TAB CONTENTS OPR

A Process Flow Request for Detail of IT Personnel Admin

B 10 Commandments of Detailed IT Personnel Plans Office
C Issuances/Policies
 PNPITMS SOP Number 2016-01 Revised Guidelines & Admin Office
Procedures on the Detail of IT Personnel to Other PNP
Offices
 PNP Memorandum Circular No. 2017-008 Comprehensive Admin Office
PNP Policies and Guidelines on Leave
D List of Information System with Description SMD
E Schedule for the Submission of Documents Plans
 PER Admin
 SALN Admin
 PDS Admin
 Accomplishment Report Plans
 Inventory Report of Information System/ SMD
 Network and Hardware Inventory Report COD
NMD
 After Activity Report BCECE TRD
 DPAR Admin
 MPPAR
F Affidavit of Undertaking IO
G Forms
 Turn-over of Responsibilities Form Plans
 Monthly Accomplishment Report Form Plans
 Information System Inventory Form SMD
 Network and Hardware Inventory Form COD
NMD
H Attachments
 List of PNP Web-Based IS with Data Privacy and Disclaimer
Page
 ITMS ICT Project Status Form
 Clustering
 Monthly PNP Personnel Accounting Report (MPPAR)
 PROCESS FLOW
REQUEST FOR DETAIL OF IT PERSONNEL

REQUEST
fm other
office/unit/
PROs FILE
COPY
Dispatch STOP
MESSAGE
CENTER FILE

Placement Preparation
CHIEF CLERK ADMO Board of Resolution
Deliberation

Approved
Issuance of Approval/
Detail Order Signature

Director Dep Dir CoS

 RESTRICTED

Republicof the Philippines

J * National Police Commission
PHILIPPINE NATIONAL POLICE
INFORMATION TECHNOLOGY MANAGEMENT SERVICE
Campcrame, Quezon City
t' Email Add:ad moitms@pnp. qov. ph
:

September 27,2016

PNPITMS
STANDARD OPERATING PROCEDURES
Number: 2016-01

REVISED GUIDELINES AND PROCEDURES ON THE

DETATL OF INFORMATTON TECHNOLOGY (tT)
PERSO'V'VEL TO OTHER PNP OFFICES

1. REFERENCES:

a. PNP ITMS SOP Nr.2015-01 dated March 30,2015, "Guidelines and

Procedures on the Detail of lnformation Technology (lT) Personnel to Other PNP
Offices;

b. CMC No. 2013-014 Subject: Prescribing the Policies and Procedures

Governing the Placement of Second (2nd) Level Uniformed Personnel,

c. PNPITMS SOP Nr. 2009-02 dated February 10, 2009, "Guidelines and
Procedures on the Detail of lnformation and Communications Technology (lCT)
Personnel to Other PNP Offices - Revised 2009";

d. General Orders Nr. DPL 08-19, dated November 11,2008,'Renaming of

Unit";

e. PNPCS SOP Nr. 2008-01 Revised dated October 14,2008, "Guidelines and
Procedures on the Detail of lnformation and Communications Technology (lCT)
Personnel to Other PNP Offices';

f. PNPCS SOP Nr. 2OO7-04 dated September 13, 2007, "Guidelines and
Procedures on the Detail of lnformation and Communications Technology (lCT)
Personnel to Other PNP Offices";

g.
Memo from AD, CS dated August 22, 2007, 'Guidelines and Procedures in
the Operation and Maintenance of the PNP Campus Network';

h. NHQ PNP Circular Nr. 0M dated May 08, 2007, "Revised Guidelines and
Procedure on Personnel Action on the Detail of Philippine National police (pNp)
Uniformed Personnel to Other PNP Offices";

i. PNP CS SOP Nr. 2004-03 dated November 30, 2004, "Deployment of

lnformation and Communications (lCT) Personnel to Other Offices/Units,,;

j.
PNP CS SOP Nr. 2003-01 dated May 28, 2009, .Deptoyment of l.T.
Personnel to Other ffices/Units';

Page 1 of7
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k. CSC Resolution No.02-1181 dated September 13,2002 Re: Policies on

Detail

2. PURPOSE:

To prescribe the set of guidelines and procedures on the detail of lT personnel

such as Police Commissioned fficer, Police Non-commissioned Officer and Non-
Uniformed Personnel to other PNP Offices/Units.

3. SCOPE:

Uniformed and Non-Uniformed Personnel of lnformation Technology

Alle
Management Service (ITMS) detailed and will be detailed to other PNP Offices/Units in
support to lT-related projects and activities.

4. DEF]NITION OF TERMS:

a. Administrative Supervision- Supervision in the performance of duties and

responsibilities pertaining to ITMS detailed lT personnel.

b. Application System - a group of related software application programs

designed to perform a specific function.

c. Detail - temporary movement of lT personnel from the ITMS to other

PNPffices/Units.

d. lnlormation Technology (lT) Personnel- refers to the ITMS personnel

performing lT related tasks/functions.

e. lT Project - an activity/projecUendeavor that will be undertaken by lT

personnel through an application of lT with an expected specific results/output of
product and service within a predetermined time in a particular office/unit.

f. lT Resourcee- are the infurmation processes, hardware, softrare and

services, supplies, personnel, facility resources, maintenance, training, or other related
resources.

g. Letter Ordep - an administrative order issued authorizing the detail of ITMS

lT personnel to other PNP ffices/Units to undertake lT-related projects and activities.

h. Operations Superuision- Supervision of personnel in the performance of

functions required for the accomplishment of lT-related projects and activities of ITMS
detailed personnel.

i.Pereonnel Placement Board- referc to the group of offtcers duly authorized

to undertake the screening and evaluation of personnel due for detail to other
un its/offices.

j. Receiving Offfce - any PNP Ofiices/Units where the lT Perconnel will be

placed on detail.

k.
Request for !T Peponnel - a written request through a memorandum from a
PNP Office/Unit requesting the detail of lT personnel.

Page2of 7
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5. POLICY GUIDELINES:

a. General Guidelines:
1. lT personnel who have rendered at least six (6) months actual duty from
the date assigned at ITMS with at least very satisfactory (VS)
performance on the last rating period and with no pending case shall be
considered for detail.

2. All ITMS Personnel for detail shall be knowledgeable and/or have

undergone any of the following lT related trainings.

a) Office Productivity (lT Concepts, MS Word, Excel & PowerPoint)

b) Database Management
c) Multimedia Photo Editing
d) Computer maintenance & trouble-shooting
e) Computer Networks
f) Basic Web Development using Content Management System
(cMS)
g) System Analysis & Design (SAD)
h) lnformation System DevelopmenUProgramming
i) Computer Security
j) lT Technical Writing

3. The following ranks/salary grade shall be considered for detail:

a) Police lnspector to Police Superintendent for PCOs;

b) Police fficer 1 to Senior Police fficer 3for PNCOs; and
c) NUP-Salary Grade 18 and below.

4. The following are the number of lT personnel that will be allowed for
detail except in the exigency of the service.

Command Group D-Staff/P-Staff- maximum of 2

PROs - maximum of 3
NSUs - maximum of 2,

5. The function or duty to be performed by the detailed personnel shall be

in support to PNP lT projects or lT-related activities.

6. The duty of detailed lT Uniformed Personnel is based on the mission

that shall be accomplished for a minimum of six (6) months and may be
extended upon the request of the receiving office/unit, and shall not
exceed two (2) consecutive years except in the exigency of service or
upon completion of project/task. And for Non-uniformed personnel, a
maximum of one (1) year per CSC res. 2002-1181 sec. 2.

7. lT personnel shall be assigned to PHAS Administrative Office, ITMS

while on detail.

8. Detailed lT Personnel shall report directly to the CoS or RCDS of

concemed NSUs or PROs, while detailed lT Personnel shall report
directly to the Ex-Os of respective Directorates.

9. Requests for extension shall be signed by Director of requesting

uniUoffice and shall be addressedto Director, ITMS at least five (5)
days prior to the expiration of detail of lT personnel concerned.

Page 3 of 7
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 RESTRICTED

Absence of such request within the allofted time directs the lT

personnel to report back to the ITMS as their detail order expires.

b. Administrative Supervision :

1. Punctuality, Attendance and Leaves:

a) The receiving office shall be responsible in monitoring the punctuality

and attendance of detailed lT personnel; and
b) Application for leave shall be processed by Administrative Office,
ITMS, upon recommendation of the receiving office for approval of
Director, ITMS, subject to existing PNP policies.

2. Performance Monitoring:

a) The performance of the detailed lT personnel in the IPER shall be

rated by the immediate supervisor and reviewed by the chief of
division of the receiving ofiice and to be further evaluated by the
Administrative Officer of ITMS in coordination with Plans Office;
b) The performance rating of the detailed lT personnel together with their
monthly accomplishment reports shall be considered as basis in their
recommendation for Awards, Special Recognition, Commendation,
and other benefits that may be provided by ITMS.
c) One satisfactory (S) rating shall be ground for the cancellation of detail
order.

3. All administrative matters shall be processed by ITMS such as:

a) Request for mandatory and specialized trainings;

b) Recommendation for promotions;
c) Request pertaining to personnel records such as: lDs, Service
Records, Leave Records, Certificate of Legal Beneficiaries, Order of
Entitlement, Change of Status;
d) Certifications such as Duty Status, Non-Pending Case, Non-Money
and Property Accountability;
e) Personal Claims such as PlBs, RCA, Salary Differentials;
f) Submission of PER, PFT and SALN;
g) Updating of Police Personnel File; and
h) Other similar matters.
4. Detailed lT personnel shall attend the following command activities:

a) New Year's Call to D, ITMS;

b) lT Family Conference;
d) NAPOLCOM Audit, lnspection and Monitoring; and
e) PNP ITMS Anniversary

Those that are detailed in PROs 2,4B.,5,6-18, COR, ARMM, CARAGA

may opt to attend above activities.

Page 4 of 7
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 RESTRICTED

5. Authority of the ITMS to discipline detailed lT Personnel:

a) The authority to discipline detailed personnel remains with the

Disciplinary Authorities given jurisdiction to hear and decide under
NAPOLCOM MC Nr 2016-002, CSC Omnibus Rules and other related
issuances; and

b) With respect to administrative cases arising from acts done by the

detailed personnel in the receiving office, the receiving office in
coordination with the ITMS shall initiate the filing of complaint against
the concerned personnel in conjunction with the NAPOLCOM MC
2016-002, CSC Omnibus Rules and other related issuances.

6. ln the event where lT Personnel detailed is chosen or recommended by the

receiving unit to attend a seminar or training local and abroad, lT Personnel
should seek approval from D, ITMS for its concurrence.

c. Operations Superuision:

1. Performance of detailed lT Personnel in the accomplishment of lT-related

projects and func{ions in the receiving unit:

a) Detailed lT Personnel performance on their lT-related tasks in the

receiving office/unit shall be evaluated by ITMS through the Plans
Office based on their submitted accrmplishment reports.

b) Detailed lT Personnel that are proven ineffective in their current lT-

related functions and in the implementation of lT-related projects shall
have their detail order revoked or terminated earlier.

c) Detailed lT fficer should include in their accomplishment report the

lnformation Systems installed in the receiving unit, to show that lS is
maintained and operational.

2. Promotion of ITMS services:

Detailed lT Personnel shall promote the use of lT services whenever

possible to optimize resources, centralize coordination and
standardization of lT services such as the use of PNP ffice Websites,
Mobile applications, coordination for the development and integration of
lnformation Systems, conduct of Computer Literacy Programs, Computer
Security Awareness, Computer Preventive Maintenance services and
others.

d. Duties and Responsibilities of lT Personnel while on Detail:

1, Ensure that all lnformation System (lS) that will be developed in the
receiving unit can be integrated with the PNp Enterprise Resource
Planning System (ERPS).

2 Formulate plans and conduct activities for the successful implementation

of lT-related projects.

3 Ensure that lnform_ation Systems and lT resources are properly managed,

maintained, and utilized.

Page 5 of 7
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 RESTRICTED

4. Assist in the conduct and maintain an inventory of lT resources (Annex

A), to be submitted quarterly to ITMS Attn: Computer Operations Division
(COD), available within the office/unit of assignment such as:

a) lnformation Systems;
b) Computer Hardware and Peripherals;
c) Computer Software;
d) Network components/infrastructure; and
e) lT skills inventory.
5. Observe the guidelines and procedures in the operation and maintenance
of the PNP Campus Network (as applicable);

6. Observe all existing policies, guidelines, procedures in the conduct on any

lT related projects from its conceptualization up to its implementation;

7. Assist in usefs training on lnformation Systems and/or lT-related projects

for implementation with the assistance of Training and Research Division,
ITMS;

8. Shall look into the security aspect of lS within jurisdiction;

9. lnitiate the development and update of official webpage and utilization of

official e-mail addresses of the office in coordination with ITMS WSCSD;

10. Shall evaluate all existing lS especially those programmed by ITMS if still
responsive or needs improvement/enhancement;

1 1. Submit Monthly PNP Personnel Accounting Report (MPPAR) (Annex B) to

Administrative ffice;

12.Shall encourage recruitment of lT personnel that shows potential; and

13.Submit Monthly Accomplishment Report (Annex C), Project Proposal

(Annex D) and Project Status Report (Annex E) to Plans Office, ITMS.

6. PROCEDURES:

a. Reeeiving Offices/Units shall initiate through a written request for the detail of
lT personnel indicating therein the purpose of the detail.

b. ITMS may detail lT personnel based on ITMS plans and programs.

c. The lrMS Personnel Placement Board shall convene and deliberate and
shall submit recommendations for approval of the D, ITMS.

d. Administrative office to prepare a memorandum to inform the receiving office

on the status of the request.

e. Administrative office shall prepare the Letter order for signature of the D,
ITMS.

f. upon approvar of the Lefter order, said order shafl be issued to concerned
rr
Pglsgnne] f_or compriance, and Administrative office shail furnish copy io tt e conc"rn"a
Division/Office of the detailed lT personnel for reference.

Page 6 of 7
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 RESTRICTED

S. Concerned lT personnel to be detailed will get said SOP from ITMS Plans
Office and will be briefed of their duties.

h. The receiving Office/Unit shall inform the D, ITMS thru the Administrative
Office that the lT Personnel have reported for duty.

i. Upon termination of detail, concerned lT personnel shall report back to ITMS

Administrative Office within seven (7) calendar days.

7. MISCELLANEOUSPROVISION:

a. Request for pre-tennination of detail either of receiving unit or the detailed lT

personnel of his/her details shall be subject for evaluation and recommendation of ITMS
Personnel Board for approval of the D, ITMS,

b. Upon the effect of this SOP, all lT Personnel whose detail has expired, unless
renewed, shall report back to ITMS Administrative Office.

c. Periodic review on the guidelines shall be done by the ITMS Personnel

Board subject to the approval of the Director, ITMS.

d. Detailed lT personnel shall sign the Letter of Undertaking and submit to

Administrative ffice.

8. PENALWCLAUSE:

lT personnel who will be found in violation any of the provision of this SOP shall
be a ground for administrative disciplinary action based on the existing PNP rules and
regulations.

9 RESCISSION CLAUSE:

All policies not in conformity with this SOP are hereby rescinded.

10. EFFECTIVIW:

This SOP shall take effect upon approval.

E E G NEMENZO
Poli ce Chief Superintendent
Director, ITMS

PageT of7
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 Republic of the Philippines
**t NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE

ffi lnformation Technology Management Service

Camp Crame, Quezon City
http://www. itms. pnp.qov. ph

LETTER OF UNDERTAKING

detailed at
from to have fully understood all that is written in the
SOP No. 201641 also known as the "Gu'delines and Procedures on the Detail of
lnformation Technology (lT) Personnel to Other PNP Offices" and adhere strictly to
the rules and regulations written in it.
Also, I shall not in any way bring the name of lnformation technology
Management Service (ITMS) into disrepute in and/or outside its Office.
To this end, I also undertake to accept in good faith the disciplinary measures
taken on me for contravening its rules and regulations.

