Questions

Do I get a notification if a product isn’t on stock?

Do I get a notification if a product is not available right now?
What is situation handling?
What happens if there's a deficit in the quantity of materials to be delivered?

What is purchase orders advanced?

When should I use purchase order advanced?

What´s the difference between purchase orders and purchase orders advanced?
How to differentiate between manage Purchase Orders and Manage Purchase Orders Advanced?

Can I see if any items are overdue?

Where can I see if any items are overdue?
Where can I see if a delivery date hasn’t been met?
Where can I check the delivery dates for the purchase orders sent to the supplier?
Can I sort purchase orders according to their status?
Where can I see the shipping status?
Where can I see if the order has been sent?

Why is the given document type NB?

Why is the document type saved as NB?
What does NB stand for?
What does NB as the document type indicate?
What does NB mean?

Has my order been sent yet?

When will the order be delivered?

Where can I change the document type?

How can I change the document type?

Where do I change the document type?
Is it possible to change the document type?
Can I change the document type?
Can I divide my documents into different groups?
Is it possible to divide up the documents into different groups?
Why can´t I change the document type anymore?
Can't change the document type.

Is the account assignment of my purchase order commitment-relevant?

Do I need to commit the account assignment of my purchase order?

Why do I get a notification about residual commitment?

Why the notification about residual commitment?

Where can I change the amount of a currency?

Can I change the amount of a currency?

How can I change the amount of a currency?

What does the price unit indicate?

What's the price unit?

What does the price unit stand for?
Do price unit and order unit need to be the same?
Are price unit and order unit the same?

Where do I change the net Price after a change of the purchase order currency?

Can I change the Net Price?

Why can´t I change the net price?
Can't change the net price.
Why ain't I able to change the net price?
Why do I need to create limit items?
Where can I create limit items?
How do I create items for services?
How to create a limit item?
Where do I generate a limit item?
Why do I get an error when the system displays the limit item in the service entry sheet?

What function does the item category Subcontracting fulfill?

What's the item category subcontracting for?
When do I need to use subcontracting?
Which item categories are available?
Between which item categories can I choose?
What does Incoterms stand for?
What does Incoterms mean?
How is the net value of the order that is issued in a foreign currency calculated?
How to calculate the net value of an order in a foreign currency?
When can I use a purchase contract for limit?
When do I use the product type group Service?
When to use which item category?
When do I need to use which item category?
How do I create a limit item?
How is a limit item being created?
How can one create a limit item?
How to create a limit item?
How do I define the limit amounts?
How are limit amounts defined?
How do I assign the purchase contract to a limit?
Where do I put the number of the contract for limit items?

Where do I find contact information?

Where do I find information about the contact person?

Can you tell me the salesperson´s Telephone number?
Where can I add information about the Salesperson?
Add information about sales person?
Can I add additional info about the Salesperson?
How can I identify the person responsible for the purchase order?
Who is responsible for the purchase order?
Tell me the supplier's reference.
Name me the supülier's reference.
Where can I find the supplier´s reference?
Can I filter for the contact person?
Can I filter a purchase order by the contact person?
How can I find a purchase order by its contact person?
Why can't I find the data of the contact person in the master data of the supplier?
Where can I find information about the contact person?
Is there a draft available for Output Items?
Draft for output items?
What does the Duplicate button do?
When to use the duplicate button?
How can I duplicate my order?
How can I duplicate the order?
Where can I duplicate my order?
Where can I duplicate the order?
Why have the changes I made not been taken into account?
Why have the changes I made not been considered?

What do the statuses of the output item mean?

How to use an output item
How do I use an output item?
How do I print output items?
How to print output items?
Where can I change the settings for printing?
I need to change the settings for printing.
Can I change the output details?
How can I change the output details?
Where can I change the output details?
How do I change the number of the copies?

Which apps can I use to create, edit or display purchase orders?

My purchase order, which I withdrew from approval and then changed, keeps the status "Rejected" although I saved
send it again for approval. Why is the status not changed?

Why is a specific cost center or a specific G/L account not found when I search
using the value help (F4)
Can't find cost center for G/L account with value help.

