PROCEDURE

FOR OBTAINING LICENCE BY

AN
ASSOCIATION
NOT FOR PROFIT OBJECTS
UNDER SECTION 42 OF THE
COMPANIES ACT, 2017

&

ITS INCORPORATION
AS A COMPANY
LIMITED BY GUARANTEE

Page 1 of 38
A not-for-profit objects association (commonly known as a section 42 company) may be registered as a
company under the provisions of the Companies Act, 2017 (the ‘Act’).

Any such association is required to obtain licence under Section 42 of the Act read with Associations with
Charitable & Not for Profit Objects Regulations, 2018 (the ‘Regulations’) from the Securities and
Exchange Commission of Pakistan (the ‘Commission’), prior to its registration as a company limited by
guarantee.

The procedure for obtaining licence and subsequent incorporation of such association as a company is
provided hereinafter.

Page 2 of 38
 STEP-WISE PROCEDURE / CHECKLIST FOR GRANT OF LICENCE AND
INCORPORATION UNDER SECTION 42 OF THE COMPANIES ACT, 2017

Step 1: Availability of Name

A. Physical submission of application for Name Availability

1. Download and fill the Inc-Form-1. https://www.secp.gov.pk/company-

formation/formsapplications-schedule-of-filling-of-returns/applications/

2. Submit the Inc-Form-1 with the registrar at Business Centre, M-Floor, NICL Building, 63-
Jinnah Avenue, Islamabad

The registrar, if satisfied shall issue name availability letter and reserve the name for a period of
sixty days from the date of issuance of the name availability letter.

OR

B. Online submission of application for Name availability

File online company name reservation application through eService Portal. Create user ID by
login to eServices at https://eservices.secp.gov.pk/eServices/. Fill-in application form for name
reservation, submit the process and pay the requisite fee.

Step 2: Application for grant of licence

1. Promoters or members of an association desirous of obtaining a licence under section 42 may

file the application physically through duly authorized representative with the subject:

“Application for Grant of Licence under section 42 to M/s „……… ………<Association

Foundation>‟ (Proposed)”

2. The application must be addressed to:

The Director/Head of Department

Licensing Department
Securities and Exchange Commission of Pakistan
63-Jinnah Avenue
NIC Building, Blue Area
Islamabad

3. Following documents in terms of the Associations with Charitable and Not for Profit Objects
Regulations, 2018 must be submitted for grant of license:

i. Application for grant of license on the prescribed NFP Form 1 attached with the
Regulations along with the covering letter addressed to the Director Licensing Department;

ii. Resume of all promoters/proposed directors/CEO according to APPENDIX-A TO NFP

FORM-1;

iii. An affidavit / undertaking from each promoter to the effect that he has sufficient skills,
expertise and resources for the attainment of objects of the proposed association. Moreover,

Page 3 of 38
 the said undertaking should indicate that the promoter shall contribute a reasonable amount
(e.g. Rs.200,000/-) as start-up donation having regard to the circumstances of the case. The
amount shall be deposited in the company’s account within a period of six months of the
date of its incorporation which shall not be refundable to the promoters, directly or
indirectly through any means, affidavit affirming correctness of contents of the application,
affirming that promoters are not defaulters of loans etc, duly attested by an Oath
Commissioner. as per APPENDIX-B TO NFP FORM 1;

iv. Letter of Authority on stamp paper of appropriate value made by all the promoters in
favour of a person to present the application before the Commission on their behalf, and to
make other amendments, additions, corrections etc. in the documents and also to collect the
licence from the Commission and duly attested by Notary Public as APPENDIX-C TO
NFP FORM 1;

v. Original paid bank Challan of Rs.25,000/- as licensing fee in the designated bank branches;

vi. Copy of name availability letter (as obtained from the Commission’s Business Center);

vii. Draft Memorandum and Articles of the proposed association (Format provided in Table F
to the Companies Act, 2017 and specimen also attached with these guidelines);

viii. Copies of Computerized National Identity Cards (CNICs) of all Pakistani

promoters/proposed directors/CEO and in case of foreigners, copy(ies) of their passport(s)

4. The Commission on being satisfied, after such enquiry and obtaining such further information,
as it may consider necessary, that it shall be in the public interest so to do, may grant the licence
applied for, subject to such conditions as it may deem fit to impose.

Step 3: INCORPORATION OF ASSOCIATION AS A COMPANY

After grant of license the proposed association shall submit, within 60 days, either through
physical application or through online (eService Portal) following documents with the
Commission’s Business Center for incorporation of the Company:

i. Application form / Inc. form-II

ii. Approved copies of Memorandum & Articles of Association.
iii. C.N.I.C/passports copies of Promoters and witnesses.
iv. A copy of licence issued by SECP.
v. Copies of NTN certificates of directors in term of section 153 of the Companies Act,
2017
vi. Special Power of Attorney on Stamp paper duly notarized.
vii. Copy of Name Availability Letter issued by SEC.

Page 4 of 38
 viii. Paid Challan of necessary registration and filing fee Rs.50500/- (offline) and in case of
online Rs.25250.

DISCLAIMER

The aforesaid procedure has been provided with the intention to create awareness about licensing of
an association not for profit objects. However, the procedure does not tell everything and the opinions
or legal interpretations referred therein are circumstantial and may vary under different situations. If
the reader is in doubt or dealing with any specific condition, it is recommended to refer to the
Companies Act, 2017 and allied laws or consult an adviser for seeking professional advice.

Important

There must be at least 3 subscribers/ members/promoters of the company, preferably graduate and
must have sufficient skills, expertise and financial resources for attainment of object(s) of the proposed
company.

Each promoter shall contribute a reasonable amount as start-up donation having regard to objects of the
association.

All conditions of licence shall be mentioned in the Memorandum of Association of the company.

Specimen of the standardized Memorandum & Articles of Association (for Associations to be licensed
under section 42 of the Companies Act, 2017) has been provided in these guidelines. The promoters may
adopt the standardized object clause(s) according to their requirements/activities viz-a-viz profile,
qualification and experience of the promoters/directors/CEO in the relevant field. However, the
Memorandum and Articles of Association of the proposed Association will be examined in light of the
Companies Act 2017 and the regulations made thereunder i.e. the Associations with Charitable and Not
for Profit Objects, Regulations 2018.

License once granted by the Commission under section 42 of the Act shall be perpetual unless
revoked by the Commission.

Page 5 of 38
 Inc. Form-I

COMPANIES (INCORPORATION) REGULATIONS, 2017

[See Section 10 of the Act and Regulation 3]
APPLICATION FOR RESERVATION OF NAME

(To be completed by applicant in block letters.)

1. Fee Payment 1.1 Challan No
Details

1.2 Challan Amount

(Rs.)