Signature over printed name

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 INFORHATIOII TECHNOLOGY ilAI{AGETEI{T SERVICE
ON.DETALED SERVICE PERSOT{TIEL

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NAHE

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I lnlorm.tron Sylt.m {lS) O.volopnrnt

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6 Sv3lem Testm *-91 CO.rEaCtg.)
7 Svstem Presentatron % ol Co.Ilglgrrqr
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INTER-OFFICE MEMO

FOR D, ITMS

FROM C, Plans Office

SUBJECT Results of Thumbs Up-Thumbs Division/Office

Submission

Date September 27, 2016

1.
Herewith is the result of the Divisions/Offices submission of Thumbs-up
and thumbs-down.

MONITORING OF THUMBS UP . THUMBS DOWIT SUBMISSION

As of September 27, 2015

No of
No. of
Division/Office Personnel Variance Reason
Personnel
Submitted

Directors Office 3 0 3
Deputy Director 2 1 1

Deputy Director for ITM 2 2 0

Chief of Staff 3 7 2

Admin 25 15 10
BFO 8 8 0
to 6 4
LO 6 6 0
Plans Office 10 8 2

PSMU 7 7 0
SBMO L4 13 7 1 Driver

coD 24 22 2

DMD 29 27 2

NMD 15 0 15

SMD 38 34 4 3 Detailed

TRD 10 9 1 1 Leave

WSCSD 17 t7 0

3. Request acknowledge receipt.

JHOANNA GRACIA Ii FABRO

Police Chief lnsPector
 PROGRATI/PROJECT/AC NUTY OUTPUTIi.OiCAIORS ACTUAL R EMAR K

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2 Messages Aded Upon Messaoas Ad6d Uro.l

B Prepara0on o{ Enefngs/PrasenlaUoo Nr o, PresentamdBrP[ngs

C Prsg€l-ato(l c, Co.Ilrro6 Nr o{ Comrios

O Cornmos Rccgvad M at CornnEs
E Praparsuo0 or PrSd P(Tos€ls N, ol Prooosai3
F Ofie.s l lndi5t ) Nr ot Adrv[Es

l {. Traani.{arstrnhara
A Cordud.d
1 Trtle
2 lrdusrve Oate
3 Vgnue
4 PanraPants Nr ol Pariopaols
B An.flded
1 Trtle
2 lnclustve Date
3 Venue
4Pa tcrp€nts Nr oi

Pref,arcd by

ICT Porsonnel lmmed€te suporvrso.

 PR a

Polbe Officers ara mqdmd to submit specfic Prfftct Ropocab in support of

tnir brmdabd plans.

t. Pql*t Tltb: A brbt fie lhorrld be giv€n thet uorld deerly dacribe Ore
proposed proiect

lt Propooat TtE legd nann of the indivktrd or orgarizalion u,ticfi rill

recsive funds of the pr{ect is approlrod.

il, Pryr.cl D-crlptbo: The propornnt should dacribe the nailre ot the
proiect i.e., what edivilie will be done, u,tp will do it, ufiere he ac'tivities
win be held and rrhen. lt shorlt! De dear it the proieci is for a pertormance,
an erfritrii a conlbrence, a rcsscfi prqoct book or m4azine, etc. Any
exfraordinary or inmvative comporrnt of tho pn*tcf thould be adentified.

tv Pql.ctBrckgrcund: The contoxt ot the prcioct i.e., a3 part of the

popornnts lorB brns pogrens, or as pert of en irGgrated set of adivities
being undertaken by a grcup of orgmazalion or indivittuab. The importrane
and rslronalo of fio proiecl shorld be e)g&inod. Whomver pcslUe, fte
use of statbtical informatbn shorrld be pres€nbd to iustry the purpose of
thc prolcct

v OQf.ctv- nd Erprctd OulDUt The taqc{ otiociives that are

expectod b bo Ealiz€d/@ndelizsd afur implemcntalim shot ld b€ stabd
in the SMART way - Spectfrc, ileasurabb, Afiaineb{e, Relewnt and Time
Dound.

vt lmprct ThB shorrld exdain the pqlccfs poEnlial conttrutbn b the

commurity rfiera it will bc inplsrnenbd, or the proted's silytificance and
effi on sod6fy, in general.

vI Trqot ErneficlrL3: The propornnt shoull irxf,cab the number ard

type ot direct proiect beneficiarbs and tha rumber of indiect bonefcides.
 .1_--

t SnJPJS
I )oEn L uo,tducseo l uon!8od.lroJ ueeJ1lltelw4 131

lo sv
snlvlslSrroudl,
19/AA1S !$), ICVNVX ICOWNH,:]! NOUV AodNI
 rrli{r
Republic of the Philippines
i NATIONAL POLICE COIVIi/ISSION
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City

PNP MEMORANDUM CIRCULAR 0 2 FIB 2017

NO. 2017- 0i0 I
COMPREHENSN'E PNP POLICIES AND GI]IDELINES ON LEAVE

1. REFERENCES:

a. Presidential Decree No. 1083 "Code of Itiluslim Personal Laws"i

b. Revised Rules on Administrative Cases in the Civil Service (RRACCS);

c. Rule XVl, Omnibus Rules lmplemenling Book V of Executive Order No. 292 and
Other Pertinent Civil Service Laws,

d Civil Service Commission (CSC) No. 41, s. 1998, Srrbject: "Amendment to Rujes
I and XVI of the Omnibus Rules lmplementino Book V of the Administrative Code
of '1987 (Executive Order No. 292);,

e. CSC Resolution No.000227 date.l Janlary 26, 2000, Subjectr "lvluslim Holiddys,
Query";

f. CSC Reso[rtion No. 000765 dated L,4arch 24, 2OOO, Re: "l\ilaternity Le VE
Benefits Under Republic Act No. 8552 (Domestic Adoption Act of 1998)";

g. CSC tvlc No. B dated lvlarch 22, 2004, Subject: "(iridelines on the Grant of
Parental Leave to Solo Parents"; i

I
h. CSC Resolution No. 051206 dated ALrgust 26, 2005 Subject: "Guidelines on tne
Availment of the Ten-Day Leave ljnder R.A. No. 9262 (Anti-Violence Agaih t
Women and Their Children Act of 2004)", 1

CSC DBI\, Joint Circular No 01, s.2006 clated April 27, 2006, Subjeot:
"Grlidelines for Availing of the Relrabililation Privilege",

CSC MC No. 15, s. 2006 daled .,trly 28, 2006, Subjecl: "Guideline" on th"
Availment of the Ten-Day Leave UnJer R.A. No. 9252 (Anti-Violence Agaihst
Women and Their Children Act of 2004)",

k. CSC IvlC No 25 s. 2010 with subiect "Gtriclelines on the Availrneht of the

Special Leave Benefits for Women Ljnder R. A. No 9710 (An Act Providing for
lhe Nlagna Carta of Women) :

I CSC [/C No. 2, s.2012 dated Febrtrary 16, 2012, Strbject: "special Erheigency
l-eave to Government Employees Afiected by Natural Calamities/Disasters";

m NAPOLCOT\i] Memorandum Circtrlar (l\ilc) No. 95-025 dated December'8, 1995,

dated i'Prescribing lhe Policies and Procedrlres Governing the Official Foreign
Travels of Uniform;d Personnel of the PNP"; i

Page l1
 I

n NAPOLCOM MC Nq. 96-012 dated Oct.rbe||7, 1996 subject: 'Presffibing

Additional Guidelineq on Official Foreign Travels of Uniformed Personnel ofthe
Philippine National Police";

o NAPOLCOM Resolulion No. 99 036 dated Maroh 9, 1999, Subject: "Limiting to

Thirty (30) Days lhe Grant of Vacation Leave for PNP Uniformed Personnel"l

p. NAPOLCOM MC No. 2006-001 subiect: "Amending Seclion 6 (a) of

Memorandum Circular No. 93-024, enlitled "(;Uidelines in the Application of
Penalties in Poiice Adminislrative Cases", tly Removing As An Administrativo
Disability lnherent in ihe Penally of Dismissal from the Service, lhe Forfeiture of
Leave Credits:

q NAPOLCOM MC NoL 2006-003, Subject: "Frrrther Amencling Memorandum

Circular No. 93-018 entitled "Prescribing the Aulhorized Decorations, Sorvice
Ivledals, Ribbons and Badges oF lhe Philippine l.lational Police"'

r. NAPOLCOM R€solulipn No. 2OCJ9-420 SUI)jecl: "Enjoining the Directorate for

Personnel and Records Management of lhe trhilippine National Police not to
Deduct from the Acclinulated l]eave Credits of Police Personnel th6 Period of
Absenca Due to an lllness which Cause llisil-ler Total Permanent Disability
Retirement";

S NAPOLCOM MC No. 20'10-004 Amending Section 24 of Memorandum Circular

No.93-018 subject: "Prescribing The Authorized Decorations, Service l\redals,
Ribbons and Badges of the Philippine National Police",

NAPOLCOM Resolulion No. 2010-090, subjecl: "Contirming Philippine National

Police Circular No. 2008-0'lB entitled 'Prescribing The Policies, Guidelines and
Procedures on Foreign Travel of PNP Personnel, Amending PNP Memorandum
Circular No. 2002-017 dated November 16, 2o(,2, enlitled: Foreign Travel"'

u NAPOLCOM MC No. 2012-002 dated December 3, 2012, Subject: "Prescribing

the Authorized Awarbs to be Conferred to Non-Uniformed Personnel of the
Philippine Nalional Police";

v GHQ, PNP lmplementing Guidelines for l-eave of Absence dated May 24, 1994;

w. PNP MC No. 99-002 dated January 29, 1999, srrbjecl: "Revised Quantified
Criteria for Selectidn bt PNP P"r"onnel for F-oreign Training/Travel",

x. PNP Circular No. 2OOO-005, slrbjecl: "Gur(lelirles And Piocedures in lhe Grant of
Study Leave on Official Time and Finarroal Assistance for lhe PNP Personnel
tor Purposes of Taking Review tllasses For Bar Examinatlons";

y PNP Circular No. 2Od2-OO9 dated I\, ay 21,2oo2, subiect: "Revised Guidelines in
the Frhng of Leave for 8ll PNP Personnel",

z. PNP Circular No. 2OO7-OO9 dated September 4, 2007r subiect: "Guidelines in

the Conversion of PNP Medals to Service Credit and its Utilizalion as Service
I eave",

aa. PNP Circular No 2010-OO3 date.l Febrrrary 6' 2010, subject: "Guidelines and
Procedures in Availing Rehabilitalion Privlleges for Non-Unitormed Personnel
(NUP)"i and

Paoe | 2
 (._.,

bb. NAPOLCOM MC No.2016-002, daled Marclr O/, 2016, entitled "Revised Rules
of Procedure before the Adminislrative Disciplinary Aulhorities and tha lnternal
Affairs Service of the Philippino National Police "

2. SCOPEICOVERAGE:
l

This MC sets out the guidelines an(l procedlrres in llle entitlement and availment of
the diFferent leaves granted to fersonnel of the Philifrpine National Police under existing
iaws, rules and regulations.

3. OBJECTIVES

a. To establish a system for lhe applicalion for leave of absence of all PNP
personnel; and

b. To establish implementing nrles an(l reolllalions on leave administralion

appiicable for all PNP personnel

4. DEFINITION OF TERMS:

a. Accumulated Servico Credits - refer to lhe lotal or running balance of unused

service credits excluding service leave c,redits

b. Actual Services - refer to the periocl of conlintlous aclive service since the
appointment of PNP personnel inchrding tll8 period or periods covered by any
previously approved lgave wilh pay.

c. AWOL - refers to the bLsence without official leave.

d Children - refer lo those living willr and deflenrlent lrpon lhe parent for support.
They may be unmarried, unemployed, not ntore tharl 18 years of age, or even
over 18 years but arP incapalre of self-stlpport beqause of mental and/or
physical defect/disabilily

e commutation of feileCradits - refers lo the convorsion of unused leave

credits to their corresfldnding money value

f. Conferment - refers to the givino or isslrit'ro of award/s

g. Confirmation refe |.! to validation, aulhentication or conversion to service

credits of awards conferred.

h cflm latlon of LeavL Creclits. refers to irlcremental acquisition of leave

credits by PNP personnel.

Detail Service - refers to lhe letnporary m()vefilent from mother unit/office/

department/agency to another wlrrch does rlol irrvolve d reduction of rank status
or salary of detailed PNP persorrnel

Family - refers to the solo parenl ancl hls/her child/chtldren; provided'

Lowerier, tnat the family member referred lo in liection
q, paragraph (a) (10) of
il-lG--b6ii'lti; ;i erti"t" ttt, section 6, paragraph (b) ('10) of.the IRR shall
in"tuO" any relative try consarlottitnty tlt) l. llle forlrlh degree Th-e,se
persons
grandfather' grandmother'
nrt are nol limite<l lo arry rrn''le, drrnl'
"trff-i""fri.,
niece, nephew, or co(lsin.
parbnts' unmarried brothers
lmmediate Family - refers to the spouse' c'llildren' upon the
,nJ ai"f'o" u"O uriy relallve llvlng under tlre same roof and dependent Pase I 3
 employee for support (Amended by CSC MC 6, s. 1999).

k. Leave of Absence - refers to lhe rigl'll granled lrl personnel not to report for
work with orwithout pay as may be provided l)y law and as the rules prescribed
in Rule XVI of the Omnibus Rlrles lmplementing Book V of the Administrative
Code of 1987 (Executive Order t'lo. 292)

l. Maternity Leave - relefs to lhe leave of ahsen(:e oranled lo female government

emplovBes legally entitled thereto in acl(lilion to vacation and sick leave. The
primary intent or purflse of granting malernily leave is to extend working
mothers some measuids of financial help an(l to f,rovide her a period of rest and
recuperation in conneciion with her pregnancy

m Natural Calamity - refers to a commonly declared natural calamity/disaster

which may include, but nol limited lo, earllrqual(es, flooding, volcanic eruption,
and landslide that have profor rnd environrnelt eFfecl and/or human loss and
frequently cause financial loss.

t-l Official Time - refers when a personnel is allowed to attend reviow classes
during office hours or working (lays on a hrll lime basis free from all duties
and responsibilities, yel enltlled to all l)enefits (i.e. salary, allowances,
incentives), and whosb leave shall not he de(lucted from his/her leave credits.

o Parental Leave - refers to the leave beneflls llranted to a solo parent lo enable
said parent to perf{rln parenlal dr.rlies : rrl respondibilities where physical
presence is required

p Patemity Leave - refbis to the privilege granted to a married male employee

allowing him notto report for work for seven.lays whlle continuing lo earn the
compeisation on the condition that his legilirnaie sporrse has delivered a child or
suffered a miscarriage, lor purposes of enal,lin,J hinl lo effectively lend care and
support to his wife before, dLl'|no, an.l aller (rlildt)irth as the case may be
and assist in caring for his new-trorn chitj

q PNP Personnel - refer to the tJniformed an(l Non-Uniformed members of PNP

r. Rehabilitation Prlvillbe - refers lo the teave oranled to officials and employees

for maximum period of six monlhs on dccorlnls of wounds and/or injuries
sustained while in the performance o[ cltllies

S Service Credit - reldis to the nrrmher of (lays earned by the recipient based
on the PNP medals cbhferrecl willl corresporrdir'r(l corlfirmation order as provided
by this MC.

Service Leave - refers to the enioymenl ot leave credit earned from awards
given to PNP personndl and cor,firnlerl as provi(led by this MC'

LI Slck Leave - refers to the leave of absence oranted only on account of sickness
or disability on the part of the employee corrcerned or any member of his'/her
immediate familY.
falls under
Solo Parent - refers to any individual in the government service who
any of the calegories under Para lll of CSC Mf; No' B s' 2004'

Special Em ergency Calamity Leave - refers lo the special leave

privilege
w
"empfoyee affecle(l l)y natural cdlamities/disaslers" for a
Oranted to g orEmm6nl
maximum of five day
ii Paoe l4
 x Special Privilege Le:ive - refers to the leave of absence which personnel may
avail for a maximum o, lhree days annually over ancl above the vacation, sick,
maternity and paterniti leaves to mark personal mileslones and/or attend io filial
and domestic responsibilities

v Study Leave - refers lo a time-off from work nol exceeding six months with pay
for qualified PNP pdrbonnel t,) help them proparo for lheir bar or board
examinalion

z Termlnal Leave- refers to the money vahre ()f the total accumulated leave
credils of an employee based (n lhe higlresl salary rate received priorto or
upon retirement date/voluntary senaration.

aa.Vacation Leave - ref{rs to the leave oF absence granted to personnel for

personal reasons, thd approval of whicl'r is contingent upon the necessity of the
servtce

5. GENERAL GUIDELINES:

a. Vacation and Sick Leave

1) PNP personnel, wljether permanent or temporary, who render work during

lhe prescribed office hours sl'rall, after orre year of continuous, faithful, and
satisfactory service, be entillerl lo 15 days vacalion and 15 days sick leave
with full pay, exclusive of Salor(lays, SLrndays, and public holidays;

2) Unrformed PNP pdisonnel are only allowed ito clays vacation leavo inclusive
of five days mandatory leave ir'r a year excl ding Saturdays, Sundays, and
holidays regardless of the nurnber of accumlrlated leave credits;

3) Vacalion and sic( leaves shall be curnulative and any part lhereof, which
may not be taken iwithin lhe calendar year in which earned, may be carried
over lo lhe succeeding year,

4) Any PNP personridl who relires, resigns, separated or dismissed from the
service shall be enlitled to lhe commrrlation of all the accumulated
vacation/sick leaves to his/her oredit provide(l that his/her leave benefits are
not covered by special law;

5) PNP personnel wllo were dismissed fro[l lhe service for an administrative
case but latar exonerated and thereafler reinstated are entitled to the leave
credits during the period they were ot[ of ll]e service, if provided for in the
decision of higher authorilies,

6) PNP personnel who already exhausted hislrer sick leave credits can use
his/her vacalion leave credils btlt not vice velsa;

7) PNP personnel with pendxrg administrative case/s are not baned from
enjoying leave privileges excepl for leave al)road and study leave;

