Professional Documents
Culture Documents
How To Punctuate
How To Punctuate
Punctuate
i
HOUSTON PUBL C LIBRARY
https://archive.org/details/howtopunctuateOOOOdavi
PENGUIN WRITERS GUIDES
How to Punctuate
How to Punctuate
GEORGE DAVIDSON
PENGUIN BOOKS
PENGUIN BOOKS
Penguin Books Ltd, Registered Offices: 80 Strand, London WC2R orl, England
www.penguin.com
ISBN-13: 978-0-141-02159-1
ISBN-10: 0—141—02159—4
Contents
Introduction vii
Contents
A key feature of How to Punctuate is its emphasis on
the sentence as the basic unit of punctuation. Most
punctuation guides do not stress this point sufficiently.
Unless you are clear about what is, and what is not, a
sentence, you cannot hope to punctuate any piece of
writing correctly. Chapter 3 therefore deals in some
detail with sentences and non-sentences. The contents
of this chapter are of fundamental importance in punc¬
tuation and should be studied carefully by anyone who
wants to improve their punctuation.
Chapters 4 to 14 deal with each of the punctuation
marks in turn, showing how they are correctly used
(and often how they are misused). The implications of
different punctuation marks are explained by means
x Introduction
Examples
How to Punctuate includes examples of both correct
and incorrect punctuation. Examples of incorrect
punctuation are always marked with the symbol x. The
symbol \x] is used when the punctuation is suspect but
not definitely wrong. Examples of good punctuation
are generally unmarked, but the symbol / is used
occasionally to draw attention to correct punctuation.
Acknowledgements
All the writers whose books are listed in the bibli¬
ography (page 278) have contributed in some way to
the writing of this book, even where I have disagreed
with their recommendations.
I would also like to thank Mark Handsley for his
helpful comments on an earlier draft of this book.
1
What is
punctuation fori
itwasabitterwinterthestormyweatherwasfollowedbysleetandsno
wandthenbyahardfrostwhichdidnotbreaktillwellintofebruarythe
animatscarhedonasbestastheycouldwiththerebuildingofthewin
dmillweltknowingthattheoutsidewortdwaswatchingtheinandtha
ttheenvioushumanbeingswouldrejoiceandtriumphifthemillwasn
otfinishedontime
Ourleadercomradenapoleonannouncedsquealerspeakingveryslo
wlyandfirmlyhasstatedcategoricallycategoricallycomradesthats
nowballwasjonessagentfromtheverybeginningyesandfromlongb
eforetherebeUionwaseverthoughtof
The girls wonted to stay till Julian arrived, (because they liked
Julian)
The girls wanted to stay, till Julian arrived, (because they
didn't like Julian)
John said his sister was already married, (the sister was
married)
John, said his sister, was already married. (John was married)
Other activities were arranged for the boys, who were too young
to go sailing, (that is, for all the boys, because they were all
too young to go sailing)
Other activities were arranged for the boys who were too young
to go sailing, (that is, only for some of the boys, because they
were too young to go sailing)
3. Read actively
When you are reading, take time to look at the punctu¬
ation other people use in their writing, and ask yourself
why they have chosen that punctuation and whether
you agree with their choice.
Do not, however, copy other people’s mistakes. If
you see punctuation that is not what you would have
expected, don’t just assume that it is you who are
wrong. Other people can make mistakes too. (Sadly,
much of what you read nowadays may be badly punc¬
tuated.)
Also, do not forget that the rules of punctuation
have changed over the years, and the punctuation you
will find in older writers such as Charles Dickens or
Jane Austen is not necessarily appropriate nowadays.
Model yourself on good modern writers.
9. Practise
And lastly, practise. Practice does make perfect. No
matter what you are writing, never say to yourself that
the punctuation doesn’t matter. Get into good habits.
Avoid sloppy punctuation at all times. Punctuate infor¬
mal emails and letters to family and friends as carefully
as formal letters, reports, essays, and so on. Even if
you use emoticons, or smileys, in emails, always try to
fit standard punctuation in as well (see page 262).
One way of practising punctuation would be to
study what comes through your letterbox. A great deal
of the junk mail we all receive is very poorly punctuated
(it has been a fruitful source of examples of bad punc¬
tuation for this book), and correcting it provides good
practice in punctuation.
Sentences and
non-sentences
What is a sentence?
There have been many different definitions of a sen¬
tence (one book lists about two hundred), and quite
frankly most of them are of little help to anyone who
is struggling with punctuation. For example, many of
us will have learned something like this at school:
James dashed out into the garden, grabbed the boy and
thumped him on the back.
James dashed out into the garden. He grabbed the boy and
thumped him on the back.
Simple sentences
The most basic type of sentence is the simple sentence.
• Structure
Simple sentences can be divided into two main parts:
the subject and the predicate. The subject of the sen¬
tence is the person or thing being spoken about:
He found the door open and the money gone. (= 'the door was
open and the money was gone')
Tom goes to the opera. -*■ Tom only goes to the opera to please
his wife.
Where are you? -* Where are you, George?
You must say nothing about this. -* You must, for all oursakes,
say nothing about this.
• Punctuation
Short simple sentences require very little punctuation.
Often there is only a capital letter at the beginning of
the sentence and a punctuation mark (full stop, ques¬
tion mark or exclamation mark) at the end:
John, Paul, George and Ringo were in some pop group or other
in the sixties.
Outside, in the garden, she told the detective her story all over
again.
One's gardening clothes are almost always worn, torn, patched,
faded and stained.
Composite sentences
• Structure
Simple sentences are the basic building-blocks of writ¬
ing. While they often stand alone, they can also be
linked in various ways to form longer sentences. When
two or more simple sentences are linked in some way,
30 How to Punctuate
Once inside the building, the thieves made straight for the
safe.
Once they were inside the building, the thieves made straight
for the safe.
Feeling rather tired after her long trip, she went straight to
bed.
Shaken by the storm, the old tree finally collapsed.
To help us out, John came round every evening after work.
