TRAFFIC / OPERATIONS MANAGER

Traffic/Operations Manager

Reports to: Business Manager

Position Summary: The Traffic/Operations Manager works closely with the Business Manager and General Manager to ensure the daily radio traffic and office operations are being executed with efficiency and effectiveness. This includes Traffic Management, Billing, Office Administration and assisting with FCC compliance.

Specific Job Duties Include:

Traffic and Billing:

• Day-to-day scheduling of commercial ads and managing all station broadcast logs
• Produce and reconcile weekly broadcast logs and maximize spot/ inventory management
• Manage and provide notifications for preemptions, discrepancies and makegoods
• Work closely with Production Manager to ensure all spots are produced in a timely manner
• Serves as the primary Traffic Liaison between Sales Department, Production Department and other departments as needed
• Communicate inventory challenges to the DOS
• Check all sales orders for accuracy and communicate errors or problems
• Provide sales projections, pacing, invoicing, affidavits and additional reports as required by Corporate and Station Management
• Assists in training sales staff to properly input orders into the VT System
• Serves as the point of between WURD Sales and Clients to collect monies over thirty days and any collections beyond thirty days
• Complete month end billing reconciliation reports and send out invoices (current and past due)
• Complete month end closing and additional reports necessary for corporate to complete financial reporting, in addition to sales commission reports
• Collaborate with Management to develop strategic reporting systems in an effort to maximize efforts to maintain minimal collections
  
  

Operations:

• Sort and distribute incoming mail
• Manage office petty cash
• Incoming cash receipts: post deposits and take to bank
• Work with Chief Operator to ensure FCC compliance regulations are met
• Attend regularly scheduled meetings
  
  

Software:

• Marketron - Visual Traffic
• Google G-suite
• MS Office, Excel
  
  

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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