observant of the process; provides recommendations for change and/or improvement.
Required Skill/Ability 4
Ability to handle high demand departmental community members. Ability to work with conflicting requests and confidence to request assistance as needed. Self-directed with the proven ability to take initiative and problem solve. Demonstrated sensitivity, confidentiality and sound judgment.
Required Skill/Ability 5
Ability to bring observed activities and situations to the supervisor accompanied by recommendations for adjustment.
Required Licenses Or Certifications
Required License(s) or Certification(s):
Physical Requirements
Physical Requirements: Ability to sit for long periods of time.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
Required
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Finance and Sales
Industries
Higher Education
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