• Punctuation
When the clauses of a composite sentence are linked
by conjunctions, there is often no need for any punctu¬
ation between the clauses:
Sentences and non-sentences 33
Once they were inside the building, the thieves made straight
for the safe.
Feeling rather tired after her long trip, she went straight to bed.
Super-sentences
• Structure
Super-sentences are like composite sentences in that
they consist of more than one clause, but differ from
them in that each of the separate parts of the sentence
is itself a complete sentence (which itself may consist
of one or more clauses). The separate parts are not
linked by conjunctions (though they may contain con¬
junctions) but are separated by semicolons.
A couple of examples of super-sentences will clarify
this explanation:
34 How to Punctuate
Reduced sentences
Reduced sentences are words or groups of words that
do not have the full structure of simple sentences but
are still independent units of speech:
Coffee? Tea? With milk? And sugar? How many lumps? How
about a biscuit? Or a cakef perhaps? One of those sticky,
chocolaty ones?
Can the Coalition win the war? Probably. Can they win the
peace? Possibly not
So much changes when children start school. Everything, in
fact
Only a brave or foolhardy MSP would propose a Scottish space-
exploration programme. But then again, why not?
36 How to Punctuate
Non-sentences
Fragments
• Structure
Fragments are groups of words that are really parts of
sentences but which have been punctuated as if they
were complete sentences.
Fragments differ from reduced sentences in that
reduced sentences are independent of what precedes
or follows them, while fragments, when you read them
carefully, clearly belong together in a larger sentence
that has simply been chopped up by inappropriate
punctuation. Fragments can be recognized by their fail¬
ure to meet the 'complete thought’ test (see page 25) and
by the clear grammatical links between them that show
that they really belong together in a single sentence.
Some examples will make this clearer. The following
examples consist of fragments:
Don't you remember? When we first met? Long ago. That sum¬
mer afternoon. In the park.
I wasn't worried. Not in the least. Not even for a moment.
Lovely marrows. Grew them myself. At the allotment.
Strings
• Structure
Strings are the opposite of fragments, and are far more
common in poorly punctuated writing. In strings, two
or more sentences are simply strung together, separ¬
ated by commas where they should have stronger
breaks indicated by full stops or at least semicolons
(see Super-sentences above). Again, an example will
make the point more clearly:
Use o full stop to mark the end of any complete sentence that
is neither a question nor an exclamation.
Commands
Commands should end with full stops unless they
express strong force or emotion, in which case they
should be closed with an exclamation mark. Compare
the following:
James, we have an extra ticket for the show and I was wondering
if you would like to come with us.
7 don't think that's very funny/ she said. 'Don't ever do that
again. I don't like it.'
7 love you/ he said. 7 love you, and I need you. I couldn't live
without you. Not now. Not ever.'
All the fish served in the restaurant is caught locally except for
the prawns, which come from farther along the coast. (For some
reason, they're a lot tastier than the local ones.)
He also drew the illustrations for this book. (That was something
he very rarely did.)
All the fish served in the restaurant is caught locally except for
the prawns, which come from farther along the coast (and for
some reason are a lot tastier than the local ones).
He also drew the illustrations for this book (which was some¬
thing he very rarely did).
He just walked out the door. That was the last time I saw him
48 How to Punctuate
Abbreviations of words
Abbreviations that do not include the last letter of
the abbreviated word are generally followed by a full
stop:
Full stops 49
Abbreviations of names
Abbreviations of the names of countries, organizations,
etc are usually written without full stops:
R B Burns or R. B. Burns
WC2R ORL
cm, km, kg
10°C, 180°F
WSW, NNE
C, Fe, Pb, Z
ins or ins. (but note that the abbreviation in. is also used for
'inches')
d. (= diameter), etc
AM, BSc, PhD, MLitt, etc or M.A., B.Sc., Ph.D., M.Litt., etc
OBE, KCVO, etc or O.B.E., etc
Other abbreviations
Other abbreviations written in capitals are nowadays
generally written without full stops (though in most
cases full stops are not wrong):
35.75%
£62.39, $104.26
Full stops 55
Time
In British English, a full stop is written between the
hours and the minutes in stating a time:
[email protected]
www.labcoatco.uk
Question marks
and
Indirect questions
An indirect question does not actually ask a question;
it says what the question is or was. It is therefore a
statement, not a question, and should be punctuated
with a full stop, not a question mark.
The following examples show three direct questions
followed by the corresponding indirect questions:
,
Questions statementsf requests and exclamations
Statements as questions
There are sentences in the form of indirect questions
or other statements that do require to be followed
by question marks, because they are in fact asking
questions:
58 How to Punctuate
I wonder if you could tell me where the bus station is? (You
are not actually wondering if the person knows where the bus
station is, you are asking for directions to it.)
I suppose there's no hope of anyone having survived the
explosion? (You are asking whether anyone might have sur¬
vived the explosion.)
Surely Joanna must have known that her lavish lifestyle couldn't
go on forever? (You are expressing surprise, anger, etc, by
asking the reader or listener to agree with you that Joanna
must have known this.)
I presume she got home all right? (You're asking for confir¬
mation.)
I'm a bit short of cash this month and I was wondering if you
could lend me £100.
Perhaps the letter has got lost in the post? (This is asking for
agreement rather than just expressing an opinion.)
Questions as requests
There are sentences in the form of questions that are
not in fact questions at all. For example, they may be
requests:
Could you pass me the salt, please. (You already know that the
person could pass the salt, so this is a request, not a question.
A request of this type is often said with a rising question-like
intonation, so punctuation with a question mark is also
correct.)
Would the owner of the Volkswagen Polo parked at the main
gate please move it immediately.
May I take this opportunity of introducing myself.
And who should we see at the hotel but Tom and Anne. What
a surprise!
A rule of thumb
When in doubt, punctuate a sentence according to its
meaning or intention rather than its grammatical form.
If the house was occupied, would the owner phone the police?
Attack us with an axe? Shoot us?
If the house was occupied, would the owner phone the police,
attack us with an axe, or shoot us?
Question marks 61
Unlike the full stop (see page 44), the question mark
is not replaced by a comma in this position:
Was it not in this very bar that he had ordered 'Twenty Bloody
Marys' (but not all for himself of course)?