2. Propose three options for name Option 1

reservation in the order of priority.
(mandatory in case of combined Option 2
application. Fee will be charged
for one name only instead of three
names.)
Option 3

(Please enter the name without kind of company e.g. (Pvt.) Limited, Limited etc.).
(Maximum 70 characters)

(As required under proviso (i) to sub-section (1) of section 26 of the Act, the proposed
name shall always commensurate with the principal line of business of the company as
mentioned in memorandum of association)
3. Kind of proposed company

a. Private Limited Company

b. Single Member Company
c. Public Limited Company
d. Association Not for-profit under section 42 of the Companies Act, 2017
e. Other (Please specify)

4. Principal line of business for proposed

company (Brief object as per clause 3 (i) of the
Memorandum may be mentioned)

5. Meaning / Significance of proposed name

(describe relevancy of proposed name with
company’s principal line of business)

6. If any company or entity exists with identical

or similar name, please mention your
relationship with such company or entity
along with board resolution/ NOC showing no
objection on registration of a company with
similar name.

Page 6 of 38
7. Declaration I do hereby solemnly and sincerely
declare that the information provided in
the form is true and correct and nothing
is concealed and that the proposed name,
if reserved, shall be used only for the
purpose of registration of company

8. Name of Proposed Subscriber/Authorized

Intermediary

9. Signatures

Registration No of Authorized Intermediary, if

10.
applicable

11. N.I.C No. where the applicant is proposed

subscriber
(Passport No. in case of foreign national)
12. Contact details of the applicant, i.e. Address:
address, email and cell No. etc.

Email:
Cell No.

Day Month Year

13. Date

Page 7 of 38
 Inc. Form-II
COMPANIES (INCORPORATION) REGULATIONS, 2017
[See Section 16 of the Act and Regulation 5]
APPLICATION FOR COMPANY INCORPORATION
PART-I
(To be completed by the applicant in block letters)
1.1 Name of the Company

1.2 Fee Payment 1.2.1 Challan No

Details
1.2.2 Challan Amount
(Rs.)
PART-II
Section – A - Company information
2.1* Correspondence Address

City District Province

Telephone Email
Number Address
Mobile Number

*Information regarding Correspondence address is to be provided only if the company does not
have a place as its registered office at the time of Incorporation of company.
2.2 Registered office Address, if
any

City District Province

Telephone Website(if
Number any)
Mobile Number Email Address

2.3 Principal line of

business (Brief objects
as per clause 3 (i) of the
Memorandum may be
mentioned)
Section – B – Capital Structure
Class/ Kind Number of Total Amount
Face Value
shares
2.4 Authorized Capital

2.5 Paid Up Capital

Page 8 of 38
Section – C – Special business information*
(Applicable in case of Banking Company, Non-banking Finance Company, Insurance company,
Modaraba management company, Stock Brokerage business, forex, managing agency, business
of providing the services of security guards and any other business restricted under any other law
or as may be notified by the Commission)
2.6 Nature of business in case of
specialized business requiring
license / permission / approval
(please specify and also attach
NOC / approval of the relevant
authority)
*(Additional documents will be required by the registrar)
Section – D – Company subscribers, directors, chief executive officer, and in case of single
member company, nominee
2.7 State Number of directors fixed by subscribers:
[Please note that as per law a company must have minimum director as follows:]
Kind of Company Minimum number of No. of proposed
directors required by directors
law
Single Member Company 01
Private Limited Company 02
Public Limited Company 03
2.8 Details of subscribers, directors and chief executive officer *
Name Father’ NIC/NICO ** Nationality Residentia NTN (in Designat

No of shares subscribed (for

and s P Incorpor (with l address/ case of ion
surna / (in case of ation/ former registered director (Directo
me Pakistani Registra nationality office , where r/

****Signatures
***Occupation

Husban

subscriber)
(prese national) tion and address or applica Subscrib
d’s
nt or Number nationality principal ble) er/ CEO)
Name
and Passport of the office (in Please
in full
forme No(in case origin, if case of a specify
r) in of different) subscriber
full foreigner) other than
a natural
person)

* Add details as applicable

** Applicable on subscribers other than natural persons
***Please also mention names of other companies where directorship is held.
**** Signature of subscribers and consent to act as director or chief executive as the case may
be. In case of online submission, the document will be signed electronically.

2.9 Details of Nominee (only in case of single member company - Nominee shall not be a
person other than relatives of the member- namely, a spouse, father, mother, brother, sister and
son or daughter)
Name of Nominee

NIC of Nominee

Residential address of Nominee

Page 9 of 38
Telephone number of Nominee

Email address of Nominee

Relationship of Nominee with

subscriber

Signature of Nominee

Section – E- If the company limited by shares intends to adopt tables contained in First
Schedule to the Act, tick the relevant table.

Table A- Part I (Articles of association of company limited by shares)

Table A- Part-II (Articles of association of single member company limited by shares)

Section – F- The company limited by shares in case it has not adopted articles of association
contained in First Schedule to the Act , company limited by guarantee and unlimited
company shall attach the articles of association.

PART-III
Declaration under section 16
3.1 Declarant Name

3.2 Declarant Profession / □ Authorized Intermediary

Designation □ a person named in the articles as Director of
(Please check relevant the proposed company
box)

3.3 Declaration I do hereby solemnly and sincerely declare that:

a) I have been authorized as declarant by the subscribers;

b) all the requirements of the Companies Act, 2017, and the
regulations made there under in respect of matters
precedent to the registration of the said Company and
incidental thereto have been complied with
c) I make this solemn declaration conscientiously believing
the same to be true.

3.4 Declarant Signature

3.5 Registration No of
authorized intermediary, if
applicable

Day Month Year

3.6 Date

Page 10 of 38
 Enclosures:

(i) Original paid bank challan evidencing payment of fee;

(ii) Memorandum of Association;
(iii) Articles of Association, where applicable;
(iv) Copies of valid NIC/NICOP of the subscribers/directors/chief executive officer or copy of
Passport in case of a foreigner;
(v) Copy of valid NIC/NICOP of Nominee only in case of single member company or copy of
Passport in case of a foreigner;
(vi) Copy of valid NIC of witness in case of physical filing;
(vii) NOC/Letter of Intent/ License (if any) of the relevant regulatory authority in case of
specialized business;
(viii) Authority letter for filing of documents for the proposed company as per requirement of
clause (vi) of sub-regulation (2) of regulation 5;
(ix) Copy of valid NIC/Passport of person duly authorized by the Board of directors of a body
corporate which is a subscriber along with copy of Board resolution and attendance sheet.
In case of a subscriber which is a limited liability partnership, copy of valid NIC/ Passport
of designated partner empowered to act as such, along with copy of instrument empowering
him;

(x) In case the subscriber is a foreign company or a foreign body corporate, the profile of the
company, detail of its directors, their nationality and country of origin, certified copy of its
charter, statute or memorandum and articles etc.

(xi) In case of foreign subscriber/ officer, an undertaking on stamp paper of requisite value duly
signed, notarized and witnessed to the effect that in case name of subscriber/officer is not
security cleared by MoI, the subscriber/officer and the company, shall take immediate steps
for replacement and shall transfer shares if any, held by the subscriber.

Witness to above signatures: (For the documents submitted in physical form)

Signatures
Full Name (in Block Letters)
Father‘s/ Husband‘s name
Nationality
CNIC No.
Usual residential address

Page 11 of 38
 [NFP Form 1
THE COMPANIES ACT, 2017
ASSOCIATIONS WITH CHARITABLE AND NOT FOR PROFIT OBJECTS
REGULATIONS, 2018
[See Regulation 4]

APPLICATION FOR GRANT OF LICENSE UNDER SECTION 42 OF THE ACT

PART-I

(To be completed by the applicant in block letters.)