Why can't I display the commitment in a newly created purchase order?

Not able to display commitment in a new purchase order.

Why is the name of the country in a delivery address not printed in the language
of this country?
Name of the country for a delivery is printed in another language?
Name of country not printed in language of this country?

How can I change the conversion factor between the order unit and the
price unit?
I want to change the conversion factor between price and order unit.
Can I display items with a changed conversion factor?
How to display items with changed conversion factor?

Why must the two fields "Goods Receipt" and "Goods Receipt-Based Invoice
Verification" have the same value?

What is the number for an international supplier?

What is the number for a national supplier?

Where can I see an overview of all supplier numbers?

Can I search a data base for supplier numbers?
Is there an overview available for all supplier numbers?
What does the abbreviation NB mean?
Meaning of NB?
What does the abbreviation Z* mean?
What does G/L stand for?

Can I generate output for a purchase order that is on hold?

Can I change the default conversion factor?

what is PO
What's a Purchase Order?
Purchase order
What does the abbreviation CO mean?

What is a WBS element?

What is the material master?

When to use material master?
Where do I put in the work package name?

How is freight added?

Why can´t I change a PO in S/4 HANA that has been created in an external
system/API?
Is there a size limit for API POST transactions that can be increased in our system to prevent an error …?
Is there a maximum of PO items that can be posted per Purchase Order?
What can I do if the Manage Purchase Orders app is missing in the app list?
Why is the MPO app missing in the app list?
How can I change the PO layout?
How can I convert a number into a text description?
How can I adjust the purchase order layout?

How can I prevent a PO from getting lost if the connection broke when clicking
on purchase order execution?

How can I prevent a purchase order from getting lost if the connection broke when clicking on purchase order execu
How can I prevent a gap in the number range of purchase orders?
How can I prevent the automatic transfer of manual pricing conditions from one item to another in a PO?
Is there any relation between document date and Info Record Update flag?
Does the Info Record Update flag influence manually added conditions?

if the document type is changed?

What can I do if I used the correct configurations, but the email is still not being triggered?
My configurations are correct, but there is still no email being triggered?

How can I prevent the workflow from being re-triggered after changes in the net price
or PO quantity?
The changing of which fields will re-trigger the workflow?
Which fields will retrigger a workflow if I change them?

What can I do to resolve the error message: ' An error has occurred while delivering the order items in the backgrou
cannot be processed in the program.'?

My PO cannot be generated due to an error message, what can I do? Error message VL248

The PO is displaying an incorrect value for the “value to be invoiced” item.

It shows higher numbers than those for the net value of the PO. How can this problem be fixed?

Why is the Material Sales Text missing in the output form?

Why is the output form for Subcontracting Purchase Orders missing text?
Why is the output form for Subcontracting Purchase Orders missing a specific topic or a category?
Why is the output form for Subcontracting Purchase Orders missing a category?
How can I edit form templates?

How to modify form templates?

How can I get an overview of the changes I made in a PO? Can I see this in the “My Inbox/Outbox” App?

How can I switch the purchase order slip into the change mode?
Can i convert the PO slip into the change mode?

How does the system treat Purchase Requisitions? What technique does it
use when creating the PO’s?
How can I prevent the error message “Field GVS_TC_DATA-REC-PARTNER (1)
is not an input field” when creating a PO in the 1908 version of the app?

Why does the app show an “Error in workflow processing” in the approval status,
but no error in the approval details?

Why do I get an error after the approval of a purchase order with reference to purchase
requisition whilst the status is still in approval?

Why is the shipping instructions header text missing in the PO form?

How can I solve this problem?

How can I get an approval at item level or at supplier invoice level for my purchase order?

What solution can you give us so that notifications arrive correctly depending on
the position?
Why can´t I post a goods receipt for a purchase order with down payment?
Not able to post GR for a PO with downpayment?
Can you please elaborate on " use ADT feed reader "SAP Gateway Error Log"
or run transaction /IWFND/ERROR_LOG on SAP Gateway hub system "?
Did this problem only occur after an update?

Can Consignment Purchase Orders be created via an API?