Question marks 65
She was obviously slightly - how shall I put it? - 'tired and
emotional'.
Who was the girl who screamed, 'George Bush has won again?'
Who was the girl who screamed, 'George Bush has won again!'?
What a mess!
Ouch! That hurts!
You swine!
I didn't do it! It wasn't me!
'No!' she screamed. 'I don't want your money!'
Commands
A command should only be followed by an excla¬
mation mark when it expresses strong emotion:
Mid-sentence exclamations
Exclamations may come in the middle of sentences and
should be punctuated with exclamation marks, but what
follows the exclamation need not have a capital letter:
Nothing had been stolen, but oh, dear! what a mess there was.
Was it not in this very bar that he had ordered 'Twenty Bloody
Marys' (but not all for himself of course!).
He said he loved me not just as a woman but (oh, Lord!) also
as his muse.
Look out!!!
He did what?!!
,
Headlines captions, titles, etc
Unlike full stops (see page 47), exclamation marks
are not omitted from newspaper headlines, picture
captions, the titles of books, plays, songs and poems,
sub-titles, chapter headings and section headings in
reports, etc:
Hi No rah!
Thanks for your email. . . .
There have been some very odd things happening round here.
We'U be seeing spaceships and little green men next!
I'd like to thank Norma for her unfailing good humour, even
when I got things wrong!
Indicating surprise
An exclamation mark in parentheses is used to show
the writer’s surprise at what is being said. The excla¬
mation mark should follow the word or phrase that
the reader’s attention is being drawn to:
She said she was in the most enjoyable (!) of black depressions.
She said she was in the most enjoyable [!] of black depressions.
76 How to Punctuate
Indicating scorn
An exclamation mark may be used to indicate a sneer¬
ing or scornful tone:
Emphasis
An exclamation mark may be used to emphasize a
comment:
One should never trust a woman who tells one her real age. A
woman who would tell one that, would tell one anything.
Oscar Wilde
80 How to Punctuate
Once inside the hutch the fox created havoc among the hens.
(= 'Once it was inside the hutch, the fox created . . /)
While walking home after the party she was knocked down by
a car.
To stop himself laughing he bit his lip hard.
Pat having lost her keys, Gavin had to climb in through the
bathroom window.
Pat, having lost her keys, had to climb in through the bathroom
window.
I'm not going because I want to. Oh, no. I'm only going because
I have to.
and
She wept, and pleaded, and kissed his feet, and tore her clothes,
but all to no avail.
Sheila washed the dishes and Tom dried them. (= one single
activity - doing the dishes)
Winter came and the river froze over, (a single theme: the river
froze because it was winter)
I shouted and shouted and shouted but nobody heard me.
(describing a single situation, so no commas; but there could
egually well be a comma before 'but' because of the contrast
between 1 shouted' and 'nobody heard me' - see page 85)
Night fell, and it began to rain. (It didn't begin to rain because
night had fallen; these are just two facts.)
I had a splitting headache, but we had to get the wallpapering
Commas 85
She goes out to work, so her mother looks after the children
after school.
I was late in leaving the office, so was very lucky to find a
taxi.
86 How to Punctuate
• Comma or semicolon?
Only a few linking words (and, but, for, or, nor, so,
while and yet) can be preceded by a clause-separating
comma:
This book didn't move as fast as the others, but it was, neverthe¬
less, a good read.
She was a great pianist. She was, moreover, a dedicated
teacher.
This book didn't move as fast as the others, but it was neverthe¬
less a good read.
88 How to Punctuate
That piece of land has been fought over for centuries. Conse¬
quently no-one plants anything there.
That piece of land has been fought over for centuries. Conse¬
quently r no-one plants anything there.
The theory is simple yet powerful. Nevertheless, it has its limi¬
tations.
I don't want to do it. Nevertheless I will.
x She knew there was no-one around, however she still kept
looking over her shoulder to check.
I don't hate your cats, it's just that I'm a dog person.
These ideas weren't just misguided, they were criminally insane.
Commas 91
I can't confirm that there was a plot, I can only say that I was
told that there was.
It's not that I'm afraid to die, I just don't want to be there
when it happens.
Woody Allen, Without Feathers
Fronting
If a word or phrase is brought forward to the beginning
of a sentence for emphasis, it is usually not followed
by a comma:
Early the next morning, about eight o'clock, we left the camp
and went into the nearby town.
Commas 93
The girts wanted to stay tilt Julian arrived, (because they liked
Julian)
The girts wanted to stay, till Julian arrived, (because they
didn't like Julian)
You should have planted the bush as I told you. (= 1 told you
how to plant it')
You should have planted the bush, as I told you. (= 1 told you
to plant it')
There are two things you need for a good life, status and money.
This does not mean ‘For a good life, for status and for
money, you need two things’ but ‘the two things you
need for a good life are status and money’. With a
colon or dash, this is made clearer:
There are two things you need for a good life: status and money.
There are two things you need for a good life - status and
money.
Steven had the sort of friends a child with a mother like she
was reputed to be, had.
Isla Dewar, It Could Happen to You
Alternatives
In a sentence expressing an alternative, there should
be no comma between the alternatives.
Relative clauses
A relative clause is a clause that is linked to a preceding
word by a word such as that, who or which. A relative
clause says something about the antecedent:
Have you still got the book I gave you? (This identifies one
particular book.)
You know the man I mean, the man who drives that old Ford.
(This identifies one particular man.)
Who was that fellow you were talking to?
The book that was on the table was mine.
102 How to Punctuate
She had lost the diamond ring that I had given her for
Christmas.
I'll meet you at the spot where the path crosses the river.
Summing up
If a relative clause sums up or comments on what
has gone before, it should be separated from it by a
comma:
The men shared with us what little food they had, which
amounted to about a mouthful each.
The girl was very slim and was wearing a tight black dress,
which made her seem taller than she actually was.
The girl was very slim and was wearing a tight black dress,
which made her seem taller than she actually was. (The tight
dress + being slim made her seem taller.)