1. Fee Payment Details 1.1 Challan No 1.2 Challan Amount (Rs.)

PART-II
2.1 Proposed Name of the association

Name
2.2 Whether the association is already registered - Yes No

If yes, state the following:

i. Name of existing registered
entity
ii. Entity registered as State whether society, trust, etc.
iii. Registration authority
a. Take over by proposed company
Status of existing entity
iv. after incorporation of b. Closure of existing entity
proposed company

2.3 Particulars of promoters/proposed directors/proposed CEO:

Page 12 of 38
 i.
i.

3.
2.
1.

ii.
2.4
Name and surname (present and former) in

S#

i.
full

Father’s Name in full

(if any

In cash
In cash

In kind
ii. In kind
CNIC/NICOP (in case of Pakistani national)

Donations
or Passport No (in case of foreigner)

up (mandatory)
and
Foreign (if any)*
*Incorporation/ Registration Number

Funds/donations

Grants
Nationality (with former nationality and
nationality of the origin, if different)

Donations and grant – Local

Members’ donations — Start-

Occupation
**applicable in case of nominee director
Residential address/ registered office address
(in case of a subscriber other than a natural
person)

Name of donor
* Applicable to subscribers other than natural persons

Details of donation by promoters and other persons:

NTN (in case of director, where applicable)

Designation (Director/ Subscriber/ CEO)

Please specify
CNIC

of donor
(in case of

Nature of directorship (appointed, nominee/

foreign national)
No./passport No.

independent/ other)

Name of entity nominating the director**

No of shares subscribed, only in case of

company having share capital
Amount

(for promoter)

Page 13 of 38
ii
iii

Note: minimum required start-up donation shall be in the form of cash only to be
deposited through proper banking channel
*Attach letters of consent/letters of intent/letters of commitment in support of above
statement

2.5 Declaration by the applicant

I do hereby solemnly and sincerely declare that:
d) I have been authorized as declarant by the promoters;
e) all the requirements of the Companies Act, 2017, and
Associations With Charitable and Not For Profit Objects
Regulations, 2018 have been complied with;
f) I make this solemn declaration conscientiously believing
the same to be true.
PART-III
3.1 Signature

3.2 Name of Authorized Promoter/

Authorized Intermediary

3.3 Registration No of Authorized Intermediary, if applicable

3.4 Contact details of the applicant, i.e. Address:

address, email and cell No. etc.

Email:
Cell No.

Day Month Year

3.5 Date

Enclosures:
1. copy of national identity card (NIC)/ NICOP/valid passport (in case of foreigner) of each
promoter, proposed directors and proposed chief executive officer;

Page 14 of 38
2. curriculum vitae of each promoter, proposed directors and proposed chief executive
officer as per Appendix-A to NFP Form 1 ;
3. an affidavit by each promoter, proposed directors and proposed chief executive officer as
per Appendix-B to NFP Form 1;
4. a copy of the draft memorandum and articles of association as per Table F of the First
Schedule to the Act;
5. a letter of authority as per Appendix-C to NFP Form 1 by all the promoters in favor of
either one of them or an authorized intermediary to present the application before the
Commission on their behalf, and to make other amendments, additions, corrections etc.,
in the documents and also to collect license;
6. copy of availability of name letter issued by the Commission’s Business Center
indicating that the proposed name is available;
7. original paid bank challan as evidence of payment of fee specified in seventh schedule of
the Act;
8. If the association is already registered under any other law for the time being in force, the
following shall also be annexed with the application:
(i) a copy of the audited balance sheet, income and expenditure account and the annual
report on the working of the association for the financial year immediately preceding the
date of the application;
(ii) copy of certificate of registration or any document evidencing registration under any
other law, duly certified by relevant authority ;
(iii) resolution of all existing members for the proposed change of status along with names of
proposed members of the section 42 company being formed;
(iv) list of members of the association, duly certified by relevant authority;
(v) latest copy of its constitution or charter or statute, duly certified by relevant authority;
(vi) list of all pending disputes among the members and pending court cases filed by or
against the association with brief description thereof, if any.

Page 15 of 38
 APPENDIX-A TO NFP FORM 1
THE COMPANIES ACT, 2017
ASSOCIATIONS WITH CHARITABLE AND NOT FOR PROFIT OBJECTS
REGULATIONS, 2018
[Regulations 4, and 10]
Information to be provided by promoters, proposed directors/directors, proposed chief executive
officer/chief executive officer of the Company

1 Profile

Name in Full including former

1.1 name:

1.2 Father’s Name

1.3 Nationality

NIC No/Passport No(in case

1.4 of foreign national)

1.5 Contact details:

1.5.1 Residential Address

1.5.2 Business Address

1.5.3 Telephone Number

1.5.4 Mobile Number

1.5.5 Fax Number

1.5.6 Email address

1.6 Academic and Professional

Qualifications

1.7 Status Promoter

Director Chief Executive Officer

2 Experience Detail:

S# Name of Designation Work responsibilities related From (period To

to objects of proposed latest to old)
organization
company (mention reference
of clause number of draft
MoA)

Note: If needed, separate extra sheets can be used for each item

Page 16 of 38
 APPENDIX-B TO NFP FORM 1
THE COMPANIES ACT, 2017

ASSOCIATIONS WITH CHARITABLE AND NOT FOR PROFIT OBJECTS

REGULATIONS, 2018
[Regulations 4, and 10]

AFFIDAVIT / UNDERTAKING
I, Mr./Miss./Mrs. (name of promoter/member/proposed director/director/proposed chief executive
officer/chief executive officer) son/daughter/wife of (father/husband name), resident of _____________
and holding NIC/Passport No_______, do hereby state on solemn affirmation as under that I:-
(a) am eligible to act as (promoter/member/director/chief executive officer) of M/s.____________
(proposed) according to fit and proper criteria specified in the Regulations;
(b) have sufficient skills, expertise and resources for the attainment of object of the
association/company;
(c) shall contribute a reasonable amount but not less than Rs.200,000/- as startup donation to the
association/company. The same shall be deposited in the company’s account within a period of
six months of its incorporation which shall be used for the attainment of its object(s) and shall not
be refundable to the promoters, directly or indirectly;
(d) shall ensure that the funds raised shall be spent for objects of the association/company and for
other ancillary purposes;
(e) am fully aware of the affairs of the association/company; and
(f) am fully aware of the contents of application for grant of license under these Regulations and
whatsoever stated in the application and accompanied documents is true and correct and nothing
has been concealed in the application.

