OKcollegestart.org Privacy Policy
Effective as of June 27, 2024
The Oklahoma State Regents for Higher Education ("OSRHE") and
XAP LLC ("XAP"), the company that operates OKcollegestart.org,
(collectively "us" and "we") have adopted the following privacy
policy for information collected on this website.
As OKcollegestart.org evolves, we may update this privacy policy
statement to reflect changes in the manner in which we deal with
personal information, whether to comply with then-applicable
regulations and self-regulatory standards or otherwise. The privacy
policy posted here will always be current. We encourage you to
review this statement regularly.
WHAT THIS PRIVACY POLICY STATEMENT COVERS:
- The OKcollegestart.org privacy policy and its exceptions
- The personal identifying information we collect
- Reasons we collect personal identifying information
- Creating an account when you are under 13 years of age
- Ways in which personal identifying information may be used
- With whom personal identifying information may be shared
- Security measures to protect information entrusted to OSRHE and
XAP on OKcollegestart.org
- Cookies
- Links
- Modifying and deleting your information
- Amending this Privacy Policy
- Questions
OKCOLLEGESTART.ORG PRIVACY POLICY AND ITS EXCEPTIONS
Except as otherwise set forth in this Privacy Policy Statement,
personally identifiable data you enter on OKcollegestart.org are
not made available or distributed to third parties, except with
your express consent or at your express direction. In particular,
OSRHE and/or XAP will not give, sell or provide access to your
personal information to any company, individual or organization for
its use in marketing or commercial solicitation or for any other
purpose, except with your express consent, at your direction, as is
necessary for the operation of this site, or pursuant to one of the
exceptions listed below.
GENERAL EXCEPTIONS TO THE PRIVACY POLICY
There are limited exceptions to the OKcollegestart.org privacy
policy. When required by law to comply with any valid legal process
such as a search warrant, subpoena, statute, regulation or court
order, OSRHE and/or XAP will supply such information contained in
your OKcollegestart.org account as such entity reasonably
determines, based on the advice of counsel, it is legally required
to supply. In addition, OSRHE and/or XAP may release specific
information relevant to special cases, such as a physical threat to
you or others or an attempted breach of security on the
OKcollegestart.org site.
THE PERSONAL IDENTIFYING INFORMATION WE COLLECT
OKcollegestart.org collects personal identifying information
from you including, but not limited to, your name, date of birth,
address, e-mail address, telephone number, grade level, parent's
e-mail address, current high school, graduation date, such
additional information as you choose to include in your user
profile or are required to provide by the college and financial aid
applications that you choose to complete, and information
associated with activities you have undertaken on
OKcollegestart.org.
REASONS WE COLLECT YOUR PERSONAL IDENTIFYING INFORMATION
OKcollegestart.org collects personal information from you for
three reasons. The first reason is to perform a task on
OKcollegestart.org, such as filling out a specific college
admission application for or sending a transcript to the colleges,
universities or other organizations that you specify. The second
reason is to enable you to submit, in a convenient and efficient
manner, information that is likely to be needed when you complete
college admission, financial aid and other applications and forms
made available through OKcollegestart.org or undertake a
scholarship search on OKcollegestart.org. The third reason is to
enable OSRHE and/or XAP to respond to your questions or contact you
when necessary in connection with the functioning of
OKcollegestart.org. When the effective functioning of an
OKcollegestart.org module does not require personal information,
none is collected, and any such module can be accessed without
opening an account or providing any personal data.
When you log on to OKcollegestart.org, your browser will
automatically transmit to OKcollegestart.org the IP address of your
computer and type of browser you are using. Although your browser
transmits the IP address of your computer, this IP address is not
associated with any personally identifiable information regarding
you. OKcollegestart.org does not collect any personally
identifiable information other than what users submit and their
browsers transmit.
CREATING AN ACCOUNT WHEN YOU ARE UNDER 13 YEARS OF AGE
If you are not yet 13 years of age, OKcollegestart.org will
allow you to create an account but will not collect any personal
identifying information from you. Some features of
OKcollegestart.org, such as the Resume Builder, that require
personal information for effective use, will not be available. If
you are 13 years of age or older, you are encouraged to create an
account on OKcollegestart.org and to utilize all of
OKcollegestart.org, which will help you plan, prepare and pay for
your future education.