8) Fiting of an application for leave (excel)t sick leave) without,approval does

not intitle the Dersonnel concerned to absenl himself/herself from work Any
.,".=.,nnel
-snait who absent himself/herself from work wiihout an approved ieave
ue marxea hwol and be subiecled lo p[e charge evahration or
preliminary investigation as llre case maybe,

Paoe l5
 9) Those on detail servico shall file lheir leave in agency/department/otfice/unit/
where they are detailed but shall Ftllnish llleir mother office/unit once
approved;

1O)PNP personnel who are slill (nl p rohalionary period of appointment may avail
of whatever lras earned during the said Period
Accordingly, ilhoUt Day ancurred during the period of
probation sh thereof for the same number of days of
such absence;

1 'l)PNP personnel is absenl wilhout aPproved leave s hall not be entitled to

receive his/her sa ry corresponding to the Pe riod of his/her unauthorized
eave of absence t is understood, however lha I his/her absences shall no
longer be deducte d from his/lter accLlmtllate(l Ieave credits,

'12)Muslim PNP perlbnnel shall l)e covere(l by PD No 1o83 and CSC

Resolution No. OOO227 date(i .,anuary 26, 2000 Re: Holidays;

'13) The provisions of the Civil Service l-aw, lltrles and Regulalions pertaining to
leave shall be supPletory applicable,

14)All absences wi(out approved leave of absence shall be lreated in

accordance with NMC No 2016-002 for L,niformed Personnel and lhe
RRACCS lor the \PP, and

'lSlAll reouests for c]Jncellation/nullification ilf vacatioh leave must be verified

'and
aooroved bv the Chief of Office bul tlle request shall fall within the same
'Vear.
fiscal Any request strhmttted heyonrl the established time limil is
deemed forfeited.

t . Status of the Position while tlre Personnel is ()n Leave

The position of PNP personnel on vacaliolr or sick leave with or without pay is
not considered vacant. During the period of stlch leave, only substitute appointmenl
can be made to such position.

c. Period to Claim Terminal Leave Pay

Requesl for payment of termin.rl leave benefits nlust be brought within 10 years
from thi time the right of action ac(rrlles trpon alr obligalion created by law'

d. Leave Without Pay

1 ) Leave without pay not excee, tnro one year (nay be granted in addition to the
vacation and/or stik leave earnecl. Leavc willlout pay in excess of one month
shall require the clearance of the heacl (rf otlioe/tlnit

2) Leave without pay shall not he granted if said personnel still have leave
credits, except in the case of secondment,

3)' For ourooses of computlno the lenoth of servic€ for the grant of sleP
incremenl, approvecl vacatton leave willrout pay for an aggregate of 15 days
shall not inteirupt the conlinrlily of the 3-year service, requirement for the
grant of step increment. Hc,wevir, if tlld total nrlmber of authorized vacatiol'l
Lave witholt pay include(l will'rin llre 3 year perigd exceeds 15- days, lho
grant of 1-step increment ',vill only be {lelayed for the number of days that
an official or employee was al)se11l wilhotrt payi
Pa0e l6
 4)' Leave without pay for any reason ott|er lhan illness shall not be counled
as part of the aitual service rendered, lhtls, considered gap in lhe service
All absences of PNP personnel in excess of his/her accumulated vacation or
sick leave credits earned shall be without pay; and

PNP personnel who are arrested and srrbsequently delained.in

jail or those
5)'
whose absences are due to force maierlre or events beyond the control of
the personnel such as when the personnel himself/herself is.kidnapped or
iuffering from illness shall not be declared AWOL' ralher thsy shall be placed
trnder a-utomatic leave of ahsence wilhotlt pay on lh€ ground that his/her
services are automsticalty sllspencled arrilslrall nol validly claim salaries nor
earn leave credits during the period ol lrls/lEr delention ln theso items of
force maieLre, the employee is excusecl lronl filin0 ah application for leave of
absence-orovided that he/she informs tlre employer of the unfortunate event
underlvino his/her Absence at the first opporltlne time (CSC Resolution No
991876 d;ted Au{ust 23, 1999 re: Nororra Oase, City Government of Makatl
vs CSC & Galzole G.R No.'1:l'l 392, Fehrr rary 6, 2002)

lf said personnel who is onleavewithorrt Pay lails lo report for work after
6)'the
expiration of i,ne year from llle dale of srlch leave, he/sho shall f'e
considered automdtjcally separated from llle service'

e Leave Abroad

All travel sbroad for purposes of training, shldy oranl' observation lour, seminar'
and the like arising from peisonal invitations frorn forcign agencies or/ar€ sponsored
by the host organization, company, rtniversily, anrl the other private agencies or
i;dividuals sha'il be treated as a personal leave/underlaking of the personnel
concerned and should not involve any government or PNP funds, whalsoever'
However, any travel relative to the invitalion strall slill be on government expens€s
by way of his/her leave with pay. As such, the personnel concerned shall be
cover"d by existing regulations on addilional contractual service with the
government.

f. Study Leavs

Study leave for the purpose of taking pr(,fessional examinations such as 8ar
-tir'tedical
Exams, Board Exams, PRC licensure examinalions and the like should be
availed only once and not on a (lontinuing basis unlil the personnel concernad
passes the examinalion.

g. Transter of Leave Credits

When a PNP oersbhnel transfer from one oovernment agency to anoth€r,
he/she can oither have his/her accumLllate(l vacation and/or sick leave credits
commuted or transferrecl to his,/her new agency.

The second option can be exerclsed as a lnaller of right only by an employets

who does not have gaps in his/her service. llowe'/er, a gap of not more than one
month may be allowed provided same is not dr le t() his/lrer fault'

The option to transfer accumrllaled leave credils can be exercised within one
year only from lhe personnel's transler to ll"le new agency

This provision is not applicable to lralrsfer of leave credits of uniformed

personnelto the civilian service.

Pase | 7
 {,-l

6. PROCEDURES IN FILING LEAVES:

a. VACATION LEAVE - Leave of absence of |)ersrlnnel for personal reason' the

approval of which is contingent Ir[)on llle necessily of ll]e service

Application Procedufes:
'1t The aDolication for vacation leave shall lre made lhrough the Civil Service
' roi*iio 6 (CS Form No 6) si(,necl by the employee and approved by the
proper signing authorities willl erx-lorselrlenl flom rrnit:

2)' Application for vacation leave of absence for one full day or more except for
sici leave shall be submitled on lhe prescribed form for action by the proper
given
head of office/unit through lheir respeclive a(lrninistralive officer on the
deadline opposite lhe number.of days of leave applied for:

Deadline of No. of Days of

application t efore Approving AuthoritY
Leave
the intended leave
5
-F "r FttcolruuP - DD, PD, cD
5 days I-or PCO - D/P-Stafi/RD/Dir
6 -Fo I PNC6/NUP - DD; PD; CD;
7 days 14
fjor PCO - D/P-Staff/RD/Dir

3)' Application for vaCjtion leave of absence for more lhan 15 days except for
le"r" shall be submilted lhrotlgl't ll'teir respective adminislrative officer
and MUST REApH the RMD,DPRI\,I (Attn: Leave Section) or the
"i"k
RPHRDD/ARMD ars the case maybe on lhe giveh deadline opposits the
number of days of leave aPPlied:

Deadline of No. of Days of

application before Approving Authority
[-eave
the intended leave
_ 10 days l 15 io 45 Tt)PRI\,4 Nr-toRD PRO NSU
15 days 46 to 60 TCDS
15 days 61 to 90 CPNP
30 days 91 to 110 NAPOLCOM

Tsrms and Conditions:

1) Whenever the applicalion for leave,)f ahserlce, including terminal leave, is

not acted upon by lhe lreacl of aoency or his/her duly authorized
representative wiidin five working days atter receipt thereof, the application
for leave of absence sllall be deeme(t approved,

2) Leave of absence other than illness of personnel or of any member of his/her

immediate family must be contingenl I rl)on llle lreeds of the service' Henc€,
the grant of vacation leave shall be at the discretion of the head of office/unit;
and

3) Applications for vacation leave of less than 30 days need not be

accompanied by clearances

b. SICK LEAVE - Sick leave refers lo leave.,f al)sence granted to PNP personnel
on account of sickness or disabilily an.l ar)y relative living under the same roof
and dependenl upon the persortnel for srlpl)l)rl

Paqe | 8
 \-/

Application Procedures:

1\TheaoDltcationforsickleaveshallhenladetllroughlheCivilService
" i.r* [t-. o ics iorm No. 6) stgnecl by ll]e employee and approved by the
proper signing aLlthorities with err'lorsemcrrt fr')m rlr'lit: and

?t
-' AII aooltcations fol stck leave of ahsence for one full day or more shall be
;r#-onlh" prescriberl fornr ancl shall he ()t filed immediately upon return to
,ort Out t itf,in five days thereon llolitie absence in writing' however'
U" a"nt to the imme(liate srrpervlsor andior to lhe offtce/unit head'
"fi"fi
Aoolicalioll for slck leave trl excess ')f llve slli:cessive days shall be
by a proper medical certlticate with the license number of tho
"ii"rp"ni"a
altendlng physician indicated lhereln.

Terms and Conditions:

1\' Aoolicahon for siileave shall immedialely be filed upon the personnel's
retirrn lor work Fallure loflle sllall I'e corrsi( ler ed AWO| .
will
2)
-' Srck leave mav be appliecl for in advance in cases where personnel
,nJ"rgo medical examination or operation or advised to rest in view of lll
health cluly suppoded by a medical certificale;

3) ln ordinary application for sicl{ leave alrea(ly taken hot exceeding five days'
granting
rhe Chief ;f bificgiunit concernecl may (loly determine whether the
a
of ai"[ t""u" is proper under tl,e circllmslances ln case of doubt' medical
certificate is requiied;

4l absences due to servlce lelaled illness which 68used lhe retirement

' The
,nJ", fot"i Perminent Physical Disability shall not be deducted from lhe
accumulated leave credits of the retiree, and

5) lndicating hereunder are the approvino aLrlhorilies for the long term sick
leave applied for:

NUMBER OF DAYS APPROVING AUTHORITY

45 or less TNPRi,,I ( l'll lO); RD(PR O); D(NSU)
46.60 TCDS
61- CPNP
91 ot more NAPOLCOM

C. FIVE.DAY FO ncgdliunruon'ronY LEAVE I)NP personnel with 10 days or

more vacation leave earned shall be allowed to go on vacation leave whether
continuous or i ntermitient, for a minlmum ot five working days annually

Application Procedqres:
'1\ The aDDlication for man,lat,,rv leave shall be nrade throLlgh the Civil Service
' ;;;;ffi.; 6s ror. uowilh oi srsned bv the emplovee and approved bv the
proper signing authorilies endorsernent fronl uniti
shall be
,\ Annlicalions for rhindatorv leave of absenoe for on.e fllll day or more
'' ;ff;;ffi;;ih. pi""iiinlJr"t. for aclion bv the proper head ot orrice/unit
tir" J"Vli" ,a*ri"e before the cftecllve date ot sl lch leave' and

Paoe I e
 3) Heads of Office/Unit shall upon consultation wilh the
personnel' shall prepare
-' schedule of the
v""dy leave plan tither on one lime tlsed or on staggered
"mandatory vacalion leave of Personnel'
Tcrms and Condition$.

1\ Heads ot omce/U|lt are authorized to oancel the scheduled mandatory 5-

dav vacation leave of personnel when lhe servlce requlres so:

2l
-' PNP Dersonnel witN 1o days or more vacation leave credits shall be required
io to'on vacation leave (mandatory leave) whether conlinuous or intermittent
tor"a mlnimum of five working days anntrally' The mandatory annual five
days vacalion leave shall be forfeiled if nol taken during the yeari
year
3)' Retiremenl, resignation, and dismissal from lhe service in a particular
without completing the calendar year (kt not warrant. forfeiture of the
conesponding leavlb credits if concerned enlployees opted not to avail of tha
required five-day mandatory vacalion leave: and

4) ln cases of retirement, resignation and rlisnllssal from lhe service wherein

the calendar year is not completed, the five (lays lvtandatory Le€ve shall not
be deducted irom his/her leave credits provi'led, concemed personnel
opted not to avail of the required five-day nrandatory leave for that year'

d. SPECIAL PRIVILEGE LEAVE (SPL) - in addition to the vacation,

sick,
maternity, and paternity leaves, Personnel willr or wilhollt existing or approved
Collective Negotiation Sgreement (CNA), ar(l covered by special leave laws' are
granted the special leqve privileges.

Application Procedatfes:
'1) The application lor special prrvilege leave shall be made through the Civil
'Service Form No.,6 (CS Form No.6) signed by the employee and approved
by the proper signing authorilies with en(lorsement from unit

2). Applicalions for servics leave for one ftlll day or more shall be submitled on
the prescribed form for action by the proper head of office/unit five days
in advance or whehever possible, of lhe effective date of such leave'

The following are special leave privileoes sr rhject lo the conditions stated:

a) Personal rhilestones - strdl as birthdays/weddings/weddinU

anniversary celebrations, and ollrer imPorlant occasions, includino
funeral/mourning leave and death allnlversary

b)' Parental otiiiqations - such as allen.lance in school programs, PTA

meetings/graduations, enrollmerlt, first communion, medical needs,
where ; child of the government elnployees is enrolled

c) Filial obligations - sLlch as employee's moral obligation toward his

parents and siblings for tl'leir me(iioal and social needs'

d) Domestic dinergencies - such as srldden tlrgent repairs needed at

home. sudden ahsence of a nanrly r)r rirald, ancl the like'

e) Personal tfansactions - stlcll as Payin0 laxes, court appearances,

arranginq a housing loan, etc
Pase | 10
 f) Calamity, accident, hospitalizalirrrr leave - such as force majeure
evenls lhat affect the life, lirnb, an.l property of the employee or his/her
immediate fam ly

g). Relocation Leave - such as lransfer of residence or assignment of

PNP personnel.

Terms and Conditioris:

1) Personnel can slill pvail of hrs/l]er birlh.lay or wedding anniversary leave if

such occasion fallg on either Saturday, Sunday of lloliday either before or
after the occasion;

2) Personnel applying for special leave privileoes shall no longar be required lo

present proof that they are entitled to avail of such leaves;

3) Three-day limit for a given year shall be strl(Jly observed, personnel can
avail of one speiial privilege leave for lhree days or a combination of
any of the leaves for maximum o[ tlrree days in a given year. Special
leave privileges are non-cumtrlative and Iror.l. commutative; and

4) Personnel shall seek approval of the apPlication for the said special privilege
for at least five days prior to the availal,ility of lhe special leave, except on
emergency case.

e SERVICE LEAVE - A rhaximum lrmit of '15 (lays service credits shall be allowed
every calendar year for PNP uniformed persontrel who had been or shall be
conferred with appropriate PNP medals ir'
recognition of outstanding
performance of police functions and activities.

Application Procedures:
1) The applicalion for service leave shall bs made through the Civil Service
Form No. 6 (CS Form No 6) signed by lhe employee and approved by the
proper signing authorities will'r endorsernclrt kom unit.