How can I upload a huge amount of Purchase Orders via the Open Purchase Order template in the
migration cockpit if the template has no provision given for custom fields?

Can I modify standard fields in the Manage Purchase Orders App to filter for overdue Purchase Orders?
How to adjust standard fields in MPO App to filter orverdue orders?

Can I use the "Mass Changes to Purchase Orders" App to filter only those positions that are overdue?

Is it possible to attach a file to a Purchase Order in approval?

Can I add a file to a PO in approval?

Can I decide, who can read the price of a Purchase Order?

How can I control which users are able to read the price of a PO?
Is it possible to set up email notifications for users that need to approve a purchase order?
How can I set up email notifications for creators or approvers of a PO?

Why do I get an error in the workflow of the approval process after changing the quantity of a Purchase Order?
Why do I get locked out whilst working in S/4HANA in service orders, service contracts or projects?

Why can't I edit a purchase order that is in approval?

What can I do if the change of a collective number relaunches the approval workflow of a PO despite the fact that the accordi
not activated in the configuration?

Why do I get an error message "The selected object cannot be deleted" in the Manage Purchase Orders App when I deleted a
in the draft status and then tried to delete the PO?

Why is the output type missing when I want to preview the printout by going to Purchase Order > Messages?

Why does the PO created through an API not take the functional area I put in, after assigning it to Z?
How is it possible to make the API accept the functional area from the payload?
How can I set up a user for restricted access to certain company codes?
Why can a user with restricted access to certain company codes see Purchase Orders from Company Codes in the Manage Pur
Orders App to which they have no access?

How can I convert a Purchase Requistion to a Purchase Order?

What is the flexible workflow for PR and PO?

Why can the text field of the purchase order line item be printed and previewed in the test system,
but not in the production system?

Why can only the first email address of the supplier receive a mail after the approval of the purchase order?
Is it possible to set up multiple email addresses as recipients?

When is the purchase order output sent?

Why is it that I can only use the net price to approve a purchase order instead of approving it with the tax-included price?

The error "Condition DCD1 cannot be processed manually" is shown. What causes this issue and how can it be avoided in the f
How can I delete items of my Purchase Order? By now, the items are only marked for deletion.

Why is the material short text of the purchase order shown in a different language than the vendors language?

How can I limit the quantity of the Purchase order to be less or equal to the limit of the purchase requisistion it is being create

How can I prevent the creation of Purchase Orders, so that they d not exceed the quantity of the Purchase Requsition?

Why is my Purchase Order that is assigned to Automatic Release stuck in approval?

Why is no delivery type assigned to an item for returns processing?

What shall I do if I get error ME392?
Why do I get an error to provide a validity start date when creating a Purchase Order in the MPO App?
Why is it that some purchase order types can be selected in the app Create Purchase Orders, but not in Manage Purchase Ord

Why are custom purchase order types not listed under the field Purchase Order Type in the app Manage Purchase Orders?

Why are already deleted Purchase Order items still shown in the Purchase Order form?
Why are the email notifications I set up not send?
Why is the workflow notification that triggers an email after triggering the workflow not send?

How can one change the heading for a purchasing document type NB2 and ZRET in the cloud/system?

Why are unit price and net amount set to 0.0 in the Output form?

Why did the system take the PR items in descending order as a reference, after I converted the purchase requisition items to a
purchase order?
I converted a Purchase Requisition into an automatic Purchase Order. Why is the sort order of the items in the PO different fro
sort order in the Purchase Requisition?

Why can't I configure a determination step called 'Output Relevance' for the Output Type 'Purchase Orders' in the Cloud?

Why can't I create a Purchase Order for a specific Purchasing Group?/ Sub Finance 304

How can I change the date format in the standard email template of Purchase Orders?

How can one ensure to use different tax codes based on the WBS element (and the used material)?
How to determine the tax code based on the WBS element?

How can a Purchase Order automatically be approved if its status is always in approval?

How can I set up worklow approvals with several levels of approval?

How does one get informed about a new KBA or Note from SAP that fits my problem?
Why is the automatically generated output for STO POs with order type UB in Q and P system missing?

