Template:Privacy statement
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Usage
This template is used to create the Wikimedia Foundation's survey privacy statements. Please see our legal disclaimer.
When adding the template to a page, it is recommended to use the TemplateWizard in VisualEditor so that all the parameter options, explainer text, and dropdown lists of suggested values are visible. Any parameters left blank or omitted will not be displayed.
When adding a translated version of this template to a page, manually change the page language to the desired language to avoid transcluding English content (within the infobox and elsewhere) alongside the translated content. If English content is still transcluding after manually changing the page language, then likely the translations are incomplete and individual translation units will default to English until translations are provided.
Translations
Translation of template content is primarily through this template, but some translatable content is also found in templates transcluded by this template. If you are working on translations, you can find translatable content on:
- Privacy statement template (current page)
- Infobox privacy statement template
- Movement Strategy template (translations of Movement Strategy Recommendations)
- Name template (Meta-Wiki version has since merged with Template:Int string)
Blank template with basic parameters
{{Privacy statement
|title=
|purpose= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|contact= <!-- email address without @wikimedia.org -->
|recording= <!-- Yes or No -->
|publish= <!-- Yes or No -->
|publish_identifying= <!-- Yes or No -->
|volunteers= <!-- Yes or No -->
|retention= <!-- only 90 days, 180 days, 360 days, and indefinitely currently supported -->
}}
Blank template with all parameters
Only the most pertinent information should be included. Please remove unused parameters.
{{Privacy statement
|title=
|title_link= <!-- Interwiki prefix code followed by page name, no pipe or enclosing [[brackets]] -->
|team= <!-- teams or departments involved -->
|contact= <!-- email address without @wikimedia.org -->
|contact_domain= <!-- email address domain, only use if not wikimedia.org -->
|image= <!-- defaults to Wikipedia 20 images; for a specific image, input filename only without "File:" or "Image:" and without enclosing [[brackets]] -->
|purpose= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|purpose2= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|purpose3= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|services= <!-- Yes or No -->
|community= <!-- Yes or No -->
|find= <!-- Yes or No -->
|outreach= <!-- Yes or No -->
|research= <!-- Yes or No -->
|other= <!-- use only when necessary -->
|event= <!-- Yes or No -->
|meeting= <!-- Yes or No -->
|event_evaluation= <!-- use only when necessary -->
|recording= <!-- Yes or No -->
|transcript= <!-- Yes or No -->
|paid= <!-- Yes or No -->
|account_activity= <!-- Yes or No -->
|demographic= <!-- Yes or No -->
|device= <!-- Yes or No -->
|session= <!-- Yes or No -->
|recording2= <!-- Yes or No -->
|contact_info= <!-- use only when necessary -->
|retention2= <!-- use only when necessary -->
|wildcard= <!-- use only when necessary -->
|wildcard_such_as= <!-- use only with wildcard -->
|wildcard2= <!-- use only when necessary -->
|wildcard2_such_as= <!-- use only with wildcard2 -->
|publish= <!-- Yes or No -->
|publish_identifying= <!-- Yes or No -->
|publish_example= <!-- Interwiki prefix code followed by page name -->
|cc_zero= <!-- Yes or No -->
|cc_bysa= <!-- Yes or No -->
|volunteers= <!-- Yes or No -->
|partner= <!-- use only when necessary -->
|link_partner= <!-- full URL -->
|partner= <!-- use only when necessary -->
|tool= <!-- only Google Forms, Qualtrics, SurveyMonkey, LimeSurvey, Google Meet, Zoom, Skype, Eventbrite, or QuickSurveys currently supported -->
|tool2= <!-- use only when necessary -->
|tool3= <!-- use only when necessary -->
|tool_other= <!-- use only when necessary -->
|tool_policy= <!-- use only with tool_other; input URL no brackets -->
|tool_terms= <!-- use only with tool_other; input URL no brackets -->
|retention= <!-- only 90 days, 180 days, 360 days, and indefinitely currently supported -->
}}
TemplateData
This template is designed to create survey privacy statements for the Wikimedia Foundation. This is not legal advice.
Parameter | Description | Typ | Status | |
---|---|---|---|---|
What is the project title? | title | Title of the survey, event, etc.