The girl was very slim and was wearing a tight black dress which
made her seem taller than she actually was. (The tight dress
made her seem taller.)
(See also page 140 for more about the use of colons in
elaborations and explanations.)
Apposition
Apposition is the technical name for the grammatical
construction in which two nouns or noun phrases
referring to the same person or thing stand next to
one another in a sentence and the second picks out or
provides information about the first. Usually there will
be a slight pause at the commas, as is suggested by
the commas that must be written round the second
element:
Note that the sentence still makes sense when the word
or words within the commas are removed:
X If you want a hot deal, call me Tom Johnson now for a free
estimate.
/ If you want a hot deal, call me, Tom Johnson, now for a free
estimate.
... or of verbs:
Today is yet another day of grey and wet and miserable weather.
They are the most beautiful and the most graceful and the most
delightful chorus girls in the whole world.
The men worked quietly and confidently and with deadly
efficiency.
Always take the mask off when you shower, swim or sleep.
We spent all our time eating, sleeping, sunbathing, or swimming.
108 How to Punctuate
[3 I'd have flats in London, Pahs, and New York, and a yacht
on the Med.
/ I'd have flats in London, Pahs and New York, and a yacht on
the Med.
Her defiant attitude and her refusal to show any sense of shame
shocked her family but pleased her friends.
Similarly:
Someone I know once stole a lovely big yellow plastic duck from
a shop.
She served up some ghastly vinegary Greek wine.
Dexter was an eccentric 18th-century American merchant.
Along the road came a very big and very noisy bus.
And again:
Eclairs are strange cakes - one minute they're there, the next;
they're gone, just tike that. (= .. the next minute . . /)
He loved her, and she him. (='... and she Loved him')
E Pans is famous for its galleries and museums, Rome, for its
piazzas and fountains, and London, for its pageantry and
nightlife.
/ Paris is famous for its galleries and museums, Rome for its
piazzas and fountains, and London for its pageantry and
nightlife.
y Paris is famous for its galleries and museums; Rome, for its
piazzas and fountains; and London, for its pageantry and
nightlife.
Knock-on effects
Sometimes the presence of one punctuation mark in a
sentence may lead you to insert, omit or change
another elsewhere in the sentence. For example, it is
acceptable to write a short balanced sentence such as
The sooner, the better with or without a comma. How¬
ever, if such a phrase appears in a longer sentence
where there is another nearby comma marking a
stronger break, it may be better to omit the balancing
comma:
Gran gave the sweets to Joan and Pat was very upset.
Gran gave the sweets to Joan and Pat, seeing this, was very
upset.
x Gran gave the sweets to Joan and Pat, seeing this, was very
upset.
y Gran gave the sweets to Joan, and Pat, seeing this, was very
upset.
120 How to Punctuate
Since I had not yet learned the basic facts of life (which were
something my parents didn't think I needed to know), I had
some very odd notions about storks, rhubarb bushes and babies.
X Since I had not yet learned the basic facts of life, (which
were something my parents didn't think I needed to know) I
had some very odd notions about storks, rhubarb bushes and
babies.
X Since I had not yet learned the basic facts of life, (which
were something my parents didn't think I needed to know).
126 How to Punctuate
'There are', she said, 'a lot of changes to be made round here.'
(The sentence of direct speech is There are a lot of changes to
be made round here, with no comma, so the comma indicating
the split in the sentence goes outside the quotation marks.)
There are, boys, 'she said, 'a lot of changes to be made round here.'
(The sentence of direct speech is There are, boys, a lot of
changes to be made round here, with a comma after boys, so
the comma indicating the split in the sentence goes inside
the quotation marks.)
Commas in numbers
There are no commas in two- or three-figure numbers:
37
202
3521 ox3,521
37,451,521
37.134756067
The curtain is down. The players have left the stage. Our play
is ended.
The curtain is down; the players have left the stage; our play is
ended.
The war ended; a treaty was signed; trade between the two
kingdoms began again. (This is a series of linked events follow¬
ing one after the other.)
Dulcie's hair and make-up were striking; her jewellery was
modern and ostentatious; her dress was designer-labelled and
expensive. (All three sentences are closely linked, in that they
are describing a person's appearance.)
An old woman was shooing away a crowd of naked children;
evidently there was something that the children ought not to
132 How to Punctuate
see. (The old woman was shooing the children away because
there was something they ought not to see.)
If it is a mite from the pit bottom to the coat face, that is
probabty an average distance; three miles is a fairly normal
one; there are even said to be a few mines where it is as much
as five miles.
George Orwell, The Road to Wigan Pier
If you want to be happy for a short time, get drunk; happy for
a long time, fall in love; happy for ever, take up gardening.
Arthur Smith
The boiler broke down; consequently, the school was closed for
two days.
All forms of the media affect us; moreover, they often affect us
in ways we are not aware of.
136 How to Punctuate
Semicolon or colon?
• Like semicolons, colons may be used in sentences
where one part is balanced against the other:
The Gauls were afraid of only one thing: that the sky might fall
on their heads.
I'm afraid of lots of things; of dogs, of the dark, of bogeymen
under the bed, of being alone, of flying, of dying.
The Gauls were afraid of only one thing; namely, that the sky
might fall on their heads.
The Gauls were afraid of only one thing: namely, that the sky
might fall on their heads.
The Gauls were afraid of only one thing - namely, that the sky
might fall on their heads.
The Gauls were afraid of only one thing, namely that the sky
might fall on their heads.
138 How to Punctuate
American English
Unlike fall stops and commas (see pages 46 and 126),
semicolons are placed outside closing quotation marks
in American English:
Using the ‘pause test’ (see page 80), you will probably
find that you will pause slightly at the point where the
colon goes.
A similar use of the colon to expand on something
is seen in the following example, in which the second
part elaborates on what was mentioned in the first part
by insisting on it:
/1 know why the sun never sets on the British Empire: God
wouldn't trust an Englishman in the dark.
Duncan Spaeth
X This is how right-wing this guy is; he thinks George Bush isn't
right-wing enough.
/ This is how right-wing this guy is: he thinks George Bush isn't
right-wing enough.