Why is my PO not closed, but in the status of a follow on document?

((Two PO exist for related project / WBS and final invoice has been flaaged for both of them))
Cannot close a Purchase Order, the error "There is still a purchase order commitment for wbs x" occurs.

Why cant I receive email notifications after the creation of a Purchase Order?
Why do I get an PO output message for an item after it has been deleted?
Why is it that the FI Accounting document does not take over the Account Assignement Object when the GR is created, but pa
does this, when the invoice is created through MIRO?
Why is the Monitor Purchase Orders app showing the status "Delivery Complete" set to "no", when the PO Items already have
delivered?

I want to convert a Purchase Requisition into a standard Purchase Order with the App 'Schedule Purchasing Jobs - Advanced'.
there an error in picking the Purchase Requisition?

Why can I still edit the Net Price of a Purchase Order after creating follow up documents like an invoice?

When I delete a Purchase Order line item, another one also dissapears. Why does that happen and how can I prevent it?

How can I add taxes to the Purchase Order Output?

The system shows "Error in the number of digits of Manage Purchase Orders". What can I do to prevent this?

Is it possible to set a necessary confirmation or cancellation of an order after it has been changed?
Why do I get the error message "you are not authorized to use this function" when clicking the 'Configure' button for an SSCU
Manage Your Solution App?
Can I create a Purchase Order with reference to a deleted Purchase Requisition?

How can I copy existing workflows?

What can I do if I get an error when trying to download an attachement from the App Display Purchase Orders Advanced?

The PO material cannot be changed after GR reversal

Can I create a Purchase Order with multiple lines with different delivery addresses?

Can I create a new Purchase Order Type?

What is RM06EV70

How can one know if a user has the posting authorization for a specified G/L account?

How do I maintain a Periodic Invoicing Plan Type?

Answers
The Manage Purchase Orders App uses Situation Handling when there is a deficit in the quantity of materials to be d
order item.

With the Manage Purchase Orders Advanced app you can create, edit and display also those purchase orders that h
not supported by the Fiori app.

You can work with purchase orders and purchase orders of the type 'advanced'. Note that purchase orders of the ty
the PO number) are opened in a separate browser tab.

With the Overdue Purchase Order Items app, you can analyze the delivery dates of the purchase orders sent to the s
with the delivery date on item level. All purchase order items for which delivery date has passed and which have no
also use this app to analyze the delivery dates of purchase order items sent to the supplier.

On the list screen of the Manage Purchase Orders App, you can select purchase orders according to their status.

When you create a new purchase order, the system inserts the document type NB by default.
You can change the document type of the purchase order and use any customer-defined document type (Z*) that ha
from document type NB.

NB stands for the document type used for standard purchase orders.

To check, whether your order has been sent yet, please check the list screen. Here you can select purchase orders a

To change the document type, please go to General Information and choose one of the given types in the field Purch
has been saved, the purchase order type is read-only.

Yes, you can divide your documents into different groups. For example, the categories sample and actual purchase o

Once the purchase order has been saved, the document type is read-only.
If the account assignment of a purchase order is commitment-relevant, you can view the commitments of the purch
one line for each combination of purchase order item, account assignment line, and schedule line. The respective am
delivery costs of the item.

If the commitment has been reduced, for example, by a goods receipt or by an invoice, the system displays the resid

By default, the commitment is displayed in transaction currency. In the Settings of the commitment table, you can a
example, the Amount in Company Code Currency. (Select only the required amount in the settings. The appropriate

The Price Unit indicates the unit of measure that is relevant for the net order price of the purchase order item. The p
unit. It is possible, that the supplier specifies the price of a good or a service in relation to a unit other than the one
purchase order.

The price unit can be different from the order unit. It is possible, that the supplier specifies the price of a good or a s
you want to use as the order unit in the purchase order.

When you create a purchase order, the system searches for valid conditions and inserts them into the new documen
If no conditions are found, you can enter the net price manually. The net price can be changed at any time. If the pu
entering the net price, changes to the net price are possible in the pricing section.

If automatic surcharges or rebates are found, the net price cannot be changed.

