The Cleveland, OH office of Lewis Brisbois is seeking a Receptionist/Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; managing and ordering supplies; hearing preparation; transcription; entry of attorney time and expense reports; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures.
We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. We would love to have you join our office in Cleveland supporting attorneys and office staff.
Responsibilities
Job specifications/requirements:
Receives and records oral information from telephone callers or in person, and communicates it to attorneys and staff
Operates a multi-line telephone console in order to relay incoming calls
Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies
Ensures guests are directed to restrooms, offered beverages and are comfortable in the reception area
Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient
Scan and file hard copy and electronic documents, including maintenance and quality control of firm electronic files
Maintains master office calendar, conference room schedule and organization
Maintains neatness of lobby and reception area
Tracks and ensures any building issues are addressed by the landlord
Tracks and orders supplies for office including kitchen
Assist Secretaries with calendaring/docketing duties
Perform other related duties as assigned
Reliable, consistent attendance in the office is required
Ability to type a minimum of 40 wpm
Ability to distinguish legal documents
Comfortable with technology, including Microsoft Office programs and pdf programs
Must be organized and have excellent attention to detail
Must possess exceptional mental focus and concentration
Ability to perform repetitive tasks
High School Diploma or equivalent
Lewis Brisbois is not accepting search firm submissions for this position.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative and Legal
Industries
Law Practice and Legal Services
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