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Republic of the Philippines

Province of Eastern Samar


Municipality of Can-avid
BARANGAY 03 POBLACION

OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON

SANGGUNIANG KABATAAN ORDER NO. 2023


Date: May 5, 2023

AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM IN


CONNECTION WITH THE OCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND
SANGGUNIANG KABATAAB ELECTIONS

WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the
Purpose Republic Act 9164,as Amended, Appropriating Funds Therefor, and for other
purposes”;

WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay and
Sangguniang Kabataan Elections shall be held on the last Monday of October 2023;

WHEREAS, the Department of the Interior and Local Government (DILG) issued
Memorandum Circular No. 2023-047 dated March 21, 2023, on the Conduct of Inventory
and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties, Financial
Records, Documents (PFRDs) and Money Accountabilities by all Incumbent Barangay and
SK Officials;

WHEREAS, the said Circular mandates all SK Chairpersons to create, through an


Order, and convene their respective Sangguniang Kabataan Inventory Team (SKIT), and
submit a copy of the same to the concerned Municipal Mayor, through the Local Youth
Development Officer (LYDO), and the MLGOO;

WHEREAS, the SKIT shall be created primarily for purpose of conducting the initial
and final inventory, turnover of all SK PFRDs and money accountabilities and ensuring an
orderly and smooth transition of SK governance to the newly elected or re-elected incoming
SK officials;

NOW, THEREFORE, I LIZA GRACE L. CADALIN the SK Chairperson of Barangay


03 Poblacion Municipality of Can-avid, Province of Eastern Samar, by virtue of the duties
and functions vested on me, do hereby order the creation of the SKIT, with the following
provisions:
SECTION I. COMPOSITION:

The SKIT shall be composed of the following:

Chairman : Hon. LIZA GRACE L. CADALIN SK Chairperson


Vice Chairman : Hon. ARIES L. LEGION, Sangguniang Kabataan Member
Members: Hon. JOY P, AGDA, Sangguniang Kabataan Member
Hon. MENNIE C. GEROY Sangguniang Kabataan Member
ARGIN DAVE S. BINABON, SK Secretary
RIZA G. CEBRERO, SK Treasurer
_______________________, LYDO Representative
_______________________, Youth Organization/Member of LYDC

SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:

The SKIT shall undertake the following:

1. Conduct an Inventory of Properties and Money Accountabilities:


1.1 Conduct an initial Inventory of all SK Properties, Financial Records and
Documents (PFRDs);
1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial Inventory of SK
PFRDs
1.3 Submit the accomplished SKIT Form 1 to the Municipal Mayor through the
LYDO, copy furnished Local COA and the concerned DILG MLGOO.
1.4 Conduct final inventory of SK PFRDs, to include an inventory of money, e.g
cash on hand and in bank, used and unused checks and loans, if any, using
SK Inventory and Turnover Form No. 2: Final Inventory and Turnover of SK
PFRDs and Money Accountabilities.
1.5 Submit the accomplished SKIT Form No. 2 to the Municipal Mayor, thru the
LYDO, copy furnished Local COA and concerned DILG MLGOO.

2. Conduct of Turnover Ceremony and Submission of Report:


2.1 Organize and conduct a Turnover Ceremony, to include a briefing on the
State of Barangay Governance, Financial Performance Report and Key
Challenges, among other information and accomplishments to the new set of
barangay officials;
2.2 Notify /Inform the Municipal Officials, DILG MLGOO, Local COA and
barangay residents of the conduct of the turnover ceremony;
2.3 Submit a report and the accomplished Turnover Form No. 2 and other
relevant documents on the conduct of a turnover ceremony to the Local COA
and thr DILG MLGOO;

3. Ensure completeness of the following:


3.1 All SK financial reports , and other financial documents, official receipts and
other COA-prescribed forms
3.2 Transcript, minutes of SK meeting and Katipunan ng Kabataan(KK)
Assembly;
3.3 Updated List of KK members;
3.4 SK Pass Book , Bank Statements and other Bank-related records and
documents
3.5 All other documents involving SK transactions;’’
3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and CBYDP
3.7 Copies of SK Resolutions;

4. See to it that all supplies and properties of the SK, that are in actual possession
or entrusted to the concerned SK officials, are properly accounted and listed in
the prescribed SKIT Forms.

5. Submit reports on the given timelines indicated bin DILG MC No. 2023-047.

SECTION III. EFFECTIVITY:

This Order shall take effect on ______ day of _____ 2023.

HON. LIZA GRACE L. CADALIN


SK Chairperson

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