You can create limit items for unplanned services or for unplanned materials, that is, services or materials that cann
ordering. In both cases, you define an expected value, an overall limit and a period of time

To create an item for a service, you can go to the field limit items when creating a purchase order.

If you record the performed services and their price and quantity using the Manage Service Entry Sheets - Lean Serv
Value of the limit item in the service entry sheet and reports an error if the stated amount exceeds the Overall Limit
If you choose the item category Subcontracting, you can provide the details for the subcontracting components in t
section Schedule Lines.

You can create limit items for unplanned services or for unplanned materials, that is, services or materials that cann
ordering. In both cases, you define an expected value, an overall limit and a period of time
The Incoterms rules or International Commercial Terms are a series of pre-defined commercial terms published by t
(ICC).

If the PO is issued in a foreign currency, the system calculates the net value of the order based on the ruling exchang

You can use a purchase contract for limit if you want to engage a service provider to repair a machine, but you do no
detail.

For example, you can use a purchase contract for limit if you want to engage a service provider to repair a machine,
required in detail. You can use a purchase contract for materials if you want to order goods in general.

If you are creating a new order you can click on the Items tab which will guide you to the given category. You can ch
side which will open you up a more detailed overview.

You can define the limit amounts in the purchase order item whilst you are creating a limit item with the product ty

You assign the purchase contract to this limit by entering the number of the contract into the Contract for Limit field

Contact information can be found under the Supplier Contact. Namely, you can enter or view data for a contact pers
identifier or the name of the Salesperson, the salesperson´s Telephone number,
and reference data for the contact person.

In the field Salesperson, you can enter a free text with up to 30 characters.

Yes, you can activate the filter to use for the salesperson.

There is no draft for output items available, but you can use the duplicate button to work more efficiently.

With the help of the duplicate button you are able to copy your already existing purchase order to create a new and

Please right click on the browser tab and choose 'duplicate'.

Please consider rechecking your input details or reformulating your question.

The status of an output item determines the actions that you can perform. In preparation: You can still edit your out
been marked for output and a batch job has been scheduled. Error: If there's an error during form rendering, the sy
Completed

If you would like to add a manual output item, you can do that under the output management tab.
If you want to change the settings for printing, please choose channel Print or Email.

You can use the following apps to create, edit or display purchase orders: Manage Purchase Orders (Fiori app), Crea
SAP GUI for HTML) or My Purchasing Document Items (Fiori app)
You can send the purchase order again for approval after you have made changes in the fields that are relevant for r
fields are, for example: Company Code, Purchasing Organization, Purchasing Group, Currency, Incoterms (Header Le
Value, Outline Agreement.
For more information, see Manage Workflows for Purchase Orders

If you want to search a cost center successfully, use a wild card character "*"
before and after your search string, for example: "*1010*". Then the fuzzy search will propose all cost centers or G/
80% at least.

The commitment update must have been released for the accounting object. In case of a cost center, a user with th
as follows:
-Open the Manage Cost Centers app.
-Go to the Control tab.
-Check whether the control indicator Lock Commitment Updates has been switched off.

The receiver address (delivery address) has to comply with international postal regulations. These rules provide that
to be in the language of the sender, so that the local postal service can clearly understand which country a documen
has to be in the language of the receiver, so that the local postal service in the recipient country can read and proce

You can change the default conversion factor for both physical and non-physical units in the Create Purchase Order
section, Quantity/Weights tab).
Note: In the Manage Purchase Orders app, you can display items with a changed conversion factor, but you cannot c
In the Manage Purchase Orders app, you can display items with a changed conversion factor, but you cannot change

If you decide that a service entry sheet is to be created, this also means that the
invoice is to be based on the goods receipt that is created in the background
once a service entry sheet has been approved. Therefore, in this case you also
have to select the GR-Bsd Inv. Verif. indicator.

The number for an international supplier is 17300001.

The number for a national supplier is 10300001.
To see an overwiew of the supplier numbers, please go to the field 'Supplier' in 'General Information' and click on th
supplier number by different values and get an overwiev over all existing numbers.

NB stands for the standard document type.

Z* stands for the customer-defined purchase order types.

