CHW, an NV5 company, is a leading provider of engineering and infrastructure consulting services throughout Florida. Founded in 1988, CHW is a full-service infrastructure design firm with offices in Gainesville, Ocala, Jacksonville, Orlando, and Fort Myers, Florida. For over 35 years, CHW surveyors, planners, designers, engineers, landscape architects, ecologists, and construction engineering inspectors have delivered expertise to support essential infrastructure and development for the communities they serve.
We also place great importance on our core company values of integrity, excellence, responsibility, stewardship, and dedication while being passionate client advocates dedicated to improving and growing communities.
Position Summary
The Project Assistant will support the Project Managers, Directors, and the Vice Presidents of the Planning, Design, and Ecological Services Teams. Duties and tasks will include creating, tracking, and revising department documents, applications, forms, proposals, letters, reports, memos, and other related documents. Additional activities will consist of general office related tasks including scheduling, filing, typing, scanning, and copying.
Responsibilities
Main Responsibilities (but not limited to) the following:
Professionally represent the firm in interactions with permitting agencies, clients, peer organizations, and business associates
Communicate proactively and appropriately with team members, permitting agencies, clients, sub-consultants, and others as needed
Act as a team player, fulfilling your own responsibilities and supporting others, including occasionally performing additional responsibilities as needed to help the team meet deadlines and complete tasks
Maintain project schedules, milestones, and details in project management tool with input from Project Manager and team members
Prepare various types of documents for company use, team use, client use, for submittal to agencies, and for other end users
Research agency requirements for permitting and associated activities
Perform all administrative activities and tasks associated with project design and permitting
Handle meeting scheduling, and calendar milestones and appointments
Conduct other non-project administrative functions, in support of the team, Project Manager, Department Director, Department VP, or other company staff, as needed
Complete job responsibilities while adhering to CHW Standards and appropriate company procedures and protocols
Conduct responsibilities while adhering to Core Values and CHW Standards
Complete all job functions proactively and independently with minimal input or direction from other staff
Qualifications
Knowledge / Skill Set:
Teamwork skills
Excellent communication skills
Ability to work independently and proactively
Persistence
Prioritization and time management skills
Excellent organizational skills
Working knowledge of standard office software and good typing skills
Proficiency in the following software and skills:
Microsoft Office suite and Project (or similar scheduling/management software), Adobe Acrobat, and the internet
High School Diploma and minimum of 5 years of professional experience or an AA or AS degree with a minimum of 2 years of professional experience
Valid driver’s license
NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Engineering Services
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