X The cause of last weekend's rail crash must await the outcome
of an official inquiry, but one thing is clear, we need a
full-time Transport Secretary instead of one who also acts as
Scottish Secretary.
/ The cause of last weekend's rail crash must await the outcome
of an official inquiry, but one thing is clear: we need a
full-time Transport Secretary instead of one who also acts as
Scottish Secretary.
these past few weeks, that I would need much more money
than I had if I was to set up in business on my own.
,
Colon full stop or semicolon?
When statements are punctuated with full stops, they
simply state facts:
Will the series get across what makes the community tick? From
what we saw in the first programme, I doubt it. We don't really
get to know much about any of the people who live there.
Will the senes get across what makes the community tick? From
what we saw in the first programme, I doubt it: we don't really
get to know much about any of the people there.
The wide valley spread out below me: broad fields, dark wood¬
lands, little villages linked by narrow winding roads.
Suddenly it was spring again: the woods became alive with the
singing of the birds; the hills and meadows were covered with
wild flowers; and everywhere you looked there were people
working in the fields.
Suddenly it was spring again; the woods became alive with the
singing of the birds; the hills and meadows were covered with
wild flowers; and everywhere you looked there were people
working in the fields.
. . . or equally well:
Colon or semicolon?
In introducing lists, use a colon when all the options
are specified, but a semicolon when only some of the
possible options are mentioned:
The Gauls were afraid of only one thing: that the sky might fall
on their heads.
148 How to Punctuate
The Gauls were afraid of only one thing: namely, that the sky
might fall on their heads.
The Gauls were afraid of only one thing; namely, that the sky
might fall on their heads.
The Gauls were afraid of only one thing, namely that the sky
might fall on their heads.
The Gauls were afraid of only one thing - namely, that the sky
might fall on their heads.
Good food, good wine, good books, good music, good friends:
these are the things that make life tolerable.
Good food, good wine, good books, good music, good friends -
these are the things that make life tolerable.
Colons 149
Now a compromise has been struck: The casino will be 198 feet
tall, not 300 feet.
Colons 153
American English
Unlike full stops and commas (see pages 46 and 126),
colons are placed outside quotation marks:
26:39 = 2:3
• Clock times
In American English, a colon is used between the hours
and the minutes when writing the time:
• Book references
Chapter and verse references, for example to the Bible,
are often separated by a colon:
Ephesians 3:10
154 How to Punctuate
• Examples
Colons are also often used to introduce examples, as
in this book.
• Memos
Colons are used after headings in certain types of
business correspondence, such as memos:
To: . . .
From:. . .
Date:. . .
Re:. . .
Hyphen or dash?
It is not uncommon to see hyphens used instead of
dashes, both separating and linking. While this usually
causes no confusion, there seems no real need or justi¬
fication for it: there are various ways of producing
Dashes 157
She's the sort of woman who lives for others - you can always
tell the others by their hunted expression.
C S Lewis
158 How to Punctuate
They didn't spend ail their time together - and that's why their
marriage worked so well.
If the number of journeys made on this bus service does
not increase, the service will be discontinued - so use it or
lose it!
This is the story of everyday life in a fishing community -
although being set in the present time it is realistic about how
much actual fishing goes on in such communities.
Authors are easy to get on with - if you're fond of children.
Michael Joseph (publisher)
Mrs Travers was surprised to hear her car engine purring - until
she lifted the bonnet and discovered a cat
I couldn't see what was wrong with the engine, until I lifted
the bonnet and discovered a cat sleeping there.
Narrative insertions
A pair of dashes may be used in a narrative to separate
off something inserted into the middle of a description
or passage of speech:
He had kept the boys waiting outside his study for nearly twenty
minutes - 'Let them sweat a bit/ he'd remarked to the deputy
head - and was intending to keep them there a while longer.
'Oh, please, constable' - she clasped her hands in supplication
- 'let me in to see my son.'
'I didn't see my programme, because the television -' at this,
he glared at me '- was tuned to the other side.'
Notice from the last two examples that the dashes can
be inside or outside the quotation marks.
Incomplete sentences
A dash is used to indicate that a sentence has been cut
off abruptly and is incomplete:
'Give me that back, or I'll -' 'Or you'll what? You and whose
army?'
Dashes 161
Dash or ellipsis?
A dash marks a more abrupt end to a sentence than
an ellipsis mark (...)• An ellipsis mark should be
used when a sentence does not stop abruptly but tails
off as if there could be more to come:
He wasn't a bad boy at heart, he was just young and free and
- impulsive.
Of course I'm interested, it's a - a fascinating subject
Well, I -er- I-um-I-I don't really know what to say.
One - two - three - go!
Lists
A dash can introduce a list:
There are three things we need: more time, more money and
more help.
More time, more money and more help - these are the three
things we need.
Definitions
Like the colon, the dash may be used in definitions:
Links
In informal writing, dashes are used to link clauses:
Indicating ranges
The linking dash is used to indicate a range or extent
between two points:
xfrom 1914-1918
X between 1914-1918
F— you!
Get those f—g sheep off the road!
Direct speech
Quotation marks are put round words spoken in direct
speech:
• Punctuation marks
Punctuation marks that are part of the direct speech
are written inside the quotation marks:
And if the words are not the exact words that a person
said or thought, there cannot be quotation marks:
Quotations
Short quotations integrated into a sentence should be
marked off by quotation marks:
Highlighting
Quotation marks are used to highlight something in a
passage of writing for any of various reasons. It may
be to pick out a word that is being referred to; a
translation of a foreign word; a technical or slang word
or an invented expression; a reference to a well-known
saying, proverb, story, etc; or a punning or joking use
of a word; as in the following examples:
The question 'What now?' is one that no-one in the Middle East
can answer confidently.
174 How to Punctuate
The builders offered a 'complete service' but all they did was
make a complete mess.
Robert's father was a Hutu, his mother was a Tutsi, and that
was the 'reason' he murdered her. (The writer does not accept
this as a valid reason.)
Here 'by chance' we met other 'prisoners'. (The writer does not
believe it was a chance meeting, nor that the people they
Quotation marks 175
He catted me a 'chav'.