G/L stands for General Ledger.
No, a purchase order must be approved before the output can be generated. If a purchase order is on hold, then:
• Edit option is not applicable to the Messages tab
• New outputs cannot be generated
You can change the default conversion factor for both physical and non-physical units in the Create Purchase Order
section, Quantity/Weights tab). Please note: In the Manage Purchase Orders app, you can display items with a chan
factor itself. For more information, see the in-app help for the Price Unit field in the Manage Purchase Orders app.
The purchase order is a document used to request items or services from a vendor at an agreed upon price and deli

CO stands for Cost Object.

The Work Breakdown Structure (WBS; Commonly known as WBS Element) in SAP's Project System, is a hierarchy, w
components: It is done in order to better define, organize and control the total work of a project. It is a cost elemen
in account assignment.
The material master contains the total of all material master records. This is where we manage the data off all our m

Freight can be added as surcharge (absolute or procentual value) in the pricing conditions. Furthermore, freight for
in the category pricing. The system uses this as well as prices, discounts for materials and business partners, surchar
customs to calculate a net value in a business document.
The Purchase orders created from external systems cannot be changed in S/4
systems. If such Purchase Orders shall be changed then this has to be done in the external
system which is the leading system in this case.
No, there is no size limit for API POST transactions. An output of up to 20 error messages is possible.
No, there is no maximum of Purchase Order Items that can be posted per Purchase Order.
Maybe the app is not published on your launch pad. Please go to "App Finder" underneath your user picture and sea
the tile by clicking on the pin. If not, please give a notice to your administration team.
The implementation of this function is not available. However, you have the
ability to transfer header and item texts to the Purchase Order form. For extensibility, please contact your IT depart

When number range gaps are present it is usually because an error or interrupt
occurs in the update task after a PO is saved. The Purchase Order number range
is buffered so the PO number is assigned and gets lost if a termination occurs.
What can cause the gap in the numbers sequence:
• If an application server is shut down, the numbers that are left in the buffer
(that is, that are not yet assigned) are lost. As a result, there are gaps in the
number assignment.
• The status of the number range interval reflects the next free number that has
not yet been transferred to an application server for intermediate buffering.
The current number level therefore does not display the number of the "next"
object.
• If you use several application servers, the numerical sequence will not reflect
the (chronological) insert sequence because the numbers are buffered
separately on the individual hosts.

Notice that the info record is being updated by the changed PO item if you do not flag the info update check box.
The Info Record will be updated every time, as long as the flag for info-update in PO is active.

Please follow the PO email setup guide https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/1911.5

In the App Maintain Email Templates under Customs column you may have maintained the wrong entry or just mad
as YY1_00800238_CRT_19. If you have no sufficient authorizations for this action, please inform your administration

As per the current workflow design for Purchase Orders, a modification of some
fields will re-trigger workflow.
With “SSCUI - 103345 - Manage Conditions to Restart Flexible Workflow” you
can deactivate and control the fields responsible for the management of
retriggered workflows.
In “SSCUI 101097 - Activate Flexible Workflow for Purchase Orders” you can
control for which PO document types workflow should be triggered. If you have no sufficient authorizations for this
team.
As per the current workflow design for Purchase Orders, a modification of the following
fields will re-trigger workflow:
•Company Code
•Purchasing Organization
•Purchasing Group
•Currency
•Incoterms
•Plant
•Material Group
•Net Order Price
•Order Quantity
•Outline Agreement

Please keep the fields Delivery Creation Date and CalcRuleDefltDlvCrDt blank,
solely enter the purchase order number and then execute.
Please make sure to post a committed quantity in the delivery schedule,
this should solve the problem.
Please ensure that there is a confirm quantity in the Sales Order Item. The selection date in VL01N should be the sam
Sales Order.

The logic for calculation of 'Value to be Invoiced' is considered as follows:

Value to be invoiced = (Order Quantity - Invoiced Quantity) * Price of a single unit.
We do not consider the logic of subtracting Invoiced value from Net Order Value as there are chances that the partia
Discounted price. However, for the rest of the quantities, the price would be considered at standard value.