2) Applications for service leave of absence fr)r one full day or more shall be
submitted on lhe proscribed form for aclion l)y the proper head of office/unit
five days in advanpe, or whenever possible, of tlrc effective date of such
l€ave

Terms and Gonditioirs:

1) Awards must be confirmed/converted (by lhe issuing unit) upon request by

concerned PNP personnel ffllm tl're dale ol confennenl onwards bul not later
than the last day ciI the nexl calendar year. Olherwise, such awards shall no
lon ger be confirmeq/converted;

2) Service credits earned from the confernrenl of appropriate medals must be

enjoyed by concerned PNP personnel willlin one year from the date of
confirmation (see Table 7);

3) There shall be one time and complete ulilizalion ot the corresponding

number of service credrls of a particul.rr rnedal or combination of medals,
olherwise, anv rerhbining unused service credit for the said medal/s shall be
forfeited;

Page | 't 1
 (

4) Recycting of PNP ilreclals for purpose ol service leave is strictly prohibited;

and

5) Personnel may only avail of service leave afler lle/she has availed of the
mandatorv leave.

f LEAVE ABROAD - PitlP personnel travellin0 abroad while on leave of absence

need written Travel Adthority frorn their respective department

Application Procedures:

The followng require/nents shall be strbmitt€{J to lhe RliilD, DPRM (Attn: Leave
Section) at lJast 50 days before the start of ll-re intended leave:

1) Unit endorsement;

2) Basic lelter request, lncludlng lhe nllmber of days, reason for leave and
address whiie on leave:

3) Duly accomplished CSC Fortrr No.6,

4) Breakdown of leavg credils lrom RMD llPR[i,

5) Case Monitoring qlearance System (Cir(lS) Clearance from DLOD, DPRM;

6) Certificate of non money/properly accot ullal)illty, and

7) Undertaking that the personnel is not a witness in a drug-related case,

olherwise, lhe personnel has to sectlre pcrmlssion from lhe court'

Terms and Conditions:

1) The approving authority for leave abroad shall be as follows:

PARTICULARS APPROVING AUTHORITY

PSSUPT to PDG SILG
NUP, POl to PSUPT VCEO, NAPOLCOM
Extension of leave CPNP

2)' The PNP personnel may reqLresl fot arr exlension of leave to his/her
Administrative Officer, which mr rsl rea( h lhe RIVID ai least 15 dqys beforethe
expiralion of existing leave excefit ir,r tnedical reason/sudden death of
immediale member of lhe fanily all(l f()rltlilous event for approval of the
CPNP. Extension of leaves maybe alk)we(l only for a maximum period of 15
calendar days; arid

3) The Administrativ! Offlcer shall strbnrit a report to the DPRM (Attn: RMD) on
whether lhe subject PNP personnel already rehlrned to work, attaching a
certilicate of duty slatus imnlediately Lrpon lhe expiralion of the leave Failure
to do so will be a grotrnd tor declaring sr rbje.rl personnel on AWOL while the
Admrnistrahve Offiber wll bc stibiecle(l for pre-charge evaluation for neglecl
of duty.

q. STUDY LEAVE FOR PURPOSES OF TAXING THE BARTBOARD

ExAMINATION/MASTER's DEGREE

PNP personnel who rF a gra.hlale oF Ba(rlelor (,t Laws or other courses requiring
the passrng of the Board sllclr as crlmlrhlk)0y, nllrslng dentislry, accounlancy
Paoe | 12
and olher bachelor degree who desires to lake lhe Bar/8oard
examinations/Master's Degree with thesis may avail sttldy leave

Application Procedures:

1) The application for sludy leave shall he nla(le lllrorrgh the Civil Service
Form No. 6 (CS Form No. 6) sioned by the en'lployee and approved by tho
proper signing authorities wilh endorsemenl from tlnit;

2) Qualified candidates shall file their applk)atiorr through their respective heads
of office for proper endorsernent kJ the llarectorate for Personnel and
Records Management (DPRM) al leasl (,rre nlonth before the effective date'
All heads of offices shall see lo il that no Llnrlre disruption in work operation
occurs while these employees are on leave, and

3) Once the application of sludy leave is apnroved, candidates shall submit an

affidavit of undertaking or enler inlo a (;onh'act lo obligate lhemselves and
promise to render service to the PNP, olheMise, lhey shall refund the
salaries they hayi received during llte stu(ly leave for a period as
provided under the terms an(l conditions.

Qualifications Requirements

The candidates q all be selected based on the following qualifications

requirements: I
1) Musl havs graduated wilh a degree in Bachelor of Laws or any course which
requires the passing of a hoard examination such as, bachelors of
criminology, nursing, dentislry, accoLlntatrcy, elc.,

2) For complelion oI iiasler's degree wilh thesis, the profession of ,ield of study
lo be pursued must be relevanl to the PNP mandate, or to the duties and
responsibilities of the concerned offlcial or employee, as determined by the
head of office/unil.

3) Must be a permanenl employee of lhe l'l'lP

4) Must have rendered at least two years ()f service in the PNP with at least
very satisfaclory performance for the lasl lwo rating periods immediately
preceding the applicalion;

5) Must have no pending adminislrative an(lor criminal charges;

6) Must not have any currenl forei0n or local srlrolarship Oranl,

7) I\,'lust have renddred the service obligation of any previous training/

scholarship/study lbave granl,

8) Must be physically and menlally Iil, anrl

9) Must submit an Educational Support Pro0rarn Affidavit of Undertaking

The PNP shall:

1) Authorize the PNP personnel to go on a nraximlrm 6-month study leave of

official time to review for [tAR exarninations and ll]reo months for board
examinations; and one monlh ancl a lralf (11/2) for completion of master's
degree,
Pase | 13
 tr

2) Relieve lhe PNP personnel of all 'lulies an(l responsibilities for

the duration
of the study leave,
personnel during
3) Pay the salary, allolvances, anrl olher benefils of the PNP
lhe six-month sludY leave; and

study leave shall not be charged tc' i)r

(leducled ftom lhe PNP personnel
4) The
accumulated leave
redits
Terms and Condition

1) The PNP personnel shall enter into a conlracl with lhe PNP and shall
liveup toits stiptllated terms and conriili(nrs'
2) The PNP Dersonnel shall frnish his/her har/hoard roview or complete his/ her
-' maiteris degree within tlre speoified period or as stated in the
Educational Support Program (ESP) Affi(lavit of tlndertaking'

3) PNP Dersonnel who failed in the bar/board/maqter's degree holds their

service commitment specilierltn lhe FSP Aftidavrl of lJndertaking'

4)' PNP personnel who failed in bar/board examination/completion of master's

deoroe can re-applv for another study leave in case they would wanl to lake
revlew classes again brt th"ir leave sllall lrcw be charged to their leave
credits,

5) The PNP personnel must take the bar/l)oar(l axamination immediately after
the termination of the review class;

6)' After takino the bar/board examination, or cornpletion of master's degree with
thesis. helshe shall immedlately sutnnit tlle fotlowing documents to oPRM
(RMD:Leave Records Secti(n):

6.1 Proof of having taken the bar/boarrl examindtton, completion of

masler's degree wilh lhesis,
6.2 Certificate of assumplion after llre skrdy leave
6.3 Report of Rating (for Bar/Board passers) upon release by tha
Supreme Court of tfre Philippinesi Professional Regulatory
Commisston (PRC)

7)' The PNP personnel upon completion/te nination of his/her bar/board review
or compleiion of master's deOree ls imnleclialely required to render service
obligation as herein specifierl
Period of Stud v !9qY9 Iterlrriled No. of Years oJ Servi ce
'1-3 months 2 vears
4-6 monlhs 3 ars

8) Those who will coinpulsorily relrre withirr the next three or four years, as the
case mavbe, ard disqualifie.l lo= avail (,1 llris program because they cannot
anymofe render lhe reqllire.l servlce.

9) All financial supPort includlrl(J salaries irtcenlives, allowances, and bonuses

exlended to th; PNP personnel whiie on study grant shall be repaid to the
organization in terms oF service obligatiorl immediately upon completion/
ter;ination oI the grant. Olherwise, in case clf breach of contract, the PNP
shall be constraiired to dedrlcl any orrtstanding obligalion from the salary
or from whatever benefits dtle the pelsonrlel or that lhe sludy leave shall be
Paqe | 11
 deducted from his/her leave credits. ln a(ldition, the PNP personnel may
also be proceeded against administratively for such breach;

1o)ln case of permanent disabilily or death of lhe PNP personnel in the course
of his/her studies or repayment period, the lirll amount extsnded by lhe PNP
to the PNP personnel shall be considere(l fully paid aft6r presentation and
validation of evidence of sucl] fact. Such evi(ience/proof shall be verified and
certified as valid by the head i )f office;

11)lf a PNP personnbl fails to frlfill the servroe obiigation due to voluntary
resignation, oplional relirement, transfer of agency, resignation,
abandonment of duty, or olher sirnilar |eason, lre/she shall be required to pay
the money value of the requared servir)e ol)ligation based on the salary
received at the time of his/her relirement, transfer or resignalion computed
on the numb€r of inonths he/slre was on study grant, including saliries,
allowances, and other monelary incentives received while on scholarshlp,
pursuant to all existing policies, rules, an(l re0rllations;

12)A proportionate refund of lhe monetary valLre of the PNP personnel's service
obligation shall be dllowed provided lhal he/sl]e has served at least 75% of
the total service obligation. Sai(l amount and mode of payment shall be
delermined by the Finance Service lo l)e ile(Ircted from his/her claims in lhe
PNP;

13)ln case the PNP personnel fails to complde llre rcview course/MA due to
poor performance of other sin]ilar reason, the orant shall be terminated and
he/she shall render the required service ohligation to the PNP. ln case of
failure to report back to worl( immediately r rpon terminalaon of the grant,
subject shall be considered absent withoul official leave (AWOL), and such
absences shall be deducted from his/hel current accumulated leave credits,
if any, and/or from his/her salary, and

14)A refund of the ,ull amount Oranled by tlre PNP, including salaries and
allowance received, shall be oharged lo the PNP personnel found guilty of an
adminislrative case within tl'te drrralion ol lris/her study grant.

h. MATERNIW LEAVE - Maternity leave shalt be granted to female employees

whether married or unmarried in addilion to vacation and sick leave. The primary
intent or purpose of granting matentity leave ts to extend working mothers some
measures of financial help and lo provide lter a period of rest and recuperation
in connection with her pregnancy

Applicati on Procedures:
'1) The application for maternity leave shall be made through the Civil
Service Form No. E (CS Fornl No. 6) sione(l l)y llte employee and approved
by the proper signing aulhorities with en{l{)rsement front unil; and

2) t\,4edical Certifl cate

Terms and Conditionsi

1) Female personnel inthe PNP service wlto have rendered an aggregate of

two or more years of service, shall, in addition to the vacation and sick leave
granted them, be entitled to maternity leave of 60 calendar days wilh full pay;

2) Malernity leave of lhose who have rendere(l one year or more but less than
lwo years of service shall he comprrle.l rn pr.rporlion to their lenglh of
Paoe l1s
 t*l
service, provided, that those whr) have selver I for lBSs lhan one year shall be
entitled to 60 days maternily witll half pay,

3) Enjoyment of maternity leave cannot l)e (leferroci brrl should be enjoyed

within lhe actual pdiiod of delivery in a continuous and unintenupted manner
not exceeding 60 cblendar days;

4) Maternity leave sdAll be granted to Female personnel in every inslance of

pregnancy irrespective of ils freqrrency,

5) Female porsonnet inay go on maternily leave lor less than 60 days when
personnel wants lo report bacl( to dr[y before the expiration of her maternity
leave, she may be allowed lo do so, provide(|, she presents a medical
certilicate that she is physicallV fit to assunre Ills dulies of her position;

6) The commuted money va[re of lhe ur]erpire(l portion of the leave need not
be refunded and that when tlre personnel retrrrns to work before the
expiration of her nlqternity leave, she shall be paicl the corresponding salary
for actual services
fonderecl;
7) Maternity leave with pay may be granted even if delivery occurs just a few
days afler the termination of the employee's service. lt may be granted if the
delivery occurs not more lhan 15 calendar days after the termination of
employee's service as her right thereto has already accrued;

8) lf already enlitled, female personnel can still avail 60 days maternity

leave with pay even if she is on an extenrred leave of absence without pay,

9) EveryPNP female personnel is entitle(l l.) rnaten'rily leave of absence with

pay even if she has pendinU administrali\/e case. and
F

1O)The adoptive pareits shall, witlr respect to llre adopled child, enjoy all the
benefits to which biologacal parer]ts are entitle(|. iraternity and paternity
benefits given to biological parenls upon lhe hirth of a child shall be enjoyed
if the adoptee is below seven years of aue as of the date the child is placed
with the adoptive parents lhrough lhe Pre-Adoptive Placement Authority
issued fry lhe Department of Social Welfare and Devolopment (DSWD).

PATERNIry LEAVE rofers lo lhe privrleoe oranted to a married male

,
personnel allowing hrm not to report for work for seven working days while
continuing to earn the compensahon, on the cortdition that his legitimate spouse
has delivered a chrld oi sutfered a miscarriage, for prrrposes of enabling him to
effectively lend caro arid supporl to his wiie before, dLrring, and after childbirlh
as the case mey be and assist in carin0 for his newborn child.
Application Procedures:

1) The application for paternity leave shall be made through the Civil
Service Form No. 6 (CS Form No. 6) signed Dy the employee and approved
by the pmper signing authorities with endorsement from unit;

2\ Marriage Conlract; bnd

3) Birth Certificate/lvlehical Cerlifi cate

Paqe | 16
 \-.-/

Terms and Condition!:

1 ) Every married mdle personnel is entille.i lo palernity leave of seven

days for the llrst four deliveries of his legitimate spouse with whom he is
cohabiting;

2) The first of the foljr deliveries shall be leckoned from the effectivity of the
Paternity Leave Acl bn July '11;, '1996;

3) Married male personnel wiih more than one legal spouse shall be entitled to
avail of patemily leave for an abso[rle nlaxan']um of four deliveries regardless
of whom ever gives birth; and

4) Palemity leave of s'dven working days shall be non-cumulative and strictly

non-convertible to cbsh. The same may be enjoyed in a continuous or in an
intermittent manner by the employee on the days immediately before, during
and after lhe childbirth or miscaniage of his legitimate spouse. Said leave
shall be availed of not later lhan 60 days after the date of the child's delivery.

j. SOLO PARENT LEAVE - The parental leave of seven days in addition to

existing leave privileges shall l)e Oranle(l to any solo parent employee. Solo
parent refers to lhe following:

1) Awoman who gives birlh as a resLrll of rape and other crimes against
chastity, even without a final conviclion of llre offender: Provided, that the
mother keeps and faises the child,

2) Parent left solo or alone with the responsibility of parenthood due to any of
the following circumstances:

2.'1 death of spouse,

2.2 detention or Jdrving of sentence of lhe spouse for a criminal

conviction for at least one (1) year;

2.3 physical/mental incapacily of spouse as cerlified by a public medical

practitioner;

2.4 legal separatiolr or de faclo separalion from spou!e for at least one year
provided he/shd has custody of the clrildrcn;

2.5 declaration of riullity or annulment of marriage as decreed by a court or

by a church, provided, he/she has drslorly of the children; and

2.6 abandonment of spoLrse for at least r)ne year

3) Unmarried person who has preferred to keep and rear the children instead of
having others care for them or give thenr r rp lo a welfare instihrlion,

4) Any person who solely provi(les parental care an(l support to a child or
children provided qaid person is duly licensed as a foster parent by the
DSWD or duly appointed leoal grlardian by the colrt; and

5) Any family membdr who assumes the responsibility of head of family as a

result of the death, abandonment, disappearance or prolonged absence of
the parents or solo parent: Provided thal suctr abandonment, disappearance,
or absence lasls for at least one (1) year
 (_,.,

Application Procedures:

1) Secure a Solo Parent ldentification Car.i lr.,m tlte CityiMunicipal Social

Welfare and Developmenl Offrce.

2) The application for the solo parent leave shall he marle through the Civil
Service Form No. 6 (CS Form No. 6) with certified true copies of the Solo
Parent lD signed by the employee an.l apnroved by lhe proper signing
authorities with endijrsement from unit; an(i

Terms and conditions:

The parental leave of seven (7) days in addition to existing leave

privileges shall be granted to any solo parenl employee subject to the following:

1 ) The solo parent must have rendered government service for at least one (1)
year, whether conlinuoLrs or hrol(en, recli()ned at lhe time of the effectivity of
R.A. No. 8972 on Slptember 22, 2002 anrl regardless of employment status.

2) The parental leave ihall be availed of every year and shall be converlible to
cash unless speclflcally agreed upon previously. lf not availed of within
the calendar year, sbid privilege shall be forfeited within the same year.

3) The parental leave shall be availed of on a staggered or continuous basis,

subject to the approval of the head of agency/offrce. ln this regard, the solo
parent shall submit lhe application for parenlal leave at least one (1) week
prior to its availmen!, except for emergency cases.

4) The solo parent Alnployee may avail r)f parental leave underanyofthe
following circumslances
4.1 attend to personal milestone of achild such as birthdays, first
communion, graduations and other sirnilar events,

4 2 perform palernal obligations such as enrollment and attendance in

school programs, PTA meelings and the like,

4.3attend to medical, social, spiritual and recreational needs of the childi

and

4.4 other similar circumstances necessary in the performance of parental

duties and re;ponsibilihes, where pllysical presence of a perent is
required.

Conditions for Termination of Parenlal l-eave Privileges

1) Changes in lhe slatus and family situation of a solo parent such as marriage
or the concemed parent is no longer left alone with the responsibility of
parenthood shall lead to termination of parental leave privileges. However,
the lermination shall be wilhout prejudice lo reapplicalion should
circumstances warrant.

2) The headof concerne(l ftlay (letermine whether granting of

"g"nc!lotfi""
parental leave is proper or it may colldlct necessary investigation lo
ascertain if grounds for lermination an(l wllhclrawal ol the privilege exist.

k. REHABILITATION PRIVILEGE - NUP rnay be entitled to rehabilitation

privilege for a maxirhum periocl of six []onllls lor wounds and/or injuries
sustained while in the performance of official dtllles. The duration, frequency and
Paqe I 18
terms of availing of the privilege shall be l)ased on the recommendation of
medical authority. Hence, availing of lhe privilege may be less than six months,
or may be on a half-time basis or on intermillent schedule as determined by
medical aulhorities prouded that lhe cumulative total period of availing of the
pnvileqe will not exceed six monllrs

Application Procedures

1) The application fpr rehabiliialion privileoe leave shall be made through

the Civil Service Foim No. 6 (CSi liorrn l.lo. 6) signed f,y the employee and
approved by the proper signing aUlhorities willr endorsement from unit; and

2) Wnllen concurrence of a government pfrysician should be ottained relative

to the recommenddtion for rehabilitation if the attending physician is a private
practitioner, panicqlarly on the duration ot the period of rshabilitation.