Deponent
Signature:________________________
Dated:___________________________ Attested by an
Oath
Commissioner
Witness to the above: under his seal
Signature:________________________
Name:___________________________
NIC:___________________________
Address:_________________________
________________________________
[To be filed on stamp paper of requisite value duly verified by an Oath Commissioner]

Page 17 of 38
 APPENDIX-C TO NFP FORM 1
THE COMPANIES ACT, 2017
ASSOCIATIONS WITH CHARITABLE AND NOT FOR PROFIT OBJECTS
REGULATIONS, 2018
[Regulation 4]

LETTER OF AUTHORITY

We, the undersigned promoters of the association M/S

<………………………………………………………………….>, do hereby authorize
<…………………………………………….> one of the promoters of the association; or
<…………………………………………….> a registered intermediary;
whose specimen signature is appended herein below to present us before the Securities and
Exchange Commission of Pakistan to submit application/ documents for grant of license under
section 42 of the Companies Act, 2017, and to make necessary amendments required by the
SECP, to collect license, and to sign and give necessary explanation on our behalf in relation to
the above and the allied matters.
Name Signature
Promoter-1

Promoter-2

Promoter-3

Note: If the promoter is a subscriber other than a natural person, Board resolution authorizing the
person/intermediary to be annexed.
Witness

________________________
Name and signature of authorized
promoter/registered intermediary

Seal and
signature of
Notary Public

Page 18 of 38
 A company set up under Section 42 of the Companies Act, 2017

MEMORANDUM OF ASSOCIATION
OF
XYZ ASSOCIATION / FOUNDATION

I. The name of the Company is “XYZ ASSOCIATION / FOUNDATION”.

II. The Registered Office of the Company will be situated in Islamabad Capital Territory / the
Province of -------------------

III. The object (s) for which the Company is established is/are as follows:

A) General - Charitable/Philanthropic activities –

1) To distribute free ration, food and clothes to the poor, needy, destitute and persons suffering from
catastrophes, natural calamities/tragedies, accidents etc., irrespective of cast and creed and
religion.

2) To establish, maintain, run, manage and administer programmes providing relief and financial
help (other than loan) to the poor, needy and the destitute, for alleviation of their standard of life.

B) Health related Services/activities:-

1) To aid, assist, set up, maintain, administer and run hospitals, nursing homes, mother and child
care centres, clinics, dispensaries, immunization and vaccination centres and places of medical
aid, convalescent homes, family planning centres, X-ray clinics, radio therapy centres,
pathological and clinical laboratories, blood banks, eye banks or other centres connected with
the care of the human body, both in urban and rural areas subject to approval/permission, NOC,
if any, from relevant authorities/government departments, etc.

2) To provide free or at subsidized rates medicines, laboratory tests facilities or assistive devices to
the poor, needy, crippled or disabled persons or to provide financial help to them (other than
loan) for their laboratory tests, medicines or assistive devices etc., irrespective of cast creed and
religion.

C) Education:-
1) To establish, manage, maintain, own, administer, promote and subsidize educational institutions,
computer literacy centres, schools, colleges, institutions for study and research, centres of
learning, reading rooms, and other institutions for basic education, adult literacy, advanced
studies and other educational fora with the permission of competent authority but not to act as a
degree awarding institute.

2) To provide free or at subsidized rates, books and stationary items to the students of poor families
irrespective of cast creed and religion.

Page 19 of 38
 3) To provide scholarships to students and grant aid including supply of books, stipends, medals,
prizes, grants, awards, medicines, educational career support, bursaries and other incentives for
purposes of advancement of knowledge, education and literacy.

D) Special Education activities:-

To establish, own, maintain, erect, construct, furnish, equip, promote, organize, manage and run
institutions for special education and to provide grants and facilities for education and training to
the persons who are mute, deaf, dumb or blind, crippled or otherwise physically or mentally
handicapped and to provide books, proper medical attendance, nursing, food, medicine, drugs and
special appliances of educational, surgical, or other nature.

E) Vocational training/Institute
1) To establish promote, run, manage and maintain vocational educational and training and skills
development institute in order to reduce unemployment, raise income, and improve the standard
of living and enabling the unemployed people to get quality jobs and to earn their livings through
such hands-on career development skills.

2) To work for employable skills development and capability enhancement of the youth for
improving their quality of life, including developing, building and enhancing their skills to attain
self-sufficiency.

F) Research related activities:-

To undertake steps for promotion of research and to make available key knowledge tools such as
a well-equipped library; database and electronic connectivity, a website for research publications
and interaction; to organize and set up a think tank; and to enable discussion/dialogue for
promoting quality research.

G) Islamic Religious activities:-

To promote the real values of Islam and in view thereof to initiate research, analytical study,
seminars, talks and discussions and to promote public awareness, education and understanding of
Islamic ideology, economic system and philosophy and to encourage research scholars,
specialists, experts, writers, speakers, thinkers for free intellectual interaction and to develop
consensus and understanding in vital Islamic issues, but not to act as or establish, run or
manage Deeni Madrassa without prior permission/NOC from relevant Government
departments.

H) Women Empowerment:-

Page 20 of 38
 To work for the cause of women empowerment that helps in boosting the status of women
through literacy, education, training and awareness; to strive for eradication of all forms of
exploitation and discrimination against women.

I) Social Infrastructure and Human Resource Development :-

To work for development of human resources, promotion of social and economic well being of
the masses, improvement of social status, social mobilization for prosperous society, and
elimination of gender discrimination particularly in the rural areas of Pakistan.

J) Arts, Sciences and Literature activities:-

To promote and foster study in arts, sciences, literature and to give literary, arts and sciences
awards, scholarships and prizes for its encouragement.

K) Culture and heritage activities:-

To undertake, aid, support, assist, promote, manage, research and encourage projects or
programmes concerned or dealing with the restoration, conservation, revitalization, preservation
and reuse of architectural structures, buildings, forts, palaces, mausoleums, monuments, mosques,
places of historical or cultural significance, archaeological sites, town squares, markets, gardens
and parks in Pakistan.

L) Environment Protection:
To work for the protection, conservation, rehabilitation and improvement of the environment, in
particular climate change mitigation, education, international understanding and development
cooperation; to work for the prevention and control of every kind of pollution; to create
awareness about environmental risks and concerns in the country and the benefits associated with
the developmental projects addressing environmental challenges and to provide assistance to
individuals, local groups, in understanding environmental issues; to raise awareness and educate
the public in particular through seminars, workshops, campaigns.

M) Sports related activities:-

To promote and develop centres for sports and sporting activities and encourage talent thereto and
through them endeavour to bring about national integration and provide fields, grounds and other
facilities and amenities including coaching and training facilities in developed and developing
areas of the country and to promote and organize activities such as, trekking, mountaineering,
hunting, archery, camping, fishing, rock climbing and other outdoor sports, subject to
approval/permission/NOC from relevant authorities/government departments, Pakistan Sports
Board etc., if required.

IV. In order to achieve its object, the company shall exercise the following powers:

Page 21 of 38
(1) To appeal, solicit or accept contributions, donations, grants and gifts, in cash or in
kind, from lawful sources and to apply the same or income thereof for the objects of the
company.

(2) To open and operate bank accounts in the name of the company and to draw, make,
accept, endorse, execute and issue promissory notes, bills, cheques and other
instruments.

(3) To acquire, alter, improve, charge, take on lease, exchange, hire, sell, let or otherwise
dispose of any movable or immovable property and any rights and privileges
whatsoever for any of the objects or purposes specified herein above. Provided that
the company shall not undertake the business of real estate or housing schemes.