SAP delivers a standard template MM_PUR_PURCHASE_ORDER for purchase order outputs. This standard template
outputs. If you cannot see the fields in your output, then it might be possible that they are not part of the standard
remove certain fields in the standard form template you must edit it to match your requirements. To edit form temp
You will need Adobe LiveCycle Designer (ALD) 10.4 or higher to edit the form templates. Refer Form Templates for m
How to maintain the configuration:
1. Login to the system with user having configuration rights.
2. Go to app Manage Your Solution
3. Click on Configure Your Solution
4. Go to Sourcing and Procurement > Output Control > Define Texts for Purchase Order
5. Click on Configure
6. Create a new entry for Text for Document Items with following details: -
o Document - NB
o Item Category - L
o Object - EKPO
o Text Id - F03
And a sequence number not conflicting with other entries already maintained.
If in denial, please contact your IT department.

The factsheet dynamically picks up the current values for the My Inbox and My Outbox Apps directly from the datab
changes being made is available. To see any changes the approver needs to go to the change log of the document.

With the following steps you will be able to change the purchase order.
· Search your PO 4100002504
· Select the radio button of the PO
· Press the button 'Withdraw from Approval'
· For changing the PO click on the selected item.

When the EBAN-ADRNR field is filled in a purchase requisition, if you create a purchase order with reference to it, th
has the same content) and it again generates a new manual address entry in the ADRC table and assigns this new ad
item. (EKPO-ADRNR). During delivery create the different reference item delivery numbers will always cause a delive
the Knowledge Base Article 2271056.

The Item Category YTAB uses the Partner Determination Procedure "T". Therefore "No Item Partners" are allowed w
of this issue.

If the workflow agent is not able to determine, we get this error. Please ask your admin team to check whether the
agent is available to approve. Workflow Admin error logs can also be checked if we have any exceptions raised in wo
to solve the issue it is suggested to complete the process instance manually. This should trigger again the result callb

When the Badi is executed during the save of the PO the OrderedQuantity in the PR is not updated. This is updated
The Cancel Workflow option in the app Workflows in status error cancels the workflow, but this does not do any cha
Approval option should be used to withdraw the PO and cancel the workflow so that both the PO and workflow hav
critical change to the PO is required to send it again for approval.

In standard only the PO header text type F01 is delivered. If you would like to output additional text types, please in
As informed by development team, this is a missing functionality.
Whether an inbound delivery is necessary before a GR or not, depends on the customizing settings of the confirmati
In the customizing of the confirmation control key there is a field 'GR Assignment' (V_T163G-WEZUO).
If this field is set and you try to do a GR against a PO with that confirmation control key, you
will be stopped by the error M7036 'No goods receipt possible ...' If the flag is not set, you will be able to make the g
item.
The confirmation control key is 0001 as well as sequence AB and LA. The AB acknowledgements are enter
and during the GR the system picks the LA next where the 'GR Assignment' is set, meaning an inbound delivery is re
If you create an inbound delivery you will then be able to receive the inbound delivery in MIGO without error.
If you do not want to use an inbound delivery you can use the confirmation control keys 0002 or 0003 which will no
For further information please follow this link: https://launchpad.support.sap.com/#/notes/2029396

The plant in the payload seems to be invalid, please proofread your data…
Please consider reformulating you question for more information on how we can help you.

API_PURCHASEORDER_PROCESS_SRV supports only standard, subcontracting, enhanced limit and third-party item c
refer to the help documentation which also conveys the same;
https://help.sap.com/viewer/bb9f1469daf04bd894ab2167f8132a1a/2002.500/en-US/acd2da57df6cc525e10000000

The SAP S/4HANA Cloud Data Migration content (migration templates and predefined mapping rules) is based on th
business processes.
Unfortunately this means, that custom fields cannot be included in the migration job. For more information please a
This feature is not yet included. However, you can use the opportunity to submit
an improvement request. For a detailed description of SAP Customer Influence, please take a look at the user docum
https://help.sap.com/doc/378cd4d4fb064eddada42046bbda9c45/1/en-US/S4HC_CustInfl_Docu.pdf