Terms and Conditions:

1) For availing onesdlf of the Rehabililalion Privilege, performance of duty

means srtuations ,aiherein the official or employee was already at work. The
same privilege mdy be extended to officials and employees in situations
where the official or employee meets an accrdenl while engaged in activities
inherent to the performance of his/her (iulies, including being on offlcial
business outside of his/her work station, offi{rial lravel, authorized overlime,
on detail order, andbn special assignmenl orrJers injuries from accidenls
that occurred while the official or employee was going to work and
goang home from work are not considered sustained while in the performance
of official duties;

2) Absences from work during the period of Rehabilitation Privilege shall not be
deducted from the accumulated sick or vacation leave credits of the official or
employee. However, officials and employees while on Rehabilitation Privilege
do not eam and accumulate vacation leave and sicl( leave creditsi and

3) Claimants of Rehabilitation Privile0e benefits are entitled to

reimbursement by their agency f(rr firsl-aid expenses, preferably in
government facililies. Reimbrrrsement is sul)iect to lhe availability of funds
and shall not exceed Php5,000 00 unless expenditures beyond said amount
are necessary as certitied by medical aulhorities and approved by head of
agency.

SPECIAL EMERGENCY CALAMITY LEAVE - PNP personnel, whether

permanent or temporary who are directly affected by nalural calamilies or
disaster may apply for said leave for five straioht working days or slaggered
basis. lt shall be a 1{ime applicarion and shor rkl he applied within 30 days from
lhe first day of declaralion by proner govenn',rert agencies/authorilies.

Application Procedures:

1) The application fqr special emergency .€lanrity leave shall be made

through lhe Civil Service Form No 6 (CS Form No.6) signed by the
employee and approved by the proper signing authorities with endorsement
from unit;

Copy of the Declarphon of Stale of Calamity by the Local Government Unil

(LGU); (Resolution from lhe Sanggrniang panlalawigan (Panlungsod/
Bayan) or national government (Exe,lr[iv6/Administr€tive Order from the
Office of the President);
Paoe 119
 2) Proof of Residence based on otficial record of PNP (PA|S-Generated
lnformation Sheet or PDS); and

3) Certification from thq Barangay Chairman indicatinU lhe following:

a) That lh6 subjepl personnel is a resident of the given address; and

b) That he/she was directly affected by the calamity on date specified in the
official declaration of state of calamity

Terms and Conditions:

1) The purpose of the leave may be any of the following: for urgenl repair and
clean-up of damaged house, being stranded in affected areas, disease/illness
of employees brought by natrrral calamityi (lisasler, caring of immediate family
members affected by natural (ialamrly/disasler, anrl

2) A commonly declared calamity/disasler may include, but not limited lo,

earthquakes, flooding, volcanic eruption and landslide that have profound
environmental effecl and/or hr rman loss and frequenlly cause financial loss.

m. SPECIAL LEAVE UNDER THE MAGNA CARTA OF WOMEN . A SPECiAI IEAVA

granted to a female PNP personnel regarclless of aga and civil status, for a
maximum of two months with fr rll pay based or.r gross monthly compensation
provided one has rendered at least six months aggregate service in any or
various governmont agencies for the last '12 months prior to undergoing
surgery for gynecological disorders

Procedures for availment of lhe Special Leave Benefits for Female PNP
Personnel

1) The application for this special leave llenefit shall tro made through the Civil
Service Form No.6 (CS Form No. 6) srgned l)y the employee and approved
by the proper sagning authorllres,

2) The CS Form No. 6 shall be accompanied by a medical certificate from the

attending surgeorl accompanied by a clinical
summary reflecting the
gynecological disorder which shall fre addressed or was addressed by the
said surgery; the histopathological report; lhe operativo technique used for
the surgery; the duration of the srlroery inclLrding the pefl-operative
period (period of confinemenl around surgery); as well as the employee's
estimated period of iecuperation for the same,

3) This special leave benefilmay be applied for it'r a.lvance, that is at leasl llve
days prior to the scheduled date of the gynecological surgery that will
be undergone bylthe female PNP personnel. The rest of the requirements
specified in.item 3.2 of CSC MC No. 25, s.2010 under RA No. 9710
(An Act Providing for the fv|agna Carla ol Women) shall be attached to
the medical certificate upon lhe emplovee's return lo work under item 3 5 of
the same CSC MC;

4) The advance noticb for laking suclr leave would give the proper
authorities ampleltime and means lo prevent tha disruption of the
operations of the work .hrrang lhe absence of the employee and to
address the exigency of services of the oFiice;

5) In instances when a qualified female PNP personnel undergoes an

emergency surgic{i procedrre, the said leave application shall be filed
rmmediately upori t he employee's relrrrn from such l6ave following the
Pase | 20
 procedure set forth tn iten 3.1 ancl 3 2 of lhe same CSC MC; and

6) Upon retum to Work, lhe personnel concerned shall also present a

medical certificale signed by her altendin0 srr0eon.

Terms and Conditions

1) The special leave may be availed for every instance of gynecological

disorder requiring sqrgery for a maximrlm neriod of lwo months per year;

2) Generally, availment of the said special leave benefit shall be in accordance

with lhe List of Surgical Operalions for Gynecological Disorders, which
reflects, among others, the estimaled periocls of recuperation from surgery
due lo the specific gynecological disorder (Annex E). Minor surgical
procedures are thobb requiring a maximum period of two weeks recuperation
while major surgicSl procedlrres are those requiring a minimum period of
recuperation of three weeks to a maximum period of lwo months;

3) Other Surgical Operations for Gynecological Disorders which are not found in
Annex A of CSC lv]Q No. 2S, s. 2010 ur.rler RA No. 97'10 (An Act Providing
for the Magna Carta of Women) may te allowed sLrbject to certification of a
competent medical authority and submission of
other necessary
requirements;

4) The eerned leave iredits may be used for preparalory procedures and/or
confinement prior lo the surgery lVloreover, sllould lhe period of recuperation
after the surgery exceed two months, lhe female PNP personnel may use
her earned sick leave credits For the same lf the sick leave credits have been
exhausled, the vacqtion leave credits may be used pursuant to Section 56 of
the Omnibus Rules on Leave,

5) This special leave beneflt is non-cumulative and not convertible to cash,

6) Responsibilities of the Head of Office/Unit:

a) H6ads of Office/Unit shall ensLrre tlral lhe afore-ciled guidelines are

enforced in one's agency as a rnechanism in order that female
employee's right to proper reproductive health care is ensured; and

b) Heads of Offi ce/Unit shall promole repro(luclive heallh care awareness

and wellness program for rls female PNP personnel lhrough proactive
measure/s such a conduct ofar]nual physical/medical check-up
information campaign on maintainino proper reproductive health care;
issuance of health advisories; dislril)Lltion of educational reading
materials and conduct of fora relative to lhe same:

7) Leave credits of female PNP personnel whose periods of surgery and

recuperation due to gynecological disorders after the effeclivity of the Magna
Carta of Women and before the promuloalion of the Guidelines were
deducted against their sicl( or vacation leave oredits can have the said leave
credits restored an!/or appropriate gross compensation paid, as the case
may be; and

B) The spacial leave benefit under the maona carla of women took efiect on
September 15,2009 (CSC MC).

Paoe 121
 L-,
n. ,Availment of the Ten-Day Leave (nder R.n. No. 9262
(Anti-Violence Against Women and their Clrildren Act of 2004)

Violence Against women 6nd their Children '- As (sed in lhe Act, the phrase
"violence against women and their children" shall reFer lo any act or a series of acts
committed by any person against a \/voman who is his wife, former wife, or against a
woman with whom the person has had a sexual or datino relationship, or with whom
he has a common child, or against her child whelher 169itimate or illegitimate, within
or without the family abod6, which result in or is likely lo result in physical, sexual,
psychological harm or sullering, or economrc al)use including throats or such acls,
battery, assault, coercion, harassment or arbilrary deprivalion of liberty. it includes,
but is not limited to, lhe acts enumeraled in Se.lion :l of lhe Act

Who are Entitled to a Ten-Day Leave * l hc following shall be entitled to a paid

leave of absence not exceedino ten (10) days, excepl as provided under Section 43
of RA No. 9262:

a) Any woman employee in the oovernment service regardless of employment

status, who is a victim of violer]ce as defrned under Seclion 3 of lhe Act.

b) Any woman employee whose child is a viclim of violence as defined therein

and whose age is below eighteen (18) or above eiohteen (18) but unable to
take care of himself/herself .

When to file; Submission of Supporting Document. - The application for

leave shall be filed, whenever praclicable, hefore tlre actdal leave of absenco or
immediately upon the woman employee's rehrrn from such leave. lt shall be
accompanied by any of the following supporlino documents:

a) Barangay Protection Order (BPO) obtained from lhe barangay,

b) Temporary/Permanent Proteclion Order([PO/PPO) obtained from the court,

c) lf lhe protection order is nol yet issued by the barangay or th6 court, a
cerliflcation issued py the Punong Barangay/Kagawad or Proseculor or the
Clerk of Court that the application for the BPO, TPO or PPO has been
filed with the said office shall be srfficient to support the application for
the tonday leave; or

d) ln the absence of lhe BPO/TPO/PPO or the certification, a police report

specifying the details of the occurren.re of violence on the victim and a
medical certiflcate maybe considered, at tlte discretion of the immediate
supervisor of the woman employee concerned

Manner of Availment - The woman who applies for len-day leave m8y
avail of the same in continuous or intermittent ntanner lo cover lh6 days that she has
to attend to medical and legal concerns

-
Nature of Ten-Day Leave, lt is non-cumulative and not converlible to cash
Leaves not availed of are considered waived.

When Leave May be Extended" - Wlren necessity arises as specified in lhe

Protection Order, lhe woman employee mav apply for extension and, for this
purpose, use the other ledve benefits provide(l Lrn(ler civil service rules and
regulalions.

Pege | 22
 Administrative Liability. - The official who (lenies the application for leave of a
woman amployee-victiril of VAW, despile submission of the BPO/TPO/PPO,
shall be held liable for coriduct prejudicial lo tlre l)est interest of the service.

7. RESPONSIBILITIES:

A. RMD, DPRM

'1) Ensure that atl necqssary informalion are wrilten in t!'re application for leave
and complete man(latory reql rrren)erlts are submitted;

2) ln case a leave cannot be favorably granted, the applicant should be

informed through ahy available means of communicalions;

3) Maintain a journal of PNP personnel spending leave abroad indicating

therein their destination and contact per6()n in lhe Philippines;

4) The DPRM (Attn: BMD) shall maintain records of all leaves granted to
personnelfor the pirrpose of commutation of lotal accumulated Ieave credits;

5) All applications for leave submitled lo the DPRM after the lapso within which
such leave application shoul'l be filed slrall be returned without action and
the endorsing persgnnel/administrative officer of the unit concerned may be
subjected lo appropriate adminislrative sanclion. and

6) Any application foi leave filed teyond tlre reglementary periods provided
herein shall be denied. The subject personnel shall be recommended for pre-
charge evaluation/investigalion as appli.-al)le.

b. ARMD, Admlnistrative/Personnel Officer

1) PNP personnel asbigned at NHQ/NSUS - Chief of Office/Unit shall indorse

approved leave application to DPRM (Attn: RMD) five days before the
intended leave,

2) Administrative/Personnel Officers of NllQ Offices/NSUs shall submit a

consolidated repo( of mandatory/special/service leave orders with approved
application for leave on a monthly basis to DPRi, (Altn: RMD) not tater
than the l0'h dayof lhe following montlr for incorporation intheSLRlS
Database;

3) Any application for leave filed beyoncl lhe reglementary periods provided
herein shall be denied. The subject personnel shall be recommended for prs-
charge evaluation/investigation as applioable, and

4) ln case of reassignment or detail of personnol, the losing unit shall transmit

within one monlh fiom the effecltvity of lhe reassiOnment leave records of the
concerned personhel lo the gaintng rlrrit ReqLtesls for transfer must be
accompanied by the leave records prior to approval of tho placement of
personnel.

c. C, RPHRDD, PROS
'1
) PNP personnel asgigned at PROS - lheir approved leave application shall be
endorsed by theirldhief of office/unit lo C, RPI-IRDD five days before the
inlended leave for bppropriate action,

Paoe 23
 'I I

2) C, RPHRDD of P JO" sn.ff submit a consolidatel report of mandalory/

special/service leave orders with approved application for leave on a monthly
basis to DPRM (Ath: RMD) not later lhan the 1Ou'day of the following month
for incorporation in the St,RlS Oatabase,

3) ln case of reassignlnent or detail of personnel, the lSsing unit shall transmit

within one monlh fidm the effectivity of the reassignment leave records of the
concemed personhtl to the gaining unit. ReqJests for transfer must be
accompanied by the leave records prior to approval of the placement of
personnel, and

4) Any application fol leave filed beyond the reglementary periods provided
herein shall be deriied The sLlbjecl personnel shall be recommended for pre-
charge evaluation/investigation as applicable.

8. PENAL CLAUSE:

Any violalion of this NfC ihall be a ground for disciplinary action. The provisions of
NAPOLCOM Memorandum Circular No. 2016-002 "Rey,sed Rules of nocedure Before the
Adminislrative Disciplinary Authoities ancl the lnternal Affairs SeNice of lhe Philippine
National Police" fot uniformed personnel and the Revised Rules on Administralive Cases
in the Civil Service for NUP shall apply.

9. REPEALING CLAUSE:

All PNP rules, regulations and olher issuances, or portions lhereof, inconsistent with
these guidelines are repealed or modified accordinOly.

10. SEPARABILITY CLAUST:

Any portion of this N/lC inconsistent wilh lhe organic laws or declared
unconstitutional shall not affect the validity of the other provisions

11. EFFECTIVITY:

This MC shall lake effect after 15 days from the filing of a copy hereof at the
'Universily of the Philippine Law C enler in consonance with
Sectaon 3 and 4 of Chapter 2,
Book Vll of Executive Order No. 292 otherwise known as lhe "Revised Administrative
Code of 1987" as amended

RONA LA ROSA
Police ct General
Chief, P

CPN[, ,
", ,6 s6soe,
lil ililflflililfliltfl ltil]il

Table 1 - Vacation/Sicl Leave Credits Eemed on s Daity Basis

Table 2 - Vacation/Sick Leeve Cred s Earried on a Monlhty Basts
\/ Table 3 - Le€ve Crcdils Eamed in a Month by Official/Ernptoyee withoul Any V6cation Leave
CredIs
Table 4- Posalion wilh Equivalenl Supervisbr
Table 5- Conversion of Working Hours/Minutes into fractions of a Day
Table 6-Formula forthe Computation of Mstemfty Leave
Table 7-PNP medals shall have the coresponding number of service crediis: (NAPOLCOM
MC 2010-004)
Table 8 - ESP Aflidavil of UnderlakinO
Table 9 - CSC Form No. 6 Appllcation for JJh"
Paoe | 24
 L,
Annex 1

TABLE 1

VACATION AND KL CREDITS EARNED ON A DAILY BASIS

NUMBER OF VACATION SICK LEAVE
DAY/S LEAVE EARNED EARNED
1 o42 .o42
2 .083 .083
3 .125 .125
4 .'167 .167
5 .208 .208
6 .250 .250
7 .292 .292
8
o
10 .4-t7 .417
'11 .458 .458
.500 .500
13 .542 .542
14 .583 .583
15 .625 .625
16 .667 .667
17 708 .708
18 .750 .750
19 .792 .792
20 .833 .833
21 .875 .875
aa .917 .917
.058 .958
24 '1 .000 1.000
1.O42 1.O42
26 1 .083 1 .083
27 1.125 1 125
28 1 167 1.167
29 1 .208 1 .20A
30 1 250 1 .250

Page I 2s
 (-)

Annex 2

TABLE 2
VACATION AND SICK L CREUTS EARNED ON A NTHLY BASIS
VACATION LEAVE
NUMBER OF MONTH/S SICK LEAVE EARNED
EAIINED
I 1.25 1 .25
2 2.50 2.50
3.75 3.75
4 500 5.00
5 625 6.25
6 750 7 .50
7 875 8.75
I 10 00 10
11 25 '11.25
10 12 50 12.50
11 13 75 13.7 5
12 15.00 15.00