What's a 'chav'?
Don't you dare catt me a 'chav'!
The rules are different for quoted words that are fully
integrated into the sentence. For them, the full stop
goes outside the quotation mark. Compare these
examples:
2.
When there is a question mark followed by an excla¬
mation mark, or vice versa, both are kept:
Quotation marks 179
Who was it who said, 'George Bush has won again?' ('George
Bush has won again' is a question.)
Who was it who said, 'George Bush has won again'? ('George
Bush has won again' is a statement.)
He called me a 'chav'.
Tim called me a "prat".
Then you move one place to the right and decide what
punctuation mark, if any, you should put there:
"You're a prat"
It seems that the issue is no longer "if' this will happen but
"how soon."
The artificial trees are available in heights from "6 to 40 feet."
Round brackets
Interruptions and comments
Round brackets are mainly used to separate off com¬
ments and other interruptions or add-ons (see page 93):
It was agreed that the milk and the windfall apples (and also
the main crop of apples when they ripened) should be reserved
for the pigs alone.
George Orwell, Animal Farm
Brackets 185
It wasn't that she didn't find him attractive (or was it that,
perhaps?).
'What on earth are you doing in there?' (Her tone was a mixture
of slight concern and rising suspicion.)
He also drew the illustrations for the book. (That was something
he very rarely did.)
I didn't tell her what had happened. (How could I have?) I just
said I'd been asleep.
The bath and washbasin had gold-plated taps (the sort I always
associate with 'conspicuous consumption').
Be prepared for other people to disagree with your decision
(perhaps quite strongly), but don't let them persuade you that
you are wrong.
Alternatives
Brackets may be used to show alternative forms:
Additional information
Additional information of various kinds is often
enclosed in round brackets:
Square brackets
,
In that time no one in Italy, not even Giovanni Agnelli [the
head of Fiat], drove round in a limousine.
Michael Palin, Hemingway Adventure
All the facts with which a grammar deals are to be found in the
language to which the grammar belongs; and it is in the language
itself not in books, that these facts are primarily to be sought
Uncompleted sentences
Ellipsis marks are used to show uncompleted sentences
or sentences that, although grammatically complete,
imply that something has been left unsaid:
Until that morning, his life had been . . . well, dullr really.
Their Royal Family are like . . . living saints.
It wouldn't be wise to tell them, would it? About you and me
. . . and what we did?
Lara? .. . It's Ken.
Either/Or
Title of book by the philosopher Soren Kierkegaard
Alternatives
The oblique is used to indicate alternatives:
Dear Sir/Madam, . ..
Whatever he/she does and whatever happens to him/her affects
others as welt.
Symptoms will include dizziness and difficulty with vision and/
or balance.
Temperatures can rise above 50°C/122°F in high summer.
Unking items
The oblique is used to indicate places on a route, etc:
singer-songwriter ptayer-manager
Periods of time
Obliques are used to indicate periods of time:
Dates
Obliques can be used in writing dates:
9/11 14/11/04
14.11.2004
Quantities
In measurements, obliques can be used to express
ratios:
Abbreviations
Obliques can be used in certain abbreviations:
Fractions
Obliques can be used in writing fractions:
Poetry
If you quote poetry, you can write the lines out in two
ways. One way is to write them as they were written,
on separate lines:
the place.
Bill Bryson, Notes from a Small Island
The simple rule here is: write what you say. If you say
/mohzizizf write Moses’s, but if you say /mohzizf write
Moses’. Similarly, depending on how you pronounce
the words, you can correctly write Burns’s poetry or
Burns’ poetry (but always Burns Night without an apos¬
trophe).
The same applies to singular nouns ending in s, such
as species:
Apostrophes 201
X Les' email
x Gus' personal feelings
X He refused the waitress' offer of coffee.
(The possessive forms should be Les's, Gus's and waitress's
because that is how these words would be said.)
x childrens clothes
X ladies shoe repair
(These need apostrophes: children's, ladies'.)
X childrens' clothes
X mens' shoe repair
(The apostrophes are in the wrong place: children's, men's.)
menswear
Plural nouns
The bask rule
Plural nouns do not need an apostrophe. The following
are all incorrect (and are examples of what is often
called the ‘greengrocer’s apostrophe’, though it seems
unfair to pick on greengrocers as being especially guilty
of this error):
I'm tired of keeping up with the Joneses, and the Smiths, and
the Browns.
There were two Lewises in my class in primary school.
Short words
The plurals of certain short words are often written
with apostrophes:
Quoted words
If a plural word is being quoted in a sentence, it is often
written with an apostrophe, though the apostrophe can
be omitted if there would be no confusion:
There are too many ifs, but'sf maybe's and possibles in this
proposal.
Letters
Plurals of lower-case letters or of abbreviations written
wholly or partly in lower-case letters take apostrophes
for clarity:
All that remains to do is dot some i's and cross some t's.
There were some very close appeals for Ibw's.
She's got two PhD's, or are they MPhil's?
Numbers
The plurals of single numbers are written with apos¬
trophes:
Omissions
Letters that have been omitted are usually indicated by
apostrophes:
bra, bus, cello, decaff, exam, flu, fridge, gym, phone, plane, pram,
etc
during the '70s and '80s (in this case, do not put an apostrophe
before the s: X the '70's)
That happened back in '97,1 think.
The title of the film Qian Li Zou Dan Ji means tone Ride over
a Thousand Li's' (1 Li equals 0.31 mile).
Keyboarding apostrophes
Take care when keyboarding words or numbers with
initial apostrophes. You may have to correct ones that
face the wrong way:
208 How to Punctuate
Names in compounds
Names that are not normally hyphenated remain
unhyphenated when describing a following noun, even
when some element is attached to them by a hyphen:
0 fondly-remembered holidays
E easily-defined genre boundaries
She is best known and most respected for her stand against the
Iraq war.
Like every other member of the family, the house is much loved.