(4) To borrow or raise money, with or without security, required for the purposes of
the company upon such terms and in such manner as may be determined by
the company for the promotion of its objects.

(5) To mortgage the assets of the company and / or render guarantee for the
performance of any contract made, discharge of any obligation incurred or
repayment of any moneys borrowed by the company.

(6) To purchase, sell, exchange, take on lease, hire or otherwise acquire lands,
construct, maintain or alter any building and any other moveable or immovable
properties or any right or privileges necessary or convenient for the use and purposes of
the company.

(7) To nominate delegates and advisors to represent the company at conferences,

government bodies and other gatherings.

(8) To co-operate with other charitable trusts, societies, associations, institutions or

companies formed for all or any of these objects and statutory authorities operating for
similar purposes and to exchange information and advice with them.

(9) To pay out of the funds of the company the costs, charges and expenses of and
incidental to the formation and registration of the company.

(10) To invest the surplus moneys of the company not immediately required, in such a manner
as may from time to time be determined by the company.

(11) To create, establish, administer and manage funds including endowment fund
conducive for the promotion of the objects of the company.

(12) To enter into agreements, contracts and arrangements with organizations,

institutions, bodies and individuals for the purpose of carrying out the functions and
activities of the company.

(13) To take such actions as are considered necessary to raise the status or to promote

Page 22 of 38
 the efficiency of the company.

(14) To conduct, hold and arrange symposia, seminars, conferences, lectures, workshops
and dialogue and to print, publish and prepare journals, magazines, books,
circulars, reports, catalogues and other works relating to any of the objects of or to
the work done by the company, subject to the permission, if required of the relevant
authorities.

(15) To do all other such lawful acts and things as are incidental or conducive to the
attainment of the above objects or any one of them.

V. The company shall achieve the above said objects subject to the conditions specified in
Associations with Charitable and Not for Profit Objects Regulations, 2018 and any additional
condition mentioned in the license.

VI. The territories to which the object of the company shall extend are declared to include whole of
Pakistan.

VII. The liability of the members is limited.

VIII. Every member of the company undertakes that he shall contribute to the assets of the company in
the event of its being wound up while he is a member or within one year afterwards, for payment
of the debts or liabilities of the company contracted before he ceases to be a member and the
costs, charges and expenses of winding up and for adjustment of the rights of the contributories
among themselves an amount of rupees_________ but not less than one hundred thousand rupees
or such other amount as may be notified by the Commission.

IX. In the case of winding up or dissolution of the company, any surplus assets or property, after the
satisfaction of all debts and liabilities, shall not be paid or disbursed among the members, but
shall be given or transferred to some other company established under section 42 of the
Companies Act, 2017, preferably having similar or identical objects to those of the company and
with the approval required under the relevant provisions of the Income Tax Ordinance, 2001 and
under intimation to the Securities and Exchange Commission of Pakistan.

Page 23 of 38
 We, the several, persons whose names and addresses are subscribed below are desirous of being
formed into a company in pursuance of this memorandum of association.

S. Name and NIC No. Father's/ Nationalit Occupation Usual residential

No. surname (present (in case Husband's y (ies) with address in full or
& former) in full of Name in any the

Signatures
(in Block Letters) foreigner, full former registered/princip
Passport Nationalit al office address
No) y for a subscriber
other than natural
person
1

2
3

Dated the ____ day of ______, 20__

Witness to above signatures: (For the documents submitted in physical form)
Signature
Full Name (in Block Letters)
Father’s/ Husband’s name
Nationality
Occupation
NIC No.
Usual residential address

Page 24 of 38
 [A company set up under Section 42 of the Companies Act, 2017]

ARTICLES OF ASSOCIATION
FOUNDATION

1. In these Articles, unless the context or the subject matter otherwise requires:
(a) “the company” means “Foundation”.
(b) “the office” means the registered office for the time being of the company.
(c) “the directors” mean the directors for the time being of the company.
(d) “the seal” means the common seal or official seal of the company as the case may be.
(e) “the Act” means the Companies Act, 2017.
(f) “the Commission” means the Securities and Exchange Commission of Pakistan.
(g) “the registrar” means the registrar of companies as defined in the Companies Act, 2017.
(h) “the register” means the register of the members to be kept in pursuant to section 119 of the
Act.
(i) “chief executive” means the chief executive of the company.
(j) “secretary” means the company secretary of the company.
(k) “memorandum” means the memorandum of association of the company.
(l) “person” includes an individual, company, corporation and body corporate.
(m) “articles” means the articles of association of the company.
(n) “board” means the board of directors of the company.
(o) “year” used in the context of financial matters shall mean financial year of the company.
(p) Expressions referring to writing shall be construed as including references to typewriting,
printing, lithography, photography and other modes of representing or reproducing words in
visible form.
(q) Words importing the singular number include the plural number and vice versa and words
importing the masculine gender include the feminine gender.
(r) Unless the context otherwise requires words or expressions contained in these Articles shall
be of the same meaning as in the Act or any statutory modification thereof in force at the
date at which these Articles become binding on the company.

MEMBERSHIP
2. The number of members with which the company proposes to be registered is _____ (---), but the
minimum number of members shall not be, at any time, less than three (3). However, the directors
may, from time to time, whenever the company or the business of the company requires, increase
the number of members.
3. The company in general meeting may from time to time lay down the qualifications and conditions
subject to which any person or class of persons shall be admitted to membership of the company.
4. The rights and privileges of a member shall not be transferable and shall cease on his death or

Page 25 of 38
 otherwise ceasing to be a member.
5. The subscribers to the memorandum and such other persons as the directors shall admit to
membership shall be members of the company.
6. One person shall have the right to hold one membership.

ADMISSION TO MEMBERSHIP
7. The application for seeking membership of the company shall be required to be seconded by an
existing member whereupon the board of directors shall decide the matter of his admission as
member or otherwise within ninety days of making of such application. No minor or lunatic shall be
admitted as a member of the company.
8. Every person, upon applying for admission to membership, shall submit to the company an
undertaking on the stamp paper of appropriate value that:
(a) I have not been associated with any money laundering or terrorist financing activities
and neither have approved receipt of nor received such monies and likewise neither
have approved disbursement of nor disbursed such monies in any manner for
money laundering or terrorist financing purposes; and
(b) I have not been associated with any illegal banking business, deposit taking or financial
dealings or any other illegal activities.
9. The board shall subject to the Articles, accept or reject any application for admission to
membership. The board’s decision shall be final and it shall not be liable to give any reasons
thereof.

CESSATION / EXPULSION FROM MEMBERSHIP

10. A member renders himself liable to expulsion or suspension by the board if:
(a) he refuses or neglects to give effect to any decision of the board; or
(b) he infringes any of the regulations of the articles; or
(c) he is declared by a court of competent jurisdiction to have committed a fraud, or to be
bankrupt, or to be insane or otherwise incompetent; or
(d) he is held by the Committee of the company to have been guilty of any act discreditable
to a member of the company; or
(e) he is acting or is threatening to act in a manner prejudicial to the objects, interest
or functioning of the company or any other institute, body corporate, society,
association or institution in which the company has an interest.
11. The company in general meeting may, on an appeal of the aggrieved member and after giving an
opportunity of hearing, annul or modify the decision of the board with regard to expulsion of the
member by resolution supported by two-thirds majority. The person expelled shall be reinstated as a
member from the date of the resolution of the general meeting annulling the decision of the board.
12. Termination of membership shall occur automatically:
(a) in the event of the death of a member; and

Page 26 of 38
 (b) in the event a member fails to pay any amount due by him to the company within three (3)
months after such obligation has become due.