Page | 26
 \-.,

Annex 3
.TABLE
3

LEAVE CREDITS EAR ED IN A MONTH BY OFFICIAL/EMPLOYEE

WTHOUT ANY VACATION LEAVE CREDITS LEFT
NO. OF DAYS
NO. OF DAYS LEAVT: NO, OF LEAVE
NO. OF DAYS ON LEAVE
ON LEAVE cREDtl"s DAYS CREDITS
PRESENT WITHOUT
WTHOUT PAY EARNED PRESENTS EARNED
PAY
30.00 0.00 '1
.2s0 14.50 15.50 0.604
29.50 0.50 1.229 14.00 16 00 0.583
29.00 '1.00 1.208 '13.50 16.50 0.562
28.50 1 .50 1.188 13.00 17.00 o.542
28.00 2.OO 1.167 12.50 17.50 o.521
27 .50 2.50 't .146 12.OO 18.00 0.500
27 .OO 3.00 1 1.50 18 50 o.479
26.50 3.50 1.104 '1100 19 00 0.458
26.00 4.00 1.083 10 l'io 19 50 o.437
25 50 450 1 063 10 00 20 00 o.417
25.00 5.00 1.O42 9.50 20.50 0.3s6
24 50 5.50 1.O21 LOO 21 00 0.375
24.OO 6.00 1.000 8.50 21.50 0.354
23.50 6.50 0 979 800 22.OO 0.333
23.00 7.00 0.958 7.50 22.50 0.312
22.50 7.50 0.938 7.OO 23 00 o.292
22.OO 8.00 0.917 650 23.50 o.271
21 .50 8.50 0.896 6.0{) 24.O0 0.250
21 .OO 9.00 0.875 5.50 24.50 o.229
20.50 9.50 0.854 5.00 25.00 0.208
20.00 10.00 0 833 4.50 25.50 0.187
19.50 10.50 0.813 4.OO 26.00 0.167
19.00 11.00 o.792 350 26 50 0.146
18.50 11.50 o771 300 27 .OO o.125
'18 00 12.00 0.750 2.50 27 .50 0.104
'17.50 12.50 o.729 200 28.00 0.083
17.00 13.00 0.708 '1 50 28.50 0.062
16.50 13.50 0.687 1 .00 29.00 o.o42
16.00 14.00 0.667 0.50 29.50 o.o21
15.50 14.50 0.646 000 30.00 0.000
15.00 '15.00 0 625

Paoe | 27
 r) L'

Annex 4

TABLE 4

wilh ivalent S sor

Position lrivalent or
Chief of Police 1 OlC, Municipal Police Station
2 OlC, Component Crly Police Slalion
3. Company Commandei,
PPSC/DPSC/SAC
4. Station Commander, NCR numbered
Police Station
Provincial Director, Police ncial 1. Director, City Police Office
Otfice 2. Baltalion ()ommander, RPSB/DPSB/SAB
3. Chief, Regional Office oi NSUS
4. Chief, NCR City Police Station
5. Battalion Commanderi NCR District
ll PubI c Battalion
Regional Director, Police R eg a '1. Director, NSUS
Office 2. Director, NCR Dastrict Police Office
3. DirectoriaUPersonal/S cial Slaff
Su e for the
aDDlications

Fase | 28
 (-_) ll
Annex 5

TABLE 5

TABLE CONVERSION C}F WORKING

HOURS/MIN ES INTO FRACTIONS OF A
HOURS EOUIVALENT DAY
,| .125
2 ?50
3
4 .500
5 .625
6 .750
7 .875
8 1 .000

M UTE UIV MII{I.'TE EQUIV. DAY

1 3't 065
2 067
3 33 069
4 008 34 071
010 073
6 01) 36 075
7 015 37 077
B o14 38 079
o .019 39 081
10 .021 40 083
11 .o23 11 085
12 .o25 087
13 .o27 43 090
14 .029 44 092
15 .03i 45 094
16 .033 46 .096
17 .035 47 .098
18 o37 .18 .'100
19 .040 40 .102
20 .o42 50 .104
21 .o44 51 .106
22 .046 52 .108
.048 .1 '10
24 .050 54 .112
25 052 55 .1 15
.054 56 .117
27 .056 57 .1 19
2A .o5q 5B .121
29 06q 59 .123
30 062 60 .125

Pase i29
 C )

Annex 6

TABLE 6

FORMULA FOR PUTATION OF MATERNITY LEAVE

Female Personnel who have less than two years of service may only receive
pay for a number of days on the ralro of 60 days lo 2 years of service.

Where Y=the of days in the service

x=the of days to be paid

2 years = 20 d ays

6C x
720 v

720x =

x=y
1

For example: An e ployee who has renclered one year and six months of
service

Where x of days to be pai(l

year and 6 months (540 days)

2
I
.- _L

^i 12

Pase | 30
 I

Annex 7

TABLE 7

The following PNP medals I have lhe corresf)onding number of service credits
\r (NAPOLCOM MC No. 2010-004)

LEAVE/
PN Medal s SERVICE
I CREDIT
5 days
Ivleda Kadakilaan PNP Heroism tvledal
Ivleda I n al PNP edal of [/lerit 5 days
[.4edal Su ata Ivla PNP Wounded Personnel Medal 5 days
Medalya ng Katapatan sa P lingkod (PNP Distinguished 5 days
Service [iedal
Medalya ng Kat angitanging (PNP Oulstanding Achievement 5 days
Award
l\redalya ng Pambihirang Paglilingkod (PNP Special Service 4 days
Medal
Medal a Kasan n PNP Efficien 4
Meda P n PNP Co ation lvledal 3da
Medal n P laban sa al Anti- Dissidence IIedal) 3da
Medalya ng Pagtulong sa Na anta (PNP Disaster Relief and 3 days
Rehabilitation Medal
Medal a Pa sa n Luzon C I\,4e(lal 3 days
Medalya ng Paglilingkod sa s ayas (Visayas 3 days
Ca n Medal
I\iledalya ng Paglilingkod sa l\ili danao 3 days
Medalya ng Ugnayang Pampu a Police Relations Me(lal 5 days
Medal a abut Asal P Good Conduct Merlal 3 days
Medal Pa til PN Service Medal) 3 S

Paoe 131
 L./
Annex 8

REPUBLIC OF THE PHILIPPINES

) s.s
'

PNP EOUCATIONAL SUPPORT PROGRAM

AFFIDAVIT OF UNDERTAKING

rank of presenlly assigned at and

designated as with permanent address at
after
having duly sworn to in accordance with law, do lrereby depose and state that

1 laman applicant for for the purpose of:

tr Bar review and on
E Board review and on
n Completion of Degree on

2 submitted to sLrpport my application for study leave is

or,ginal/aulhentic ton
provided are true and conect;

I have no pending criminhl and/or administrative case/s in any court of law, quasi-
judicial body, tribunal or adency;

4 I have read and understahd all the provisions on stu(ly leave under item 6.9 of PNP
Memorandum C ircular No. _ and acknowledge all the terms and conditions
provided therein,

5. I shall comply all the term and conclitions as staled in the aforementioned circular:

6 I attest to lhe lruthfuln -.ss of lhis undertaking and submit to the legal and
adminislrative conseque n ces thereof if ever slatemenls above are wanting in truth
and in substance

IN WITNESS WHEREOF have hereunlo set my hand lhis day of

at

Affiant
(Print Narne and S ignatLrre)

SUBSCRIBED AND SWORJ to before me this _ day of at

with PNP lD No issued on
valid until and I hereby certify that I personally
examined the affiant herein and that lam fully salislied tl'tal he/she voluntarily executed the
foregoing affidavit and she understood all the stalements therein.

Page No. ; _;
Doc. No. : _;
Book No. : _;
Series of _.
Pase | 32
 U
Annex 9

TABLE 9

aFgLrcxrrd lotr t-Elvr

', .r'ic torr fo.
.,,rt..d l9ata
-8

oFriIgE/A(lFlct 2- NAIIA (r.Ae[ ) ( ) I )

I

I\AIB OF ?TLIllO . {. FOBITION ( OT APPI}IT 6.

( l.s o? ApPr-lcl.lr DN !
a) t.rli ot lx^vl a- br rr! or
agrtfr:
I.aA1,E
Vao.tLort
/=,/ !,rlttrtr| tti. ?bl1t4lntr.
,-J To ta.L .ll'l.rtiftiE
tat oz.v,.]a {&'cclfy /.-,/ At/..o.d (gD.olt7)-.

,f,, .J Stol (2) rr {:Agt od g1([ IlBNra

ru tr o.Dit n ( &rEc'"ry)
f-j.t t.,,!j!,Lt, I

/--J Ol,l-r. <aE olfy) fhlt, P.tt.rt {Etrolfy)

\a ct If'E ot r8f,ItG DrYs aP*LrED no,R (d) firllttlrlol

ItElrttlw. ILto.-- ,r:-/ E qo!,)r.a ,--J aO3 *aa.r.t

Sl.'raclti.. ot lt}tlic.nt
.rd

PF..-rt Ld!..!
')
DSIAII.A OA AC:I6N APPI,I GAII OI
a) CBTI glcatlff oF r8tlIa Cn'DITB ?, I,T .BEOONEDT;fi
6D O,
I ill Acorotr.l-
--ffif=----iGr-:"--i--:E;:i--:-- r / --J - Oa.6l,Diq!,rl &E ta-
I

--{,r,.;b-;i:'-6-tGrall-.

4PPMII@ FOR rrr ii txrE a,lo:

*tth ^PlPltovED
. --.j-:-hr.
- D-r- ur u€trt Dqy
Or;.. a qt-6lfr' )
-
(.sr.gnrtuaa l

{ AptDrDr1!.d Off,l.olrl )
DAti: '
--- ll
---
Pase | 33
 LIST OF INFORMATION SYSTEMS
(As of June 2017)
PNP OFFICE/ ENVIRON
NAME OF IS DESCRIPTION SOURCE
UNIT MENT
ADMINISTRATIVE INFORMATION SYSTEM
1 Communication Tracking OCPNP, A system that records the status of all LAN- IN-HOUSE (by
Information System OTDCA, DPCR, communications of a particular PNP BASED ITMS)
(CTIS) MG, SILG, unit/office.

