ENG Roberts Rules of Orderppt

Robert’s Rules
CE
AN
of Order
M
OR
RF
PE
WE BELIEVE
Talking Points
➢ History of Robert’s Rules Of

Order
➢ Components of Robert's Rules
➢ Functions of each member
➢ Motions and Voting
➢ Final Words
2
WE BELIEVE
History
and
Purpose
Madera Unified School District

3
Who was Robert?
Army Major, Henry Martyn

Robert, had bad experiences
leading church meetings, so he
decided to develop an organized
and democratic method of
conducting meetings.
The result was writing a

Pocket Manual of Rules of Order for
Deliberative Assemblies,
first published in 1876. 4
WE BELIEVE
Official Robert’s Rules Books
704 pages 198 pages
There are
TWO
official
books
5
WE BELIEVE
What are the parliamentary procedures?
It is a set of rules for conduct at

meetings that allows everyone to be
heard and to make decisions without
confusion.
RULES
6
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Why use Robert’s Rules Of Order?
Benefits:
● 80% of all organizations use Robert’s Rules as their
Parliamentary Procedures.
● The rules help maintain order and guarantee impartiality.
● Robert's Rules put you in greater control and allow you
to consider all points of view.
Poorly facilitated meetings result in:

○ frustration
○ waste of time
○ fear of attending meetings
○ low attendance
7
WE BELIEVE
Components
of
Robert’s Rules

8
Order of Business: Agenda
I. Call Meeting to Order

II. Roll Call of Members
III. Call for Addition/Deletions of Agenda Items
IV. Reading and Approval of Minutes
V. Reports of Officers, Standing and Special Meetings
VI.Unfinished Business and General Orders
VII.New Business
VIII.Public Input (3 minutes per person)
IX.Announcements
X. Adjournment WE BELIEVE
9
Quorum
● Quorum - The number of members that MUST be present

in order to legally proceed with the meeting business.
● Why? Because we don’t want small groups, representing

all members, to make decisions that will affect
EVERYONE.
10
WE BELIEVE
10 Basic Rules
1. The rights of the organization replace the rights of
individual members
2. All members and their rights are equal
3. A quorum must be present to do business
4. The majority rules
5. Silence is consent
6. Rule of two thirds (⅔) of votes represents the majority
11 11
WE BELIEVE
10 Basic Rules
7. Motions must receive full debate
8. Once a decision is made, an identical motion must not be

brought forward at the same meeting
9. Personal remarks during a discussion are always out of

order
10.One speaker and one question at a time
solutions
12 12
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The Rights of the Minority
● The right to hear the voice of those who oppose
● The right to have the comment of the opposition recorded

in the minutes
● Once the opposition's voice is heard and voted on, the

decision that is made is the decision of the whole group,
including those who oppose
13 13
WE BELIEVE
Appropriate Meeting Conduct
● Stand up when you are speaking

● Remain quiet while others are speaking
● Address others by their titles and avoid first names
● If you must leave the room, request permission
● If giving a speech state your name and position
Work as a Team
WE BELIEVE 14
Committee Member
Roles

15
Executive Board and Committee Members
District
Facilitators
Executive Board
President Vice President Secretary Time Monitor
Committee
Members
Audience:
The Public
16 16
WE BELIEVE
Parliamentarian
● Assist the president in conducting meetings in an orderly
manner
● Be a member who knows the parliamentary procedure

using Robert's Rules and committee bylaws.
● Maintain order and control of the meeting
● Solve procedural questions
17 17
WE BELIEVE
Role of the President
● Familiarize yourself with the agenda before the meeting
● Begin and end the meeting on time
● Preside, introduce speakers and conduct the meeting
● Be impartial
● Clear up confusion and minimize conflicts
● Remain calm and collected
18 18
WE BELIEVE
Vice President

● Presides when the president…
– Is absent from the meeting
– Resigns
– Is censored
– Takes a stand in certain motions