GENERAL MEETINGS AND PROCEEDINGS

ANNUAL GENERAL MEETING
13. A general meeting to be called annual general meeting, shall be held, in accordance with the
provisions of Section 132, within sixteen months (16) months from the date of incorporation of the
company and thereafter once at least in every calendar year within a period of four (4) months
following the close of its financial year as may be determined by the directors.

OTHER GENERAL MEETINGS

14. All other meetings of the members of the company other than an annual general meeting shall be
called “extraordinary general meetings”.

EXTRAORDINARY GENERAL MEETINGS

15. The directors may, whenever they think fit, call an extraordinary general meeting, and extraordinary
general meeting shall also be called on such requisition(s), as is provided by section 133 of the Act.

NOTICE OF GENERAL MEETINGS

16. Twenty-one (21) days’ notice at least (exclusive of the day on which the notice is served or deemed
to be served, but inclusive of the day for which notice is given) specifying the place, the day and the
hour of meeting and, in case of special business, the general nature of that business, shall be given
in the manner provided by the Act for the general meeting, to such persons as are, under the Act or
the Articles of the company, entitled to receive such notices from the company but the accidental
omission to give notice to or the non-receipt of notice by any member shall not invalidate the
proceedings at any general meeting.

SPECIAL BUSINESS
17. All business that is transacted at an extra ordinary general meeting and that is transacted at an
annual general meeting with the exception of the consideration of the financial statements and the
reports of the director and auditors, the election of directors, the appointment of and the fixing of
remuneration of the auditors shall be deemed special business.

QUORUM
18. No business shall be transacted at any general meeting unless a quorum of members representing
not less than two (2) members or twenty-five percent of the total number of members of the
company, whichever is greater, is present personally or through video-link at the time when the
meeting proceeds to business-
(a) in the case of company having share capital, unless the articles provide for a larger number,

Page 27 of 38
 two members present personally, or through video-link who represent not less than twenty-
five percent of the total voting power, either of their ownaccount or as proxies.

EFFECT OF QUORUM NOT BEING PRESENT

19. If within half an hour from the time appointed for the meeting a quorum is not present, the meeting,
if called upon the requisition of members, shall be dissolved and in any other case, it shall stand
adjourned to the same day in the next week at the same time and place and if at the adjourned
meeting a quorum is not present within half an hour from the time appointed for the meeting, the
members present in person or through video-link, being not less than two, shall be a quorum.

CHAIRMAN OF MEETING
20. The chairman of the board of directors, shall preside as chairman at every general meeting of the
company, but if he is not present within fifteen minutes after the time appointed for the meeting, or
is unwilling to act as chairman, any of the directors present may be elected to be the chairman and if
none of the directors present is willing to act as chairman, the members present shall choose one of
their number to be the chairman.

ADJOURNMENT
21. The chairman may, with the consent of any meeting at which a quorum is present (and shall if so
directed by the meeting), adjourn the meeting from time to time but no business shall be transacted
at any adjourned meeting other than the business left unfinished at the meeting from which the
adjournment took place. When a meeting is adjourned for fifteen (15) days or more, notice of the
adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid, it shall not
be necessary to give any notice of an adjournment or of the business to be transacted at an
adjourned meeting.

VOTING
22. At any general meeting a resolution put to the vote to the meeting shall be decided on a show of
hands and a declaration by the chairman that a resolution has been carried, or carried unanimously,
or by a particular majority, or lost, and an entry to that effect in the book of the proceedings of the
company shall be conclusive evidence of the fact, without proof of the number or proportion of the
votes recorded in favour of or against that resolution.

CASTING VOTE
23. In the case of an equality of votes, the chairman of the meeting shall have and exercise a second or
casting vote.

VOTES OF MEMBERS
24. (1) Votes may be given on any matter by the members either personally or through video-link

Page 28 of 38
 or by proxy or by means of postal ballot.
(2) At any general meeting, the company shall transact such businesses only through postal
ballot as may be notified by the Commission.

OBJECTION TO VOTE
25. No objection shall be raised to the qualification of any voter except at the meeting or adjourned
meeting at which the vote objected to is given and tendered, and every vote not disallowed at such
meeting shall be valid for all purposes. Any such objection made in due time shall be referred to the
chairman of the meeting, whose decision shall be final and conclusive.

MANAGEMENT AND ADMINISTRATION

26. There shall be, for the overall management of the company’s affairs, a board of directors, which
will be elected from amongst the members.
27. One term of the board of directors would be for three years.
28. No person shall be appointed as a director if he is ineligible to hold office of director of a company
under section 153 of the Act.
29. No member / person shall hold more than one office in the company, such as those of Chief
Executive / director or company secretary simultaneously.

FIRST DIRECTORS
30. The following subscribers of the memorandum of association shall be the first directors of the
company, so, however, that the number of directors shall not in any case be less than that specified
in section 154 and they shall hold office until the election of directors in the annual general meeting:

1. MS.
2. MS.
3. MR.

NUMBER OF DIRECTORS
31. The number of directors shall not be less than three (3). The directors of a company shall, subject to
section 154, fix the number of elected directors of the company not later than thirty-five days before
the convening of the general meeting at which directors are to be elected, and the number so fixed
shall not be changed except with the prior approval of a general meeting of the company such that
the minimum number of directors shall not be, at any time, less than three (3). A retiring director
shall be eligible for re-election.

PROCEDURE FOR ELECTION OF DIRECTORS

32. (i) The directors of the company shall be elected in accordance with provisions of sub-sections
(1) to (6) of section 159 of the Act.

Page 29 of 38
 (ii) If the number of persons who offer themselves to be elected is not more than the number of
directors fixed by the directors under sub-section (1) of section 159, all persons who offered
themselves shall be deemed to have been elected as directors.

CASUAL VACANCY AND ALTERNATE OR SUBSTITUTE DIRECTORS

33. (a) Any casual vacancy occurring among the directors may be filled up by the directors within
thirty days of the vacancy and the person so appointed shall hold office for the remainder of the
term of director in whose place he is appointed.
(b) An existing director may, with the approval of the board of directors, appoint an alternate
director to act for him during his absence from Pakistan of not less than ninety days. The alternate
director so appointed shall ipso facto vacate office if and when the director appointing him returns
to Pakistan.
(c) A person shall be eligible for appointment against casual vacancy or to act as alternate
director only if he is a member and is not already a director of the company.

REMOVAL OF DIRECTOR
34. The company may remove a director through a resolution passed in a general meeting of members
in accordance with section 163 of the Act.

CHAIRMAN OF THE BOARD

35. The directors may elect one of their members as the Chairman of the board. The Chairman of the
board shall preside at all meetings of the board but, if at any meeting the chairman is not present
within ten minutes after the time appointed for holding the same or is unwilling to act as chairman,
the directors present in person or through video-link may choose one of their member to be
chairman of the meeting.