Adjective + noun
On occasion a hyphen may be needed to link an adjec¬
tive to a following noun for the sake of clarity:
Multi-word nouns
Multi-word phrases acting as nouns are generally
hyphenated:
my brother-in-law a man-about-town
a jack-of-all-trades a jack-in-the-box
forget-me-nots Johnny-come-latelys
mothers-to-be
home-made short-staffed
mind-blowing heart-warming
heartbreaking heartbroken
crestfallen
Compounds of equals
A hyphen may link words of equal status in a
compound:
singer-songwriter secretary-treasurer
player-manager actor-manager
kilowatt-hour foot-pound-second
Phrasal verbs
Phrasal verbs are combinations of simple verbs such as
get, give, put, send or take with adverbs such as in, out or
off or prepositions such asfor or with, or both; for example:
get back, give off, kick off, knock down, pick off, put up with,
warm up
Similarly:
Children had been longed for and tried for for many years.
Prefixes
If un- is added to a word beginning with a capital letter,
the new word is usually hyphenated: un-American,
un-Islamic, etc. But it is now acceptable, though much
less common, to write such words without hyphens:
unchristian, etc.
Ex-, non- and pro- are usually followed by hyphens:
an anti-high-tariff campaign
Suffixes
Suffixes are generally not preceded by hyphens. How¬
ever, for clarity it may sometimes be better to hyphenate:
sheer pie-in-the-sky-ism
a hail-fellow-well-met-ish sort of guy
Bringing in identity cards seems excessive to me, a bit sledge-
hammer-to-crack-a-nut-ish.
She was Botoxed or Botox-ed to the eyeballs.
We have always fetishized or fetish-ized female bodies.
She waved a cigarette-ed hand towards the baby.
Word-forming elements
Anti- is not normally followed by a hyphen:
Miscellaneous points
• When referring to a prefix, suffix or word-forming
element, it is correct but not necessary to add a hyphen:
so:
Word-splitting hyphens
It is sometimes necessary to split a word at the end of
a line. If you are working on a word-processor, this
may be done automatically (though many word-
processors are programmed to avoid word splits
altogether); if you are writing by hand, you have to
make your own decision about where to split.
There is often more than one place in which a
word may be split correctly. As a general rule, try to
split a word between any two of its basic structural
elements:
(Some people feel that having only two letters carried over is
undesirable.)
Xspace-sav-ing
xill-con-ceived
xfifteenth-cen-tury
xchardonnoy-swig-ging
Special effects
Hyphenation may be used to represent stammering or
slow speech:
Capitals in sentences
The basic rule
A sentence must begin with a capital letter:
I untied his hands (that was my big mistake) and before I knew
it he had grabbed the knife.
232 How to Punctuate
I untied his hands (that was my big mistake. I'll know better
next time) and before I knew it he had grabbed the knife.
The question 'what now?' is one that no-one in the Middle East
can answer confidently.
The question 'What now?' is one that no-one in the Middle East
can answer confidently.
Direct speech
Sentences quoted in direct speech begin with a capital
letter:
Quotations
If a full-sentence quotation is grammatically integrated
into your sentence, for example by means of a linking
word such as ‘that’, it is correct to replace the initial
capital letter of the sentence with a lower-case letter
Capital letters 233
Poetry
In traditional poetry, each line begins with a capital
letter whether or not it is the beginning of a sentence:
I said to her
do not go
you'll only be trapped
and bewitched
and will suffer in vain.
Miroslav Holub, 'The Cat'
Names
The basic rule
Capitals are required for the first letter of names. Any
person or thing with a unique name requires the first
letter of that name, and of all the main words of the
name, to be a capital; for example:
• people, gods, animals, etc:
• ethnic groups:
Capital letters 235
Pictish Siouan
places:
. languages:
Americanize Frenchify
Monday April
festivals:
religions:
• organizations:
Minor words
Notice that in all the above categories, minor words
such as the and of are not capitalized:
MacDonald McEnroe
Macleod Mackenzie
Here again you must simply spell names the way the
people themselves spell or spelt them.
In Irish names, O is always capitalized, and followed
by a capital:
O'Brien O'Neill
238 How to Punctuate
• -isms
‘-isms’ are written with an initial small letter unless
they are based on a word that begins with a capital
letter:
Personification
When abstract nouns are treated as people, for example
in poetry, they are given capital letters:
Brand names
Strictly speaking, capital letters are required with all
proprietary names: Hoover, Rollerblades, Xerox, etc.
When words like these come to be used as general
terms for the objects they denote and the activities they
are used for, without implying the use of products of
particular companies, they are usually written without
capitals: hoover, rollerblade, xerox.
Companies strongly deprecate the use of their trade¬
marks and brand names as generic terms written with¬
out capital letters, as this threatens their trademark
status. So although it is perfectly normal not to use
capitals for words like hoover in informal writing, you
should in formal and technical writing be careful to
use a capital letter with any word that is a trademark
or brand name. Check in a dictionary: all such words
should be marked with an ® or have some other indi¬
cator of their proprietary status.
The capital is optional when these words are used
as verbs.
but
Similarly:
but
Titles
Words that are used in titles should begin with capital
letters:
Major-General Gordon
Vice-President Cheney
,
Titles of books plays, etc
All the main words (the nouns, pronouns, verbs, adjec¬
tives and adverbs) in the title of a book, play, film, etc
must begin with a capital letter, whereas the minor
words (the articles the and a/an, prepositions and con¬
junctions) should not have capitals. Nonetheless, the
first and last words in a title must always begin with a
capital letter:
I'm looking for a book called 'The Men and the Girls'.
You really must read 'Freedom in a Rocking Boat'.
Who sang 'It's My Party and I'll Cry if I Want To'?
Seasons
The names of seasons are not usually written with
capital letters (thus: winter, summer, autumn), but it is
correct to write Spring if necessary for the sake of
clarity.
Subjects of study
Subjects of study are not normally written with initial
capital letters:
We've got two periods of maths this morning, then two periods
of chemistry.
AGM or agm, AKA or aka (= 'also known as'), BCG or bcgf PLC
or pic
• Emphasis
Capital letters are often used for emphasis: ,
Since I have given you all this advice, I add this crowning
precept, the most valuable of all: NEVER TAKE ANYBODY'S
ADVICE.