| Content | required |
If there is a project page to link, input here: | title_link | Interwiki prefix code followed by page name
| String | optional |
What Wikimedia Foundation team (or teams) is involved? | team | Please include the word 'team', 'teams', or 'department' as applicable
| Content | optional |
What is the email participants should contact? | contact | Address before @, do not include @wikimedia.org
| String | required |
How long will raw data be retained? | retention | The raw data collected will be deleted, de-identified, or aggregated within this time
| String | required |
What is the primary purpose of the project? | purpose | Movement Strategy recommendation that is related
| String | required |
What is the secondary purpose of the project? | purpose2 | Another related Movement Strategy recommendation
| String | optional |
What is the third purpose of the project? | purpose3 | Another related Movement Strategy recommendation
| String | optional |
Is there an event? | event | Typically involves a registration form
| String | optional |
Is there a meeting? | meeting | Typically involves less complex data publishing than an event
| String | optional |
Will data be used to improve our services or tools? | Dienstleistungen | Typically feedback requested or user testing
| String | optional |
Will data be used to find participants, applicants, or nominations? | find | Typically a form people use to indicate interest or qualifications
| String | optional |
Will data be used to support community development? | community | Whether more directly or indirectly
| String | optional |
Will data be used for outreach or further communication? | outreach | Whether username, email address, or other contact info is involved
| String | optional |
Will data be used for open research and study? | research | Whether this is connected to research
| String | optional |
What service collects responses? | tool | Off-wiki service used to collect raw data or on-wiki QuickSurveys
| String | optional |
What is the second service that collects responses? | tool2 | Only use if two services collect responses
| String | optional |
What is the third service that collects responses? | tool3 | Only use if three services collect responses
| String | optional |
Will demographic information be collected? | demographic | Such as gender or nationality
| String | optional |
Will device information be collected? | device | Such as IP address, user agent
| String | optional |
Will nonpublic Wikimedia session information be collected? | session | Such as page viewed, login status
| String | optional |
Will Wikimedia Foundation be recording? | recording | Whether you will be doing video, audio, and/or screen recording
| String | required |
Will there be media submissions? | recording2 | Whether you will collect video, audio, and/or screen recording
| String | optional |
Will transcripts be collected? | transcript | Whether there will be chat logs, captions, or screenshots collected
| String | optional |
Will Wikimedia activity records be used? | account_activity | Typically when usernames are collected for an editing event
| String | optional |
Will participants be paid? | paid | Typically a gratuity or thank you gift
| String | optional |
Will non-identifying results be published? | publish | Whether anonymous quotes, statistics, or other aggregate data will be published
| String | required |
Will identifiable results be published? | publish_identifying | Whether quotes with attribution will be published
| String | required |
If there is an example of publishing: | publish_example | Interwiki prefix code followed by page name
| String | optional |
Will raw data be shared with volunteers? | volunteers | Whether Wikimedia volunteers need access to the raw data
| String | required |
Other partner | partner | Input just the service provider's name
| String | optional |
Other partner: homepage URL | link_partner | Only use if you specified another service provider; input the full URL with no spaces
| URL | optional |
If you marked the tool as 'other', provide privacy policy link: | tool_policy | Only use if you marked 'other'; provide just the URL no brackets
| String | optional |
If you marked the tool as 'other', provide terms of use link: | tool_terms | Only use if you marked 'other'; provide just the URL no brackets
| String | optional |
If additional tools are involved, list here: | tool_other | Only use if you need to specify more tools and link their terms; use wikitext and punctuation
| String | optional |
If a particular infobox image is requested, input here: | image | Do not include brackets or File:
| Content | optional |
If the use is not one of the pre-defined options, list here: | other | Only use if you need to specify an additional use
| String | optional |
Is public domain licensing needed? | cc_zero | Creative Commons Zero 1.0 licensing
| String | optional |
Is licensing with attribution needed? | cc_bysa | Creative Commons Attribution-ShareAlike 3.0 and 4.0 licensing
| String | optional |
Will event evaluation be combined with event registration? | event_evaluation | Whether event evaluation questions will be asked during registration
| String | optional |
Will you collect username, email address, or other contact info? | contact_info | Only use if contact info will be collected but not for outreach purposes
| String | optional |
Is contact information optionally retained longer? | retention2 | Only use if there is a communications opt-in that results in mixed data retention
| String | optional |
What is the domain for the email address participants should contact? | contact_domain | Only use if the email is not @wikimedia.org and do not include @
| String | optional |
If other information will be collected directly from participants, list here: | wildcard | Only use if you need to specify more information collected
| String | optional |
Provide examples of the other information here: | wildcard_such_as | Only use if the other information has also been listed; please include commas and 'such as' but do not include 'and'
| String | optional |
If other information will be collected through the service that collects responses, list here: | wildcard2 | Only use if you need to specify more information collected
| String | optional |
Provide examples of the other information collected through the service here: | wildcard2_such_as | Only use if the other information has also been listed; please include commas and 'such as' but do not include 'and'
| String | optional |
This privacy statement supplements the Wikimedia Foundation's Privacy Policy for participants. We describe how we collect, use, share, store, and delete the information we receive from participants.
Collection & Use of Info
Why we collect your information
This project will help us . We will use the information you provide to:
For more information about this project, please email wikimedia.org.
How we collect your information
What information we collect
If you choose to participate, we will ask you to provide the following types of information:
Responses to questions
- such as defined and free-form responses
Sharing
How we share your information
Publishing: We will publish identifying data (such as direct quotes with attribution or the recorded event) and non-identifying data (such as anonymous quotes, statistics, or other aggregate data). To facilitate this publishing, you agree to license your copyrightable contributions under the terms of Creative Commons Attribution-ShareAlike 3.0 and 4.0.
Access: Raw data will only be shared with Wikimedia staff, contractors, and service providers who need to process this information and are subject to non-disclosure obligations.
Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.
Protection
How long we keep your information
The raw data we collect will be deleted, de-identified, or aggregated within 90 days. See our data retention guidelines for more information.
Who to contact
If you have questions, please email wikimedia.org. Participants who wish to change, access, or delete information they provided should contact us with their requests.