DUTIES AND POWERS OF THE BOARD

36. The board shall conduct and manage all the business affairs of the company, exercise all the
powers, authorities and discretion of the company, obtain or oppose the application by others for all
concessions, grants, charters and legislative acts and authorization from any government or
authority, enter into such contracts and do all such other things as may be necessary for carrying on
the business of the company, except only such of them as under the statutes and Articles are
expressly directed to be exercised by general meetings and (without in any way prejudicing or
limiting the extent of such general powers) shall have the following special powers and duties:
(a) To present to the general meeting of the company any matters which the directors
feel are material to the company, its objects or interests or affecting the interests of
members and make suitable recommendations regarding such matters.
(b) To regulate, through articles, the admission of members.
(c) To appoint, remove or suspend the legal advisors, bankers, or other officers on such terms and

Page 30 of 38
 conditions as they shall think fit and as may be agreed upon.
(d) To determine the remuneration, terms and conditions and powers of such appointees and from
time to time, revoke such appointments and name another person of similar status to such
office except for the auditor in which case the relevant provisions of the Act shall be followed.
(e) To delegate, from time to time, to any such appointee all or any of the powers and authority of
the board and to reconstitute, restrict or vary such delegations.
(f) To appoint any qualified person as a first auditor(s) subject to provisions of the Act;
(g) To agree upon and pay any expenses in connection with the company’s objects and
undertakings and pay all the expenses incidental to the formation and regulation of the
company.
(h) To constitute from time to time committee(s) from among themselves or co-opt other persons
for the purpose and delegate to them such functions and powers as the board may deem fit to
carry out the objects of the company.
(i) Subject to the provisions of section 183 of the Act, the directors may exercise all the powers of
the company to borrow and mortgage or charge its undertaking, property and assets (both
present and future) or issue securities, whether outright security for any debt, liability or
obligation of the company.

PROCEEDINGS OF THE BOARD

37. The board shall meet at least once in each quarter of every year, subject thereto meetings of the
board shall be held at such time as the directors shall think fit. All meetings of the board shall be
held at the registered office of the company or at such other place as the board shall from time to
time determine. The meetings of the board shall be called by the chairman on his own accord or at
the request of the chief executive (or any three directors) by giving at least seven (7) days’ notice to
the members of the board.
38. At least one-third (1/3rd) of the total number of directors or two (2) directors whichever is higher,
for the time being of the company, present personally or through video-link, shall constitute a
quorum.
39. Save as otherwise expressly provided in the Act, every question at meetings of the board shall be
determined by a majority of votes of the directors present in person or through video-link, each
director having one vote. In case of an equality of votes or tie, the chairman shall have a casting
vote in addition to his original vote as a director.
40. The directors shall cause records to be kept and minutes to be made in book or books with regard
to-
(a) all resolutions and proceedings of general meeting(s) and the meeting(s) of directors and
committee(s) of directors, and every member present at any general meeting and every director
present at any meeting of directors or committee of directors shall put his signature in a book
to be kept for that purpose;
(b) recording the names of the persons present at each meeting of the directors and of any

Page 31 of 38
 committee of the directors, and the general meeting; and
(c) all orders made by the directors and committee(s) of directors:

Provided that all records related to proceedings through video-link shall be maintained in accordance
with the relevant regulations specified by the Commission which shall be appropriately rendered into
writing as part of the minute books according to the said regulations.

RESOLUTION THROUGH CIRCULATION

41. A resolution in writing signed by all directors for the time being entitled to receive notice of the
meeting of directors or affirmed by them in writing shall be as valid and effectual as if it had been
passed at a meeting of the directors duly convened and held.

CHIEF EXECUTIVE
42. The directors may appoint a person to be the Chief Executive of the company and vest in him such
powers and functions as they deem fit in relation to the management and administration of the
affairs of the company subject to their general supervision and control. The Chief Executive, if not
already a director, shall be deemed to be a director of the company and be entitled to all the rights
and privileges and subject to all the liabilities of that office.

QUALIFICATION OF THE CHIEF EXECUTIVE

43. No person who is not eligible to become a director of the company under section 153 of the Act,
shall be appointed or continue as the Chief Executive of the company.

REMOVAL OF CHIEF EXECUTIVE

44. The directors by passing resolution by not less than three-fourths of the total number of directors for
the time being or the company may by a special resolution passed in a general meeting remove a
chief executive before the expiry of his term in office.

MINUTE BOOKS
45. The directors shall cause records to be kept and minutes to be made in book or books with regard
to-
(a) all resolutions and proceedings of general meeting(s) and the meeting(s) of
directors and committee(s) of directors, and every member present at any general meeting and
every director present at any meeting of directors or committee of directors shall put his
signature in a book to be kept for that purpose;
(b) recording the names of the persons present at each meeting of the directors and of any
committee of the directors, and the general meeting; and
(c) all orders made by the directors and committee(s) of directors:

Page 32 of 38
 Provided that all records related to proceedings through video-link shall be maintained in
accordance with the relevant regulations specified by the Commission which shall be
appropriately recorded into writing and made part of the minute books according to the said
regulations.

SECRETARY
46. The Secretary shall be responsible for all secretarial functions and shall ensure compliance with
respect to requirements of the Act concerning the meetings and record of proceedings of the board,
committees and the general meeting of members, review the applications for admission to
membership and the recommendations accompanying the same to ensure that they are in the form
prescribed, ensure that all notices required by these Articles or under the Act are duly sent and that
all returns required under the Act are duly filed with concerned Company Registration Office.

COMMITTEES
47. The directors may delegate any of their powers to committees consisting of such member or
members of their body as they think fit and they may from time to time revoke such delegation.
Any committee so formed shall, in the exercise of the powers so delegated, conform to any
regulations that may from time to time be imposed on it by the directors.

CHAIRMAN OF COMMITTEE MEETINGS

48. A committee may elect a chairman of its meetings, but, if no such chairman is elected, or if at any
meeting the chairman is not present within fifteen (15) minutes after the time appointed for holding
the same or is unwilling to act as chairman, the members present may choose one of them to be the
chairman of the meeting.

PROCEEDINGS OF COMMITTEE MEMBERS

49. A committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be
determined by a majority of votes of the members present. In case of an equality of votes, the
chairman shall have and exercise a second or casting vote.

VALIDITY OF DIRECTORS’ ACTS

50. All acts done by any meeting of the directors or of a committee of directors, or by any person acting
as a director, shall, notwithstanding that it be afterwards discovered that there was some defect in
the appointment of such directors or persons acting as aforesaid, or that they or any of them were
disqualified, be as valid as if every such person had been duly appointed and was qualified to be a
director.

THE SEAL
51. The directors shall provide for the safe custody of the seal, which shall not be affixed to any

Page 33 of 38
 instrument except by the authority of a resolution of the board or by a committee of directors
authorized in that behalf by the directors, and two directors or one director and the Secretary of the
company shall sign every instrument to which the seal shall be affixed.