WAYS IN WHICH PERSONAL IDENTIFYING INFORMATION MAY BE USED
OKcollegestart.org will use your personal identifying
information to complete the following forms and surveys, to obtain
information for you and to effect transactions on your behalf, in
each case only upon your instructions to do so:
- Complete applications for admission.
- Sending transcripts to colleges and universities to which you
have applied for admission or other destinations you specify such
as the National Collegiate Athletic Association (NCAA) or the
National Association of intercollegiate Athletics (NAIA)
- Complete financial aid applications.
- Complete financial aid calculators.
- Complete a scholarship search.
- Complete Your Plan of Study, which can assist you in selecting
courses and otherwise planning to meet college admission
requirements.
- Communicate your requests for information or material to
colleges or other institutions you have specified.
Your personal identifying information may also be used for the
following purposes:
- We may use your identifying information to help diagnose
problems with the servers servicing OKcollegestart.org and to
administer the OKcollegestart.org website.
- Summary data representing a compilation of aggregate data
representing OKcollegestart.org users may be collected by OSRHE
and/or XAP and provided to various entities including colleges and
other educational institutions utilizing OKcollegestart.org. NO
PERSONAL IDENTIFYING INFORMATION IS MADE AVAILABLE AS PART OF THESE
SUMMARY REPORTS. Some examples of summary data are the number of
monthly visitors to OKcollegestart.org, the number of admission
applications submitted through OKcollegestart.org, and the
OKcollegestart.org functions utilized by students in specified age
or grade ranges.
WITH WHOM PERSONAL IDENTIFYING INFORMATION MAY BE SHARED
Any time you request that we perform a task that involves a
transfer of data, the data related to the performance of a task
will be made available to a recipient you designate or to a service
provider assisting us in completing that task. For example:
- If you submit an application for admission to a college or
other educational institution, the personal data required to
complete that application will be provided on your behalf to the
admissions office of the institution to which you are
applying.
- When you request that a transcript be sent to a college,
university or other organization, the personal data required to be
included on an official transcript will be provided on your behalf
to the admissions office of the institution you specify.
- Additionally, your data may be shared with our third party
service partner to permit them to provide services on our behalf in
sending your transcript(s) to some of the colleges and universities
you have selected. (The third party service provider has agreed to
handle your information in compliance with this Privacy Policy and
may only use the information for the sole purpose of providing the
transcript service to you).
- If you request that a college or other educational institution
send you material, your contact information will be provided to
that institution.
- When you submit a scholarship search your data may be shared
with our third party service partner to permit them to provide
services on our behalf in displaying available scholarships that
correspond to your search criteria. (The third party service
provider has agreed to handle your information in compliance with
this Privacy Policy and may only use the information for the sole
purpose of providing the scholarship search information to
you).
Note: If you start an application for admission to a college or
other educational institution, your name and other data entered on
that application may be provided to the admissions office of that
institution, even though you have not yet submitted that
application to that institution.
If you connect your account to a school or other site using
OKcollegestart.org as part of a career and education planning
program, then professional staff at that school or site, designated
by the administration of the school or site to have access to the
OKcollegestart.org Professional Center, will be able to view your
OKcollegestart.org portfolio including personally identifying
information about you. This access is granted to these professional
users so that they may assist you in a guidance capacity with your
career and education planning. You have the option of not
connecting your account to a school or site and making full use of
OKcollegestart.org as an independent user.
SECURITY MEASURES TO PREVENT MISUSE OF INFORMATION ENTRUSTED TO
OKCOLLEGESTART.ORG
OKcollegestart.org encrypts the PII you enter when it is in
route from your browser to the OKcollegestart.org web servers, and
again when your PII is in route from the web servers to the
back-end database servers using TLS 1.2. This practice helps
prevent unauthorized third parties from intercepting and gaining
access to your PII during transmission over the Internet.
OKcollegestart.org is WC3 compliant and performs properly on all
major operating system platforms as well as all major modern
internet browsers specifically including, but not limited to,
Windows, Macintosh, Linux, iOS, Chrome, Safari, Firefox, Edge,
Internet Explorer, and the build-in Internet browsers for iOS and
Android.
