Issued Audit Observation Memorandum (Aom)
Issued Audit Observation Memorandum (Aom)
Received By
TO
ATTENTION
Subject Cash Advances for the confidential and intelligence fund of the OP
No. of Days 15 days
(Default)
Page No. 1
AUDIT OBSERVATION
Page No. 2
P309,679,973. Compel the showed that a
19 or 85 concerned AOs to total of
percent of the liquidate their cash P42,389,057.35
total balance advances within the was settled for
as of prescribed period; prior years
December 31, and other
2014 granted Request for the write-off receivables
to accountable of the dormant accounts
officers of particularly the balances
previous of the cash advances of PARTIALLY
administration the deceased/unknown IMPLEMENTED
s had been persons
dormant for
more than five Upon receipt of
to twenty the AOM No.
years. 013-
2015(2014)
dated May 28,
2015, the FO
instructed AOs
to liquidate
cash advances
within the
prescribed
period.
ADDITIONAL DOCUMENTS
Page No. 3
Document Document Description
Number
UPLOAD FILES
File Cash Advances for the confidential and intelligence fund of OP.docx
Page No. 4
NOTICE OF SUSPENSION (NS)
Result to Issuance of Notice of Disallowance
NS No. 000002
ATTENTION
Subject/Particulars Cash Advances for the confidential and intelligence fund of the OP
No. of Days (Default) 90 days
Amount P362,623,002.03
REFERENCE DOCUMENTS
Page No. 5
REQUIRED DOCUMENTS
NS No. 000002
Page No. 6
Date Received February 15, 2016
ND No. 000002
ATTENTION
Subject Cash Advances for the confidential and intelligence fund of the OP
No. of Days (Default) 180 days
Amount P362,623,002.03
Page No. 7
Reason Non Submission of report
REFERENCE DOCUMENTS
Ref Doc. Ref. No. Ref. Date Amount Payee
PERSONS RESPONSIBLE
ND No. 000002
Page No. 8
NOTICE OF CHARGE (NC)
NC Number 000002
NC Date July 7, 2016
TO
Name Rodolfo V. Pinto
Position Director III
Designation Office of the President, Finance Office
ATTENTION
Name Charito Zamora
Position Chief Accountant
Particulars Erroneous entry in recording the deposits of collection of other service income to the Bureau of
the Treasury (BTr)
No. of Days (Default) 180 days
Page No. 9
CHECK INFORMATION
Document Number Description Date Amount Payor
002974 Check May 21, 2015 P4,903,202.67 Christian Castillo
PERSONS LIABLE
Name Position Designation Amount Charge
Christian Castillo Division Chief Payor P4,903,202.67
Charito Zamora Chief Accountant Approving Officer
UPLOAD FILES
File
Remarks
NC TRACKER
NC Number 000002
NC Date July 7, 2016
Status APPROVED FINAL
Date Received July 14, 2016
Received By Charito Zamora
Page No. 10
NSSDC
UPLOAD FILES
FileName <Notice of Charge No. 2>
Remarks
Page No. 11
NOTICE OF FINALITY OF DECISION (NFD)
Amount P362,623,002.03
TO
Subject/Nature of Cash Advances for the confidential and intelligence fund of the OP
Transaction
PERSONS RESPONSIBLE
Page No. 12
COA ORDER OF EXECUTION (COE)
COE No. 000002
General Counsel
Name Elizabeth S. Zosa
TO
Subject Cash Advances for the confidential and intelligence fund of the OP
Amount P362,623,002.03
Page No. 13