FINANCES
52. The funds of the company shall be applied in defraying the expenses and shall be applicable in or
towards the acquisition by purchase, lease or otherwise and furnishing and maintenance of suitable
premises and assets for the use of the company and shall be subject to the general control and
direction of the board.
53. No person, except persons duly authorized by the board and acting within the limits of the authority
as conferred, shall have authority to sign any cheque or to enter into any contract so as thereby to
impose any liability on the company or to pledge the assets of the company.

ACCOUNTS
BOOKS OF ACCOUNT
54. The directors shall cause to be kept proper books of account as required under Section 220 of the
Act so that such books of account shall be kept at the registered office or at such other place as the
directors think fit as provided in the said section 220 and shall be open to inspection by the directors
during business hours.

INSPECTION BY MEMBERS
55. The directors shall from time to time determine the time and places for inspection of the accounts
and books of the company by the members not being directors, and no member (not being a
director) shall have any right to inspect any account and book or papers of the company except as
conferred by law or authorized by the directors or by the company in general meeting.

ANNUAL ACCOUNTS
56. The directors shall as required by section 223 of the Act cause to be prepared and to be laid before
the company in annual general meeting such financial statements duly audited and reports of the
auditors and the directors as are required under the Act.

COPY OF ACCOUNTS TO BE SENT TO MEMBERS

57. A copy of financial statements alongwith the reports of directors and auditors of the company shall,
at least twenty-one (21) clear days before the holding of the general meeting, be sent to all the
members and the persons entitled to receive notices of general meetings, in the manner in which
notices are to be given as provided in section 55 of the Act.

AUDIT
58. Auditors shall be appointed and their duties regulated in accordance with Sections 246 to 249 of the

Page 34 of 38
 Act.

NOTICE TO MEMBERS
59. Notice shall be given by the company to members and auditors of the company and other persons
entitled to receive notice in accordance with section 55 of the Act.

INDEMNITY
60. Every officer or agent for the time being of the company may be indemnified out of the assets of the
company against any liability incurred by him in defending any proceedings, whether civil or
criminal, arising out of his dealings in relation to the affairs of the company, except those brought
by the company against him in which judgment is given in his favour or in which he is acquitted, or
in connection with any application under section 492 in which relief is granted to him by the Court.

SECRECY
61. Every director, secretary, auditor, trustee, member of a committee, officer, servant, agent,
accountant, or other person employed in the business of the company shall observe strict secrecy
representing all transactions of the company, and the state of account with individuals and in
matters relating thereto and shall not reveal any of the matters which may come to his knowledge in
the discharge of his duties except when required so to do by the directors or the company in general
meeting or by a court of law, and except so far as may be necessary in order to comply with any of
the provisions herein contained.

WINDING UP
62. In the case of winding up or dissolution of the company, any surplus assets or property, after the
satisfaction of all debts and liabilities, shall not be paid or disbursed among the members, but shall
be given or transferred to some other company established under section 42 of the Act, preferably
having similar or identical objects to those of the company and with the approval required under the
relevant provisions of the Income Tax Ordinance, 2001 and under intimation to the Securities and
Exchange Commission of Pakistan.
63. With regard to winding up, the company shall comply with the relevant provisions of the Act and
the conditions of licence granted under section 42 of the Act or any directions contained in a
revocation order passed by the Commission under the said section 42.

SUPPLEMENTARY PROVISIONS RELATING TO TAX

64. The company shall abide by and adhere to the following rules:
(i) The company shall get its annual accounts audited from a firm of Chartered
Accountants.
(ii) The company shall, in the event of its dissolution, after meeting all liabilities, transfer
all its assets to an Institution, fund, trust, society or organization, which is an

Page 35 of 38
 approved non-profit organization, and intimation of such transfer will be given
to Commissioner, Federal Board of Revenue, within ninety days of the dissolution.
(iii) The company shall utilize its money, property or income or any part thereof, solely
for promoting its objects.
(iv) The company shall not pay or transfer any portion of its money, property or
income, directly by way of dividend, bonus or profit, to any of its members(s) or the
relative or relatives of member or members.
(v) The company shall maintain its banks accounts with a scheduled bank or in a post
office or national saving organization, National Bank of Pakistan or national
commercialized banks.
(vi) The company shall regularly maintain its books of accounts in accordance with
generally accepted accounting principles and permit their inspection to the
interested members of the public, without any hindrance, at all reasonable times.
(vii) Without prejudice to the powers conferred on the Commission under section 42
of the Act, the association shall not change its memorandum and articles of
association without approval of Commissioner, Income Tax, if it has been
approved by him as a non-profit organization.
(viii) The company shall restrict the surpluses or monies validly set apart, excluding
restricted funds, up to twenty five percent (25%) of the total income of the year.
Provided that such surpluses or monies set apart are invested in Government
Securities, a collective investment scheme authorized or registered under the Non-
Banking Finance Companies (Establishment and Regulation) Rules, 2003, mutual
funds, a real estate investment trust approved and authorized under Real
Estate Investment Trust Regulations, 2015 or scheduled banks.

Page 36 of 38
We, the several, persons whose names and addresses are subscribed below are desirous of being formed
into a company in pursuance of these articles of association.

S. Name and NIC No. Father's/ Nationalit Occupation Usual residential

No. surname (present (in case Husband's y (ies) with address in full or
& former) in full of Name in any the

Signatures
(in Block Letters) foreigner, full former registered/princip
Passport Nationalit al office address
No) y for a subscriber
other than natural
person
1

2
3

Dated the ____ day of ______, 20__

Witness to above signatures: (For the documents submitted in physical form)
Signature
Full Name (in Block Letters)
Father’s/ Husband’s name
Nationality
Occupation
NIC No.
Usual residential address

Page 37 of 38
 Check List for License under Section 42 of the Companies Act, 2017

S. No. Checks Submission Page No(s).

Yes/No
1 Application fee
2 Availability of name of proposed Section 42
company
3 NFP Form 1 – signed by an authorized promoter or
licensed intermediary
4 Copies of CNICs of promoters/donors/witnesses
5 Resumes/CVs of the Promotors/Directors on
Appendix-A to NFP Form-1
6 Attested Affidavits & Notarized Letter of Authority
(signatures of the promotors / witnesses should
match with their CNICs)
7 Board resolution if the promoter is a subscriber
other than a natural person,
8 Copy of draft Memorandum of Association and
Articles of Association
9 NOC/approval/notification for Public Sector
Unternehmen
10 NOC, in case proposed promoter is a Government
Servant
11 Letters of consent / letters of intent from the donors
12 If the association is already registered under any
other law, copies of the following documents are
annexed
(vii) Annual report, audited balance sheet, income
and expenditure account etc.
(viii) Existing certificate of registration duly certified
by relevant authority
(ix) resolution by all existing members for the
proposed change of status to section 42
company being formed and that the existing
entity shall be dissolved within 90 days after
incorporation of section 42 company
(x) list of members of the association, duly certified
by relevant authority
(xi) latest copy of its constitution or charter or
statute, duly certified by relevant authority
(xii) list of all pending disputes
13 Proof of relevant qualification / Experience of the
promotors and chief executive
(i) Education
(ii) Experience
(iii) Educational degree(s) of CEO

Page 38 of 38