2 Service and Leave RMD, DPRM A system that provides efficiency in LAN- IN-HOUSE (by
Records Information monitoring, processing and issuance of BASED ITMS)
System service record and breakdown of leave
credits of PNP personnel.
3 PNP ID System RMD, DPRM The PNP ID production system covers LAN- IN-HOUSE (by
the printing of ID for PNP personnel BASED ITMS)
and its dependents.
4 Automated Order RMD, DPRM A system that contains info on LAN- IN-HOUSE (by
Issuance System issuance of PNP orders. BASED ITMS)
5 PNP Personnel DLOD, DPRM A system that records complaint, LAN- IN-HOUSE (by
Clearance System (PNP precharge evaluation and BASED ITMS)
PCS) v1 administrative cases among PNP
personnel used to track and monitor
status of cases and prompt issuance of
DLOD Clearance.
6 Claims Information DC A system that contains info on claims LAN- IN-HOUSE (by
System and provide efficient reporting system BASED ITMS)
of all records as basis for the issuance
and approval of PNP claims.
7 Retirement Benefit DC A system that provides inquiry of LAN- IN-HOUSE (by
Claims Inquiry (RBCI) information on Retirement Gratuity BASED ITMS)
(RG) and Computation of Accrued
Leave (CAL) of PNP
Retirees/Pensioner.
8 PNP Training Statistics DHRDD A system that records all specialized LAN- IN-HOUSE (by
Information System and mandatory training of PNP BASED ITMS)
personnel conducted by DHRDD.
9 PNP Retiree/ Pensioner ITMS A repository file of PNP/INP LAN- IN-HOUSE (by
Information System pensioners in processing of their BASED ITMS)
monthly pension thru CFC/ ATM.
10 Salary Verification ITMS Provides fast access to inquiries, easy LAN- IN-HOUSE (by
Monitoring System retrieval of files and generates BASED ITMS)
accurate and timely reports on salary
verification.
11 Pension Inquiry System DMD, ITMS A system that provides info on LAN- IN-HOUSE (by
response to inquiry of PC/INP & PNP BASED ITMS)
pensioners claims.
12 Finance Service Data FS A system that monitors all PNP-related LAN- IN-HOUSE (by
Integration and claims. It is also capable of monitoring BASED ITMS)
Generation System (FS the billing of all records for the
DIGS) implementation of the salary
deduction.
13 Dental Health Record HS A system that manages dental health LAN- IN-HOUSE (by
Information System records of both uniformed and non- BASED ITMS)
(DHRIS) uniformed PNP personnel and their
respective dependents.
14 ES Housing Information ES A system that records and monitors LAN- IN-HOUSE (by
System information of PNP housing. BASED ITMS)
15 PNP Land Property ES A system that records PNP land LAN- IN-HOUSE (by
Inventory Information property inventory. BASED ITMS)
System
16 PSPG Info System PSPG A system that records VIPs and LAN- IN-HOUSE (by
protective security as well as monitors BASED ITMS)
and updates changes in its activities.
17 Equipment Monitoring MG A system that records information of LAN- IN-HOUSE (by
and Maintenance watercrafts used by PNP. BASED ITMS)
Information System
18 Call Taking Monitoring NMD, ITMS A system for recording and STAND- IN-HOUSE (by
Information System monitoring of technical and non- ALONE ITMS)
technical calls received thru 24/7 ITMS
Helpdesk.
19 Computer-Based ITMS Enhanced system of PNP Basic WEB- IN-HOUSE (by
Training System (CBTS) (End-user: Computer Essentials Examination BASED ITMS)
PROs) (BCEC). A system that covers the basic
IT certification program for the PNP
which is used to evaluate and assess
the computer literacy of the PNP
personnel.
20 Document Tracking QCPD An information system that records, WEB- IN-HOUSE (by
System CPSM tracks and monitors correspondence BASED ITMS)
that comes in and out of the message
center and divisions/offices of various
PNP Units. It can also generate and
print various reports.
21 PNP Online Recruitment DPRM An Online PO1 Application system that WEB- IN-HOUSE (by
Application System (PNP aims to centralize the application of BASED ITMS)
ORAS) PO1 of the PNP.
22 PNP Pension App ITMS Provides information about PNP Mobile IN-HOUSE (by
uniformed personnel retirement App ITMS)
benefits including Retirement Benefits
Computation for Monthly Pension,
Lump Sum/Gratuity and Commutation
of Accrued Leave; Retirement
Processing; Documentary
Requirements; Laws and Provisions
pertinent to PNP Retirement benefits
and Contact Information of PNP
units/offices involved in processing
retirement.
23 PNP Telephone ITMS A mobile application that provides the Mobile IN-HOUSE (by
Directory Android telephone numbers of front desk App ITMS)
Application services of all PNP units/offices from
NHQs, PROs, City Offices and other
Law enforcement agencies.
24 PNP Provident Fund FS To provide information on loans and LAN- IN-HOUSE
Loan Management collection of payments of PF BASED (c/o UNIT)
Information System borrowers to facilitate report
generation of individual loan ledger
and other reports for PF Management.
25 Personnel Accounting RMD, DPRM The system contains all information LAN- IN-HOUSE
Information System about the PNP uniformed personnel. BASED (c/o UNIT)
(PAIS) This also serves as the basis for
 promotion, placement, issuance of
orders and other personnel actions.
26 NUP Information System RMD, DPRM The system contains all information LAN- IN-HOUSE
about the PNP Non-Uniformed BASED (c/o UNIT)
Personnel. This also serves as the basis
for promotion, placement, issuance of
orders and other personnel actions.
27 Pensioners Biometric ID PRBS A system that captures and stores LAN- IN-HOUSE
System fingerprint, picture and personal BASED (c/o UNIT)
profile of PNP/INP pensioners for
issuance of ID to pensioners.
28 Retirement PRBS A system that computes the claims of LAN- IN-HOUSE
Management System the retirees. The system is also used BASED (c/o UNIT)
in processing vouchers and issuance of
clearances.
29 e-PNP Law LS e-PNP Law Library archiving system LAN- IN-HOUSE
regarding PNP Legal Opinions, PNP BASED (c/o UNIT)
Laws, PNP Memo Circulars,
NAPOLCOM Circulars and other
Manuals and Reports-scanned.
30 PRO5 Financial Resource PRO 5 This allows 6259 UP's and 157 NUP's LAN- IN-HOUSE
Management System of PRO5 to register to the system and BASED (c/o UNIT)
personally view status of their claim
encoded by RCD personnel
31 Promotion Information PRO13 An IS that will generate the list of LAN- IN-HOUSE
System promotable personnel on a specific BASED (c/o UNIT)
reckoning date
32 Pay Data Information FS Printing of FS generated copy of WEB- IN-HOUSE
Sys payslip. BASED (c/o UNIT)
33 Online Payslip FS Display the payslip of specific PNP WEB- IN-HOUSE
personnel through internet. BASED (c/o UNIT)
34 DPCR Virtual Classroom DPCR The DPCR Virtual Classroom is an WEB- IN-HOUSE
online learning environment that will BASED (c/o UNIT)
provide 24/7 online tutorials and
examinations, maximizing the use of
Information technology as an efficient
and effective method in improving the
learning process of PNP personnel. It
consist of the following major
components, namely: the PCR Course
Examination Section, an online
examination system intended for PCR
specialist and Executive Course
students and the PNP PATROL 2030
and beyond e-Projects.
35 Information Operations DPCR Data management system that WEB- IN-HOUSE
Data Tracking System (IO catalogs, indexes, locates, retrieves BASED (c/o UNIT)
DTS) and stores data about IO related
activities of all Police Regional offices,
Public Safety Forces and national
Support units PNP Wide.
36 Police Community DPCR PCRRS is an online information system WEB- IN-HOUSE
Relations Reporting capable of storing, retrieving and BASED (c/o UNIT)
System (PCRRS) displaying of accomplishments and
significant activities of Police
Community relations Offices/Units.
 PCRRS is a database system which
serves as a central repository of all
PCR activities and accomplishments
PNP wide.
37 Administrative DPCR ARMS is the collaboration of WEB- IN-HOUSE
Management Records information systems for administrative BASED (c/o UNIT)
System (ARMS) support that allows users to create,
store,modify,and extract information
from the database into one (1)
platform. It includes the following
information systems namely:
Personnel Data Information System
(PDIS), Leave Management System
(LMS) e-journal, Firearms Records
Management System (FaRMS) and
Calendar of Activities Management
System (CAMS)
38 NCRPO Automated NCRPO IT Database for PCO and PNCO WEB- IN-HOUSE
Promotion System Office promotion, automatic, ranking of BASED (c/o UNIT)
promotees based on their QS, R, S,
IPER, Awards, Post Graduate.
39 e-PGS Unit Scorecard CPSM PNP e-PGS is a web-based Balanced WEB- IN-HOUSE
Scorecard software that shall manage BASED (c/o UNIT)
the PNP Scorecard and Operational
Dashboard embedded in the PNP
Peace and Order Agenda for
Transformation and Upholding of the
Rule-of-Law or the PNP P.A.T.R.O.L.
Plan 2030 strategic focus. This shall be
PNP
track and monitor the success of
strategic initiatives or programs,
projects and activities identified in the
PNP Scorecard.
40 e-PGS Individual CPSM ePGS ISC is a web-based individual WEB- IN-HOUSE
Scorecard scorecard monitoring system BASED (c/o UNIT)
patterned after the DPRM scorecard
where the PNP personnel can input his
weekly target and accomplishments
anytime, anywhere. By doing so, PNP
can keep track of the performance of
its personnel for proper monitoring,
evaluation and planning of its human
resource capital.
41 Self-Assessment Survey CPSM Assess the compliance of all PNP WEB- IN-HOUSE
(SAS) Proficiency Offices/Units in the development, BASED (c/o UNIT)
implementation, and monitoring and
evaluation of the Unit's adoptation
strategies.
42 Accounting Information PRO5 This system is developed to serve as WEB- IN-HOUSE
System database for accounting, storing and BASED (c/o UNIT)
computing the monthly/annual report.
43 Police Station Profile DL Police station profile database build- STAND- IN-HOUSE
up (general interface) containing ALONE (c/o UNIT)
demographic info, police station info,
police station building info, personnel
strength, and logistical resources, etc.
44 PNP Police Station Map DL Police station/office mapping on STAND- IN-HOUSE
Locator Google Map with basic information ALONE (c/o UNIT)
(location, contact details and head of
office)
45 PNP-IG Awards and IG A database for awards and STAND- IN-HOUSE
Decorations Database decorations Database version 1.0 for ALONE (c/o UNIT)
Version 1.0 PNP IG personnel only
46 CI Database Version 1.0 IG The CI-Database is an initiative of the STAND- IN-HOUSE
Group for safekeeping and fast ALONE (c/o UNIT)
tracking of data relative to the
Deregatory of information of PNP
Personnel
47 Communication PRO ARMM Scanning of outgoing and incoming STAND- IN-HOUSE
Monitoring System commo with corresponding subject ALONE (c/o UNIT)
and control number and will be stored
in FoxPro database ready for search
and query purposes. Operational since
2013.
48 FS Payroll Management FS Aims to comprehensively collect and LAN- OUTSOURCED
System collate all data being used in all BASED
transactions involving PNP Funds and
Budget allocated for its administration
and operation
49 Communication Imaging OTCDS The CIMS serves as the central LAN- OUTSOURCED
and Monitoring Sys repository of incoming and outgoing BASED
communications from and/or through
OTCDS. It scans, records, monitors,
updates and archives the documents.
50 Retirement Claims DC A system for retirement LAN- OUTSOURCED
Information System benefit(Lumpsum & CAL) of PNP BASED
Retirees. It also generates list of actual
retirees to be funded by DBM.
51 RCA Automation System PRO1-RCD A system that generates personnel LAN- OUTSOURCED
due for RCA. BASED
52 e-Learning CIDG The e-Learning ensures that all WEB- OUTSOURCED
personnel have read, understood, BASED
internalized and are implementing the
Patrol Plan 2030.
53 CIDG Accommodation CIDG This is a tool to measure the WEB- OUTSOURCED
Examination effectiveness of incoming Uniformed BASED
Personnel.
54 Basic e-Learning CPSM A system being implemented by the WEB- OUTSOURCED
Examination CPSM for lower units to conduct BASED
55 Advance e-Learning CPSM Basic/Advanced e-Learning WEB- OUTSOURCED
Examination for all PNP personnel. BASED
56 Pension Deduction and PRBS Monthly Deduction System Loan WEB- OUTSOURCED
Loan IS (PDLIS) Retirement BASED
 PNP
NAME OF IS OFFICE/ DESCRIPTION ENVIRONMENT SOURCE
UNIT
OPERATIONS INFORMATION SYSTEM
1 Case Management AKG A system that records and manages LAN-BASED IN-HOUSE (by
Information System the kidnap for ransom cases ITMS)
(CMIS) handled by AKG
2 Case Information and DIDM CIDMS was designed to establish a WEB-BASED IN-HOUSE (by
Database Management central database system of ITMS)
System (CIDMS) pertinent information of all cases
handled and investigated by the
DIDM. It records and monitors case
information, case status, evidences,
evidence custodians and PNP
personnel who handles the cases as
well as provide statistical reports
needed by said unit. LAN-BASED
was replaced by WEB-BASED last
October2016
3 e-Rouge Gallery System DIDM It is a web-based application that WEB-BASED IN-HOUSE (by
will enable the local stations, ITMS)
provincial offices and regional
offices of the PNP to register,
create eRouges data, create
composite data and administer
facial composites of arrested
person.
4 e-Wanted Person DIDM It is a web-based application that WEB-BASED IN-HOUSE (by
Information System allows provincial and regional users ITMS)
(eWPIS)/(eWarrant) to access and add information of
warrant of arrest, wanted person,
arrested person and view list of
wanted person.
5 Information Monitoring DI Database of Info reports coming LAN-BASED IN-HOUSE
System (IMS) from the daily intelligence brief and (c/o UNIT)
other sources.
6 RID Database PRO1 A system used for crime Incident LAN-BASED IN-HOUSE
reporting. (c/o UNIT)
7 Bio Profile Information PRO13 Records/Profile of Drug LAN-BASED IN-HOUSE
System Surrenderees in CARAGA (c/o UNIT)
8 eSubpoena DIDM A web-based system that will WEB-BASED IN-HOUSE
facilitate the expeditious and (c/o UNIT)
timely delivery of subpoena issued
by the courts to concerned PNP
personnel, who are named in the
subpoena pertaining to a criminal
case.
9 Crime Incident DIDM An incident-based reporting system WEB-BASED IN-HOUSE
Recording System (e- that efficiently manages data of (c/o UNIT)
Blotter) crimes recorded into the database.
10 Bantay Eleksyon DIDM Polling Precints map that allows WEB-BASED IN-HOUSE
PNP personnel designated as (c/o UNIT)
Polling Precints Officers (on-site) to
update the status of their
respective precints. PNP NHQ uses
tha map to monitor real-time
 situation of polling precints before,
during and after the elction period
and shares this information to the
public through the media. Used by
DIDM and DO.
11 Enemy Mapping DIPO SL The Enemy e-Mapping System is WEB-BASED IN-HOUSE
used for the Unit Commanders to (c/o UNIT)
display the enemy activities on an
online mapping. A basis for a more
accurate and timely decision and
focused deployment of PNP
personnel under their respective
AOR.
12 Case Management and DI A system that is used to store, LAN-BASED OUTSOURCED
Intelligence System manage and collate all case and
(CMIS) intelligence information.
13 Automated Fingerprint CLG Database for the identification of LAN-BASED OUTSOURCED
Identification System fingerprints, ten prints and/or
latent prints.
14 Integrated Ballistics CLG Database for the identification of LAN-BASED OUTSOURCED
Identification System bullets and firearms.
15 Combined DNA Indexing CLG Database for the identification of LAN-BASED OUTSOURCED
System DNA samples.
16 Warrant of Arrest CIDG Image copy of warrant of arrest LAN-BASED OUTSOURCED
Information System coming from different courts
nationwide are stored to server for
future retrieval.
17 e-Community CIDG e-CES aims to evaluate WEB-BASED OUTSOURCED
Engagement Survey communities perception towards
the performance of the members
of CIDG to determine the
communities trust and respect for
CIDG personnel
18 Criminal Biometric CIDG This is a tool used for the automatic WEB-BASED OUTSOURCED
Information System matching of one or many unknown
(CBIS) fingerprints against a database of
known and unknown prints. CBIS is
primarily used for criminal
identification initiatives, the most
important of which includes
identifying a person suspected of
committing a crime or linking a
suspect to other unsolved crimes.
19 e-Investigators CIDG This is an online examination WEB-BASED OUTSOURCED
Diagnostic Test administered among CIDG
investigators to gauge their
knowledge and skills in the field of
investigation.
20 Integrated Research PRO7 A system that integrates data such WEB-BASED OUTSOURCED
Information System as criminal bio-profile, watchlist,
wanted list and other classified files
in every province/station,
throughout the network called
Virtual Private Networking.
21 PROCOR Crime Mapping PROCOR Scientific Management tool for WEB-BASED OUTSOURCED
System Crime Prevention
22 Elecronic Automated PRO9 Contains the database of individual WEB-BASED OUTSOURCED
Search Facility (e-ASF) Regional personalities included in the
Intelli Interpol watchlist. The system was
gence deployed by the Philippine Center
Division on Transnational Crime. Inquiry can
be made from the system if a
particular foreign national is
included in said list.
23 I-Batch PRO9 Generates information contained in WEB-BASED OUTSOURCED
Regional the database of personalities
Intelligence travelling as a group included in the
Division interpol watchlist.
24 PNP Data Warehouse ITMS A central repository of the WEB-BASED OUTSOURCED
System
administrative databases that is
designed to provide statistical
reports for effective decision-
making, strategic analysis and
planning at the executive level.
 PNP
NAME OF IS OFFICE/ DESCRIPTION ENVIRONMENT SOURCE
UNIT
SUPPORT TO OPERATIONS IS
1 Firearms Information & FEO, CSG An information based system LAN-BASED IN-HOUSE (by
Management System designed to provide a ITMS)
systematized firearms and
explosives licensing process.
2 SAGSD Information and ID SOSIA, A system that provides records or LAN-BASED IN-HOUSE (by
System CSG relevant info of Secuity Officers/ ITMS)
Guards used for issuance of
security guard licences.
3 Agency Licensing System SOSIA, A system that records LAN-BASED IN-HOUSE (by
(Security Agency CSG information on security agency ITMS)
Monitoring System) profile.
4 VIMS 2010 (Archive System) HPG A system used as data bank for LAN-BASED IN-HOUSE (by
VIMS and VIS. ITMS)
5 Vehicle Information HPG Repository database of newly LAN-BASED IN-HOUSE (by
Management System registered motor vehicle and ITMS)
newly acquired MV to previous
motor repository database.
6 Vehicle Information System HPG A system that records info on LAN-BASED IN-HOUSE (by
carnapped vehicles. ITMS)
7 PNP iSerbis Mobile App ITMS A citizen-facing mobile Mobile App IN-HOUSE (by
application which aims to ITMS)
improve public awareness on
various PNP frontline services,
view infographics on common
modus operandi, as well as find
emergency hotlines of other
government lead agencies.
8 Electronic Police Clearance QCPD Police Clearance of Whole LAN-BASED IN-HOUSE
System (ePCS) Quezon City (PS1-PS12) (c/o UNIT)
verification from DIDM eWarrant
DB and CIDMS system
9 Electronics Police Clearance PRO3- Police Clearance LAN-BASED IN-HOUSE
and Record Management Bacolor (c/o UNIT)
System MPS
10 Police Clearance System PRO3 - Police Clearance LAN-BASED IN-HOUSE
Cuyapao (c/o UNIT)
PS Nueva
Ecija
11 Bantay Krimen Crime DIDM Interactive crime map that allows WEB-BASED IN-HOUSE
Mapping the public to view recent crimes (c/o UNIT)
(http://bantaykrimen.com) reported to the police in any area
of the Philippines. Also, to help in
improving police-community
relationship through PNP's
transparency with regards to
index crimes and to encourage
the public to participate in
resolving and preventing crimes.
12 Firearms Information and FEO, CSG The new system shall catalog and LAN-BASED OUTSOURCED
Management System (RA organize FA owner information
10591) and also implement within its
systems and processes the
 changes effected by Republic Act
No. 10591, otherwise known as
T C L
Firearms and Ammunition and
Providing Penalties for Violations
T
13 PNP DI Clearance System DI A system provides records and LAN-BASED OUTSOURCED
issuance of Clearance based on
derogatory records of person.
14 Police Clearance System PRO9 A system implemented by PNP LAN-BASED OUTSOURCED
stations that generates a
certification that verifies if an
applicant has an existing criminal
record at a particular police unit.
Said document serves as a
requirement for various purposes
such as local employment, court
clearances, and others.
15 Infotxt Messaging Platform PCRG SMS Messaging platform for SMS OUTSOURCED
Complaint handling/receiving text messages
Unit/SMS
Center
16 SMS Information System PRO 4B, Used for the Receiving and SMS OUTSOURCED
ROPD sending or SMS transmitted via
cellphone or modem
17 Bantay Krimen Mobile App DIDM Mobile App version of Bantay Mobile App OUTSOURCED
Krimen Crime Map plus capability
to allow a registered end-user to
report a crime in real-time or
while a crime is actually
happening.
18 PNP Text Bato 2286 PCRG Provides SMS reporting from the SMS OUTSOURCED
citizen
 SCHEDULE OF SUBMISSION OF DOCUMENTS

SCHEDULE OF
DOCUMENTS CONCERNED OFFICE
SUBMISSION
1 PER Admin on or before July 15 of the
current year (1st Sem)
on or before Jan 15 of the
following year (2nd sem)
2 SALN Admin every 2nd week of April of the
current year
3 PDS Admin 30th of July of the current
year
4 Accomplishment Report Plans every 1st week of the
following month
5 Inventory Report of Information System/ SMD (ms Joy) 2x a year
June & December of the
current year
Network and Hardware Inventory Report
COD every 1st week of 1st quarter
NMD
6 on or before the 7th day of the
After Activity Report BCECE TRD
month
7 DPAR Admin on or before the 7th day of the
week
MPPAR
 Republic of the Philippines
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
INFORMATION TECHNOLOGY MANAGEMENT SERVICE
Camp Crame, Quezon City
Email Add: [email protected]

LETTER OF UNDERTAKING

I, _______________________________, detailed at _____________ from

_________ to ________, have fully understood all that is written in the SOP No. 2016-
01 also known as the “Guidelines and Procedures on the Detail of Information
Technology (IT) Personnel to Other PNP Offices” and hereby adhere strictly to the rules
and regulations written in it.

Further, I shall not in any way bring the name of Information Technology
Management Service (ITMS) into disrepute in and/or outside its Office.

To this end, I also undertake to accept in good faith the disciplinary measures
taken on me for contravening its rules and regulations.

_________________________
Signature over printed name
 TURNOVER FORM
Personnel are required to fill the form below upon transition to ensure the smooth running of
operations in their concerned unit of assignment.

OUTGOING INCOMING
Name :___________________________ Name :____________________________
Designation:___________________________ Designation:____________________________

A. Details of Responsibilities Handed Over

(Details of Important Tasks)
1. ______________________________________________________________
2. ______________________________________________________________
3. ______________________________________________________________

B. Details of Important Matters Pending

(Current status of project and future course of action)
Project/Description User Remarks

C. Details of Equipment Turnover

Item/Description Quantity Remarks/Condition
1.
2.
3.

Outgoing Incoming
(Signature/Date Signed) (Signature/Date Signed)
 PNP-ITMS Monthly Accomplishment Report of Detailed ICT Personnel
Period:

Office:

Name:

PROGRAM/PROJECT/ACTIVITY OUTPUT INDICATORS ACTUAL REMARK

I. Information System (IS) Development

A. IS Title:

1. System Research/Investigation % of Completion

2. System Analysis & Design % of Completion
3. Preparation of Project Proposal % of Completion
4. Program Development % of Completion
5. Program Integration % of Completion
6. System Testing % of Completion
7. System Presentation % of Completion
8. Backup Procedure % of Completion
9. System Installation % of Completion
10. User's Training No. users trained
11. System Documentation % of Completion

B. Other IS (follow same activities)

II. Information System Maintenance

A. IS Title:

1. System Enhancement
a. User Interface % of Completion
b. Reports % of Completion
c. Others (specify)
2. Database Build up
a. Total Nr of Records
b. Added Nr of Records
c. Edited Nr of Records
d. Deleted Nr of Records
3. Database Backup Procedure
a. CD Nr of CD used
b. DVD Nr of DVD used
c. Others (specify) Nr of Media used
4. Program Revision % of Completion

B. Other IS (follow same activities)

III. Network Admin & Support

A. Existing

(Pls indicate here the Server Role i.e.