George Bernard Shaw, Advice to a Young Critic
German nouns
In German, all nouns are written with capital letters.
When these words are borrowed into English, they are
generally still written with capital letters:
Pronouns
I is always written with a capital letter.
Pronouns used to address or refer to God and Jesus
are generally written with initial capital letters, though
less so than formerly:
Small capitals
If possible, AD and BC should be written with small
capitals:
Indenting paragraphs
Paragraphs are usually indented slightly to the right
(up to five letter spaces, but often less). But not all
paragraphs are indented. The first paragraph in a chap¬
ter, article, report, etc is not indented, nor is the first
paragraph after a section heading or subheading. (In
addition, some people prefer not to indent a new para¬
graph that immediately follows a table, an illustration
Paragraphs 251
Speech
In direct speech in novels and stories, each speaker’s
words begin as a new paragraph and are indented. But
here again, the paragraph is not indented if it comes
at the beginning of a separate section of the text.
19
Italics, boldface
type and
underlining
The man who uses italics is like the man who raises his
voice in conversation and talks loudly in order to make
himself heard.
Herbert Henry Asquith
Italics
Highlighting
Italics are one way of picking out a word or phrase in
a sentence:
Emphasis
Italic type is used to pick out a word or phrase to show
that it is being emphasized:
Contrast
Italic type is used to pick out elements of a sentence
that are being contrasted:
Scientific names
Species and genus names are written in italic:
Underlining
Boldface type
Like italics, boldface type (or bold type) can be use for
highlighting and emphasis:
Direct speech
'There are,' she said, 'a lot of changes to be made round here.'
'There are/ she saidf 'a lot of changes to be made round here.'
Correspondence
Addresses
No commas are required in addresses:
John Brown
5 Cedar Grove
Barn ton
ST5 6HU
Dates
There are now usually no commas in dates:
Emails
Emails written in an informal style may use punctu¬
ation different from that normally found even in infor¬
mal letters. For example, the salutation may be
followed by an exclamation mark or a colon:
Hi Norah!
Thanks for your email. . . .
John:
Thanks for your email. . . .
Titles
• Like newspaper headlines, the titles of essays and
reports are not punctuated with full stops. Any other
punctuation marks, such as question marks to indicate
questions, should be used as normal.
If typed or printed, titles are usually centred on the
page, in letters larger than the size of the text print,
Direct speech, correspondence 263
Section headings
• Section headings should be text-size, in boldface type
if printed and underlined if handwritten. If there are
many sections in the essay or report (and especially if
there are subsections as well), it may be best to number
the sections.
Section and subsection headings begin at the left-
hand margin. A heading is usually placed on a separate
line and followed by a blank line:
3. International Aid
.
3 International Aid. Much was expected of international aid
but much that has been funded by it has been less than a total
success... .
3. International Aid
32
Paragraphs
The first paragraph after a title or a heading that stands
on a separate line is not indented, but all following
paragraphs are. If all paragraphs are preceded by a
blank line, none of them should be indented.
,
Footnotes references
As a reader, I dislike footnotes. If in mid-page I shift
my attention to the foot of the page, I seldom find the
result worth the interruption. If I do not, I wonder but
never know what I have missed.
Geoffrey Vickers, Freedom in a Rocking Boat
end of the essay or report (in which case they are called
endnotes). The latter is much the easier way of dealing
with them unless you are using a word-processor that
can handle footnotes automatically.
Footnotes are nowadays indicated by superscript
numbers or, if that is not possible, numbers in square
brackets:
or:
Quotations
Short quotations integrated into a sentence should be
marked off by quotation marks:
Adjective
An adjective is a word that describes something:
o big dog
a green cor
Adverb
An adverb is a word that adds information about the
action of a verb:
Apposition
Two nouns or noun phrases are said to be in appo¬
sition when they denote the same person or thing and
have the same function in the sentence:
,
My brother Philip lives in Canberra the capital of Australia.
Technical terms 273
Article
The articles are the words a, an and the.
Clause
A clause is a sentence that forms part of a larger
sentence. There are two types of clause: main clauses
and subordinate clauses. A main clause is the chief
clause of a sentence:
Anne jumped and the dog barked when the phone rang.
Complement
A complement is a word or phrase that says something
about the subject or the object in a sentence:
Conjunction
A conjunction is a word that links clauses:
Infinitive
An infinitive is the form of a verb that goes with the
word ‘to’:
Noun
A noun is a word that names a person or thing:
Object
The object of a verb is the person or thing that receives
the action of the verb:
Participle
A participle is a form of a verb that ends in -ing, -ed,
-en, etc:
Phrase
A phrase is a group of two or more words that have
the same function in a sentence as a single word.
Compare:
Predicate
The predicate is everything in a clause except the
subject:
Preposition
A preposition is a word or phrase that shows the
relationship between a noun or noun phrase and the
rest of the sentence:
276 Technical terms
Pronoun
A pronoun is a word such as he, she, I, we, etc.
Question
A direct question is a question in the form in which it
is actually spoken:
Relative clause
A defining relative clause picks out a particular person
or thing:
The lyrics of the song, which she wrote five years agor are
based on an experience she had at school.
Technical terms 277
Sentence
A simple sentence is a group of words in which there
is (usually) a subject and a verb:
Verb
A verb is a word that describes an action:
DAVIDSON, GEORGE W.
HOW TO PUNCTUATE
LOOSCAN
06/07
HLOOW ^iri &ULideA Ae/iieA \pnonideA
■e, uiccirict and eaAg'to-^oddoun guidance
on Apecif^ic aApech us allien EngdtAk. pkelke/t gou.
need to l/iUAk tip gou/i aIMa oti gel to gulp a m-itk
Aometking f^o/t ike lime, IkeAe Lnnad lalode &uldeA
uj-idd kedp gou pid Ike heAt unau io geigoun. meAAage
ac/toAA cdeandg and e^ectiu-edg.
■MMM
Reference/Language/Linguistics
U.K. £6.99 CAN. $14.00
$ 14.00
.