Data residing on the OKcollegestart.org server is password
protected, and access is provided only to the account holder who
created the password, anyone to whom that account holder entrusted
the password, counselors with whom the account holder has
authorized to view the data, and those employees of OSRHE and/or
XAP who require such access to administer and maintain the
OKcollegestart.org system or to provide requested customer support
to users of OKcollegestart.org. Each OSRHE and/or XAP employee who
has access to the data residing on the OKcollegestart.org server
has agreed in writing to respect the privacy of all such personal
data.
COOKIES
A cookie is a small file that a website transfers to a user's
computer, which may then be stored on its hard drive.
OKcollegestart.org uses cookies to remember you and personalize
your web-viewing experience by keeping track of your session when
logged on to OKcollegestart.org. Cookies enable you to maintain
continuity as you move from page to page on OKcollegestart.org and
to avoid the nuisance of being asked to provide the same
information repeatedly. Cookies also allow us to make sure that
only your browser can exchange information regarding your account
with our servers. Cookies cannot be used to steal personal
information or to gain access to information that you did not
directly provide. The cookies we use are set when you log on to
OKcollegestart.org and are erased when you log off
OKcollegestart.org or completely close your browser.
Don't want cookies?
Most browsers are initially set to accept cookies. If you don't
want cookies, you can set your browser to disable or refuse cookies
or to alert you when cookies are being used. You should note,
however, that various OKcollegestart.org services might not
function properly when cookies are not utilized.
LINKS
OKcollegestart.org hosts links to other sites or resources, and
you may link to one of those sites or resources for a variety of
purposes, such as visiting an official college website. These sites
and resources have privacy policies that may differ from that of
OKcollegestart.org, and for your protection, we recommend that you
read and understand the privacy policy at any website prior to
providing personal information on that website. OSRHE and XAP are
not responsible for the privacy practices or the content of any
websites to which OKcollegestart.org links or for the conduct of
persons operating those websites. OSRHE, XAP, and the institutions
represented on OKcollegestart.org do not have control over, and do
not endorse such external sites and resources. OSRHE, XAP, and the
institutions represented on OKcollegestart.org shall not be liable
for any content, advertising, products or other materials on or
available from such sites or resources. In addition, OSRHE, XAP,
and the institutions represented on OKcollegestart.org shall not be
responsible or liable, directly or indirectly, for any damage or
loss caused or alleged to be caused by or in connection with use of
or reliance on any such content, advertising, products or materials
on or available through any such site or resource.
MODIFYING AND DELETING YOUR INFORMATION
You may update, otherwise modify or delete from the data stored
on OKcollegestart.org any personal information you previously
provided. To modify personal information, (i) sign in to
OKcollegestart.org, (ii) access either your portfolio or an
application containing the information you want to change, and
(iii) modify that information using standard word-processing
techniques. To delete personal information that is not a required
field to be completed in your portfolio, (i) sign in to
OKcollegestart.org, (ii) access your portfolio, and (iii) delete
the information you want to remove from OKcollegestart.org using
standard word-processing techniques and (iv) save the change. To
delete personal information that is a required field to be
completed in your portfolio, you will need to contact XAP at
1-800-GO-TO-XAP and request that your profile to be deleted. XAP
will verify your identity prior to deleting your record permanently
on the system. Please recognize that if you delete information, it
will no longer be available on OKcollegestart.org so that, for
example, if a college to which you previously submitted an
application were to attempt to retrieve that application from
OKcollegestart.org after you made the deletion, the deleted
information would no longer be accessible. Similarly, when accessed
over OKcollegestart.org, information that has been updated or
otherwise modified will appear in its then-most current form,
rather than in the form in which it may have been submitted at some
earlier time.
AMENDING THIS PRIVACY POLICY
This Privacy Statement may be amended from time to time. Unless
legal obligations require faster implementation, if OSRHE and/or
XAP make any substantial changes to this Privacy Policy concerning
use of your personal information OSRHE and/or XAP will notify you
by posting a message on the OKcollegestart.org homepage for at
least thirty days. Thereafter, the new privacy policy will apply to
all data previously submitted or subsequently submitted to
OKcollegestart.org, unless such use is prohibited by law. If you do
not wish to have your information used in accordance with a newly
posted privacy policy, you should modify or delete the relevant
information in the manner described in the preceding section,
"Modifying and Deleting Your Information."
QUESTIONS?
If you have any questions about this privacy statement and the
privacy practices on this site, you may contact us at [email protected].