1. Server Nr of Server Domain/Gateway/Database/Application
server)

2. PC:
a. Network Connected Nr of PC connected
b. Stand-alone Nr of PC
4. Other Network Devices
(Indicate here the Swicth Specs i.e.
a. Switches/Hubs Nr of Switches
Managed or Unmanaged)
b. Router Nr of Router (pls indicate here the Router Specs)

c. Wi-fi Router/ Access Point (AP) / Wi-Max AP Nr of Wifi/Wi-Max

e. Other (specify) Nr of Devices

B. Network Support
1. Configuration Nr of Conf Conducted
C. Internet Connection
1. ISP:
2. PC with Internet Connection Nr of PC connected

IV. Hardware Support

A. Acquisition

(Pls indicate here the Server Role i.e.

1. Server Nr of Server Domain/Gateway/Database/Application
server)

2. PC:
a. Network Connected Nr of PC connected
b. Stand-alone Nr of PC
4. Other Network Devices
(Indicate here the Swicth Specs i.e.
a. Switches/Hubs Nr of New Switches
Managed or Unmanaged)
b. Router Nr of New Router (pls indicate here the Router Specs)

c. Wi-fi Router/ Access Point (AP) / Wi-Max AP Nr of New Wifi/Wi-Max

e. Other (specify) Nr of Devices

 PROGRAM/PROJECT/ACTIVITY OUTPUT INDICATORS ACTUAL REMARK

5. Peripherals:
a. Printers Nr of new Printers
b. Monitors Nr of new Monitors
c. Scanner Nr of New Scanner
d. Other (specify)
B. Maintenance
1. Serviced/Troubleshooted:
a. PC Nr of PC Serviced
b. Printers Nr of Printers serviced
c. Monitors Nr of Monitors serviced
d. Scanner Nr of Scanner serviced
e. Other (specify)
2. Referred outside:
a. PC Nr of PC referred outside
b. Printers Nr of Printers referred outside

Nr of Monitors referred
c. Monitors
outside
Nr of Scanner referred
d. Scanner
outside
e. Others (specify)

V. Software Support
A. Operating System:
1. Installed Nr of OS Installed Name of OS
2. Repaired Nr of OS Repaied
3. Upgrade Nr of OS upgrade
B. Office Application:
1. Installed Nr of Office App Installed Name of Apps
2. Repaired Nr of Office App Repaired
3. Upgrade Nr of Office App Upgraded
C. Installation of tools:
> PDF Reader Nr Installed Name of Reader
> Anti-virus Nr Installed Name of Anti-virus
> Firewall Nr Installed Name of Firewall
> Messenger:
> YM Nr Installed
> Skype Nr Installed
> Other (specify)
> Graphics tools Nr Installed Name
> Audio tools Nr Installed Name
> GIS Nr Installed Name
> Others (specify) Name

VI. Web Development/Support

A. Crime Map Update Nr of updates
B. Website Development (New) % of Completion
1. Title: Name of Website Project
2. URL:
B. Website Maintenance:(Existing)
1. URL:
2. Web page updates Nr of Pages updated
3. Statistics
a. Unique Visitors Total Nr of visitors

VII. Other Support Activities

A. PNP TXT 2920:
1. Messages Received Messages Received
2. Messages Acted Upon Messages Acted Upon
B. Preparation of Briefings/Presentation Nr of Presentation/Briefings

C. Preparation of Commos Nr of Commos

D. Commos Received Nr of Commos
E. Preparation of Project Proposals Nr of Proposals
F. Others (Indicate) Nr of Activities

VIII. Trainings/Seminars
A. Conducted:
1. Title:
2. Inclusive Date:
3. Venue:
4. Participants: Nr of Participants
B. Attended:
1. Title:
2. Inclusive Date:
3. Venue:
4. Participants: Nr of Participants

Prepared by: Noted by:

ICT Personnel Immediate Supervisor

 INFORMATION SYSTEMS INVENTORY
Breakdown of 98 Operational IS
(as of June 2017 IS INVENTORY)

RECAP:
ADMINISTRATIVE IS = 56 56
ADMINISTRATIVE SUPPORT IS
OUTSOU INHOUSE (c/oINHOUSE (by ITMS

OTHERS 2
LAN-BASED 29
LAN-BASED 17
=23

WEB-BASED 19
WEB-BASED 3 STAND-ALONE 6
STAND-ALONE 1 OTHERS 2

LAN-BASED 8
RCED =9 Unit) =24

WEB-BASED 11
STAND-ALONE 5
LAN-BASED 4
WEB-BASED 5

0 2 4 6 8 10 12 14 16 18
 RECAP:
OPERATIONS IS =24
24
OPERATIONS IS
OUTSOUR (c/o Unit) (by ITMS)
INHOUSE INHOUSE

LAN-BASED 1
=4

LAN-BASED 9
WEB-BASED 3 WEB-BASED 15

LAN-BASED 3
=7

WEB-BASED 4
CED =13

LAN-BASED 5

WEB-BASED 8

0 1 2 3 4 5 6 7 8 9

RECAP:
SUPPORT TO OPERATIONS = 18 18
SUPPORT TO OPERATIONS IS
OUTSOURCED (c/o Unit) INHOUSE (by

OTHERS 1
ITMS) =7

LAN-BASED 12
LAN-BASED 6
WEB-BASED 1
WEB-BASED 0 OTHERS 5
INHOUSE

LAN-BASED 3
=4

WEB-BASED 1
LAN-BASED 3
=7

WEB-BASED 0

OTHERS 4

0 1 2 3 4 5 6 7
OFFICE/UNIT: INVENTORY OF ___________ COMPUTERS
DATE: AS OF ___________
0perating Office
UNIT Processor Memory Hard disk Video Card Monitor
System Productivity
User Name
SOFTWARE/ GRAPHICS
TYPE TYPE SERIES SPEED FREQUENCY CAPACITY CONNECTOR SIZE CAPACITY TYPE SIZE STATUS
APPLICATION ADAPTER

TOTAL NR OF IT EQUIPMENT:

Prepared by: Noted by:

___________________ _______________________
Rank/Name Rank/Name
Designation Designation
 Inventory on Standard Parameters for IT Compliant PNP Unit/Office
__________ Quarter (year)

UNIT/OFFICE: COMMAND GROUP:___________________ DIVISION/OFFICE: ____________________ SECTION : _______________

PERSONAL STAFF: ___________________ DIVISION/OFFICE: ____________________ SECTION : _______________
DIRECTORATE: ___________________ DIVISION/OFFICE: ____________________ SECTION : _______________
PRO: ________ DIVISION/OFFICE/GROUP: ____________________ SECTION : _______________
PPO: __________ MPS: _______________ DIVISION/OFFICE/GROUP: ____________________ SECTION/BRANCH/PRECINCT : _______________
CPO/CPS : _____________________ STATION:______________________ DIVISION : ___________ SECTION : ______________
DISTRICT: _________________ STATION:______________________ DIVISION : ___________ SECTION : _______________
NASU/NOSU: _________________ REGIONAL OFFICE: _____________ DIVISION/OFFICE/GROUP : ____________ SECT ION : ________________

Serial
Number
COMPUTER Year
PNP Standard Application Processor Memory Hard disk Video Card Monitor Acquisition Type Remarks (CPU/ Issued to
UNIT Acquired
System
Unit)

Operating Office GRAPHICS

TYPE SERIES SPEED FREQUENCY CAPACITY CONNECTOR SIZE CAPACITY TYPE SIZE STATUS
System Productivity ADAPTER

PO1 Juan M Dela

Desktop Win 8 MS Office 2010 Intel Core i3 3.5 DDR3-1333 4 GB SATA 500 GB Built-in 1 GB LED 22" Purchased 2015 Operational MXL41618H5
Cruz

Total Number of Computer Unit:_____________________________

*For any technical questions you have on any of the above requirements, pls call or direct your question to the IT officer.

Page 1 of 4
 List of PNP Web-Vased Information System with Data Privacy and Disclaimer Page

Units/Offices Responsible IT Officer Compliance Status

CPSM PCINSP MA ANGELA M SALAYA Complied

DPCR PCINSP BRIAN THEO P BORJA Complied

DPRM PCINSP GLENN B BALAUAT Complied

DIDM PCINSP CHRISTIAN DC SANTILLAN Complied

DL PCINSP AIDEE G LOZADA Complied

DHRDD PCINSP ALEJANDER T ANUNCIO Complied

DC PSINSP JAY WALTER S SANTOS Complied

DIPO-SL PSUPT JUNEL Z RAMIREZ Did not comply

Complied/System developer didn't turn-over
FS PCINSP ROBIN D RIVERA
the source code

HS No IT Officer Complied

PRBS PCINSP NHARCISO JHOEL S SANTOS Complied

Complied/ Information system are
CIDG PCINSP JESUS S HULIGANGA undergoing maintenance and currently
offline. Will be available when it be put
PSINSP NEIL C CARIAS
CSG Complied
PSINSP JEFFREY A VALLEDO
HPG PCINSP PEDRO I BACCAY Complied

NCRPO PCINSP ANALYN B PINAGOD Did not comply

PRO5 PSINSP RIQUE A BAUSA Did not comply

PRO7 PCINSP MICHAEL T IGNACIO Complied

PRO9 PCINSP GIOVANNI A PILI Complied

PROCOR PCISNP DAISY S VIDEZ Complied

 INFORMATION TECHNOLOGY MANAGEMENT SERVICE
ICT PROJECT STATUS
As of

ICT Project//Team Composition Description User Status

 Information Technology Management Service
Information System Inventory Form
(For IT Officer/IT PNCO/Admin Officer)

UNIT/OFFICE :
IT OFFICER / PERSONNEL :
RANK AND FULL NAME
CONTACT NUMBER/S :

Information System Details

NAME OF INFO SYSTEM: (Version # if applicable)

INFO SYSTEM DEVELOPED:  In-house
(Please specify the name of developer)

 Out-source
Company Name
_________________________ _________________________
eMail Address Contact No.
With Contract?  Yes  No
DICTM Certified?  Yes  No

ENVIRONMENT:  Web-based  LAN-based  Cloud-based (host) _______________

INFO SYSTEM STATUS:  Operational  Non-Operational (Please specify reason)

INFO SYSTEM DESCRIPTION:

DEVELOPMENT TOOL:  VB.NET ver__________  PHP ver _______  Magic e-Developer ver _________
  Microsoft Visual Basic ver __________  JAVA ver ________  Others: _______________________
  Microsoft Visual FoxPro ver _______  Joomla ver _____

BACK-END:  Microsoft SQL Server ver__ _____  MY SQL ver _____  Others: _______________________

DOCUMENTATION:  Systems Doc U M  User Acceptance Doc


DATE INITIATED: __________________________ DEVELOPMENT DATE: _________________________
TURN-OVER DATE: __________________________ IMPLEMENTATION DATE: _________________________
(for out-source)

DATABASE STATUS (FILE BUILD-UP): (As of May 2017)

TABLE NAME No. OF RECORDS

Note : Please use extra sheet if necessary

COMMENTS/SUGGESTIONS:

Prepared by : Noted by :

_____________________________________ _____________________________________
SIGNATURE OVER PRINTED NAME / DATE SIGNATURE OVER PRINTED NAME / DATE
IT OFFICER/IT PNCO HEAD OF OFFICE
 Systems Management Division
LIST OF ONGOING PROJECTS WITH DESCRIPTION

No. Project Description Uit/Office

A module of Document Management System that provides

Crime Laboratory Information
1 CL to automate the archiving, retrieval and updating of all Crime Laboratory Group (CLG)
Management System (CLIMS)
PNP documents

PNP IG ID Database System

A system that records information of the action agents
2 Inventory of Action Agents Intelligence Group (IG)
and Barangay Intelligence Network (BIN) handled by PNP
and BIN Informants

Maritime Group Fishing A system that records, monitors and issue clearances on
3 Maritime Group (MG)
Vessel Clearance System fishing vessels with 3 Gross Tonnage (3GT) and below

Collection of Fees Information A system that provides financial information on the

4 14th Finance
System collection of payment or fees

Case Information & Database Directorate for Investigation

5 A system that records and monitors cases handled and
Management System and Detective Management
investigated by all IOCs of Philippine National Police (PNP)
(CIDMS) - DIDM (DIDM)

Administrative Complaint Directorate for Investigation

A system that monitors all complaints and admin cases
6 Data Management System and Detective Management
among PNP Personnel through web.
(ACDMS) (DIDM)

An online system that records complaint, pre charge

PNP Personnel Clearance
evaluation, summary hearing and appeal of PNP personnel.
7 System v.2 (PNP PCS v.2) DLOD, DPRM
It use to track and monitor the status of cases and to issue
PNP Clearance/Certification.

A web-based application that will record and monitor the

recruitment, promotion and transfer of NUPs. It also aims
NUP Online Application to hasten the selection process which requires fewer
8 NUPAD, DPRM
System documents.

ITMS Computer-Based
Training System - (ITMS Basic A system that covers the basic IT certification program for
10 Computer Essentials the PNP to evaluate and assess the computer literacy of TRD, ITMS
Certification Information the PNP personnel.
System v.2) (Enhancement)

ITMS Service Performance A system that minimizes the distribution and

11 FEO
Survey System accomplishment process of ITMS

1 of 3
No. Project Description Uit/Office

An online system that will accommodate and accept

12 Firearms Amnesty amnesty applications of unregistered firearms as part of FEO
the PNP Gun Amnesty Program

A subsystem of FIMS that stores FA information coming

from dealer/manufacturer thru inspection report. It also
13 FA Storage System FEO
register the release of FA from storage specifically those
new purchase

PNP Retirement and Pension A system that computes pensions of retired PNP
14 PRBS
Information System personnel and its dependents.

Permanent Issued Firearms

15 A system that records all issued and unissued Firearms LSS
Information System (PIFIS)

A mobile application that allow the public to access

information on the step-by-step procedures and
16 PNP iSerbis App requirements of the different PNP frontline services and
contains emergency hotlines of the different government
agencies.

A mobile application for IOS that provides the telephone

PNP Telephone Directory (IOS numbers of front desk services of all PNP units/offices from
17
version) NHQs, PROs, City Offices and other Law enforcement
agencies.

Aviation Personnel Data A system that contains basic information of PNP personnel
18 AVSEGROUP
System assigned within the airport/ terminals nationwide.

2 of 3
No. Project Description Uit/Office

3 of 3
 CLUSTERING

Directorates and Functional units IT Personnel

Office of the Chief, PNP (OCPNP) IT OFFICER
Internal Affairs Service PNCO
Center for Police Strategy Management PNCO
Human Rights Affairs Office PNCO
Peace Process and Development Office PNCO

Directorate for Personnel and Record Management

IT OFFICER
(DPRM)
PNP Retirement Benefits Admin Service PNCO
Legal Service PNCO
Health Service PNCO
Chaplain Service PNCO

Directorate for Intelligence (DI) IT OFFICER

Intelligence Group PNCO

Directorate for Operations (DO) IT OFFICER

Maritime Group IT OFFICER
Police Security and Protection Group IT OFFICER
Aviation Security Group IT OFFICER
Highway Patrol Group IT OFFICER
Civil Security Group IT OFFICER
Special Action Force IT OFFICER
PNP Anti-Kidnapping Group IT OFFICER
PNP Drug Enforcement Group IT OFFICER
PNP EOD/K9 Group IT OFFICER
National Operation Center (Division of DO) IT OFFICER

Directorate for Integrated Police Operations (DIPO) IT OFFICER

DIPO-Northern Luzon PNCO
DIPO-Southern Luzon PNCO
DIPO-Visayas PNCO
DIPO-Eastern Mindanao PNCO
DIPO-Western Mindanao PNCO

Directorate for Logistics (DL) IT OFFICER

Headquarters Support Service PNCO
Logistics Support Service PNCO
Engineering Service PNCO

Directorate for Comptrollership (DC) IT OFFICER

Finance Service PNCO

Directorate for Police Community Relations (DPCR)

IT OFFICER
Directorate for Research and Development (DRD)
Police Community Relations Group PNCO
Public Information Office (Division of DPCR) PNCO

Directorate for Investigation and Detective Management

IT OFFICER
(DIDM)
Criminal Investigation and Detection Group PNCO
Anti-Cybercrime Group PNCO
Crime Laboratory PNCO
Women Children Protection Center (Division of DIDM) PNCO
Directorate for Information and Communications
IT OFFICER
Technology Management (DICTM)
Information Technology Management Service
Communications and Electronic Service PNCO

Directorate for Human Resource and Doctrines

Development (DHRDD) IT OFFICER
Directorate for Plans (DPl)
Training Service PNCO
 INFORMATION TECHNOLOGY MANAGEMENT SERVICE
ON-DETAILED SERVICE PERSONNEL
Monthly PNP Personnel Accounting Report
Period

NAME:
UNIT/OFFICE
WHERE DETAILED:

ATTENDANCE
DAY
PRESENT ABSENT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31