● Acting President:
– The bylaws can establish the order of succession 19

WE BELIEVE 19
Secretary
● Maintain meeting documents
● Take meeting minutes
● Sign the minutes
● Bring relevant documentation to each meeting
20 20
WE BELIEVE
Time Monitor
● Familiarize yourself with the agenda before the
meeting
● Ensures that each item is addressed in a timely

manner
● Responsible for keeping track of time during public

input (3 minutes per person, 15 minutes in total for
contributions)
● In the event that the secretary is absent, the time

monitor will take the responsibility of the secretary
21 21
WE BELIEVE
Member’s Rights
1 Receive meeting notifications and attend all meetings
2 Make motions / second motions
Contribute to the discussion about the agenda after

3 requesting permission from the president
4 Vote
22 22
WE BELIEVE
Motions
and
Voting

23
What is a Motion?
A motion is made to introduce items

to the membership for their
consideration and to make a
recommendation to act upon it.
24 24
WE BELIEVE
The right to make a Motion
● Items of business are considered one at a time
● For the motion to proceed, it must be directly related to

the issue being considered
● Frivolous, vague, incoherent and repetitive motions are

out of order and are not moved forward
● The person making the motion has the right to first speak
about the motion.
25 25
WE BELIEVE
Making & Handling Motions according to Robert’s Rules
8 steps required from start to finish to make a motion and get the group to
decide whether it agrees. Each step is a required part of the process.
WE BELIEVE 26
Voting
Ballot vote:
● Each person receives a ballot and casts a vote
Voice vote (or show of hands):

● The majority vote rules
● The president says the following: “Do I hear a “nay” and
“Do I hear an “aye” “nay”
27 27
WE BELIEVE
“aye”
Final Thoughts

28
In Summary
The most effective meetings are:
● short
● efficient
● are conducted without controversy
The use of:

● a detailed agenda &
● Robert’s Rules of Order
help to maintain order and guarantee impartiality
No meeting will be fully executed according to the book,

but the closer you get, the better you will be.
29 29
WE BELIEVE
Final Thoughts
Where there is no law,

but every man does what is right in his own eyes,
there is the least of real liberty.
- Henry M. Robert
30 30
WE BELIEVE
Thank you for your
participation and for coming!
“Where the futures of children are driven by their

aspirations and inspired by their circumstances”
31 31

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Robert’s Rules

➢ History of Robert’s Rules Of

➢ Components of Robert's Rules

➢ Functions of each member

➢ Motions and Voting

Madera Unified School District

Army Major, Henry Martyn

The result was writing a

704 pages 198 pages

It is a set of rules for conduct at

Poorly facilitated meetings result in:

Madera Unified School District

I. Call Meeting to Order

● Quorum - The number of members that MUST be present

● Why? Because we don’t want small groups, representing

2. All members and their rights are equal

3. A quorum must be present to do business

4. The majority rules

7. Motions must receive full debate

8. Once a decision is made, an identical motion must not be

9. Personal remarks during a discussion are always out of

10.One speaker and one question at a time

● The right to have the comment of the opposition recorded

● Once the opposition's voice is heard and voted on, the

● Stand up when you are speaking

Madera Unified School District

President Vice President Secretary Time Monitor

● Be a member who knows the parliamentary procedure

● Maintain order and control of the meeting

● Solve procedural questions

● Familiarize yourself with the agenda before the meeting

● Begin and end the meeting on time

● Preside, introduce speakers and conduct the meeting

● Clear up confusion and minimize conflicts

● Remain calm and collected

● Familiarize yourself with the agenda before the meeting

– Is absent from the meeting

– Takes a stand in certain motions

– The bylaws can establish the order of succession 19

● Familiarize yourself with the agenda before the meeting

● Maintain meeting documents

● Take meeting minutes

● Sign the minutes

● Bring relevant documentation to each meeting

● Ensures that each item is addressed in a timely

● Responsible for keeping track of time during public

● In the event that the secretary is absent, the time

1 Receive meeting notifications and attend all meetings

2 Make motions / second motions

Contribute to the discussion about the agenda after

Madera Unified School District

A motion is made to introduce items

● Items of business are considered one at a time

● For the motion to proceed, it must be directly related to

● Frivolous, vague, incoherent and repetitive motions are

Voice vote (or show of hands):

Madera Unified School District

The use of:

No meeting will be fully executed according to the book,

Where there is no law,

“Where the futures of children are driven by their

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