Yes, in the "Mass Changes to Purchase Orders" App there is a delivery date field which can be used to enter date ran

The purchase order has to be approved, rejected or withdrawn form approval before an attachment can be added a
'Withdraw from Approval' functionality in the APP 'Manage Purchase Orders' after which changes can be made. Plea
point. https://launchpad.support.sap.com/#/notes/2578251
2

As of the standard system design, it is not possible to do this, but you may consider a workaround. Please take a loo
MM_PUR_S4_PO_FLDCNTRL_SIMPLE to control whether the net price field should be open for editing or visible und
You can set up email notifications for users to approve the Purchase Order or if a PO is rejected by using the app Ma
1) Email notification for recipients of workflow items (approvers):
Copy the predelivered email template SWF_CRT_NOTIFY_RECIPIENTS
2) Email notification for workflow initiators (purchasers) in case of workflow approval:
Copy the predelivered email template SWF_WORKFLOW_COMPLETE_NOTIFY (COMPLETE_POSITIVE for approved|)
3) Email notification for workflow initiators (purchasers) in case of workflow rejection:
Copy the predelivered email template SWF_WORKFLOW_COMPLETE_NOTIFY (COMPLETE_NEGATIVE for rejected)
Please also refer to https://s4hanacloud.community.sap/questions/A1GyDOOdgD7i8wQ9ALnuqf

Please check whether the automatic workflow in the Manage Workflows for Purchase Orders App is activated.
It is recommended to always have this active to have a fall back workflow. You can find more information under this

https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/2002.500/en-US/46c9e5b6ba7a4feeb920ca1c
Please consider maintaining the exchange rate by referring to KBA 2575708.
This is the standard behaviour of a PO in the approval process. It can't be modified to preserve the
original values sent to the approver. However, you have the option to withdraw the PO from approval to edit it and then start

The 'collective number' field belongs to the structures that will restart the workflow, hence you cannot control a retrigger of it

This error message occurs when you tried to change a PO and left it without saving, which creates a draft. The 'Delete' functio
'Manage Purchase Orders' is intended for technical Draft Documents ONLY. The PO items can be flagged for deletion either us
Webgui tile or via APP 'Manage Purchase Orders' > items > Delete.
As a best practise to delete such a PO draft, you should access the document again in the APP and discard the changes using th
SAP decided not to allow creating output line items for a held status or before approving the document. Hence you cannot see
kindly use the create/change purchase order advanced app.

There are two ways the correct functional area can be passed to the PO from the API.
So to avoid this problem of a defaulted functional area, consider the following:

1. If the wbs that is used is not a statistical wbs, then the functional area is taken from the API correctly.
2.If you use a statistical wbs, but in addition to the wbs also enter the cost center in the payload, then the functional area from

In the APP 'Maintain Business Roles' you can set up restrictions on the Purchase Organisation, Purchasing Group or Document

To fix this issue, please refer to the following FAQ blog post in our Cloud Customer Community: https://s4hanacloud.commun

It is possible that this is caused by missing entries for the document type.
Please check whether the following entries were put in correctly for a standard purchase order:
Document Type = NB/Custom Document Type
Item Category = Standard which is represented by space
Object = EKPO
Text Id = F01
Please check whether this comes from the fact that one email address is picked from the supplier master data and the other o
app.
Yes, it is possible to set up multiple email addresses as recipients. Output Control offers the Email Recipient determination ste
individually configure multiple email addresses and their usage (TO, CC, BCC). The settings in this determination
step overwrite the default email address from the business application.
Case 1: When purchase order workflow is available and activated
The purchase order output will be sent to the supplier and marked as Completed when the purchase order is approved.
Case 2: When purchase order workflows are not configured
The purchase order output will be sent to the supplier and marked as Completed when the purchase order is saved.

In the standard workflow design a pre-condition of the net amount or net price does not indlude the tax amount. However, yo
creating a custom pre-condition. Please refer to following attached KBA which provides all the necessary information:
2767845 - How to define new Procurement Pre-conditions in Manage Workflow Apps
2841783 - How to define new Pre-condition in Manage Workflow for Purchase orders

If the condition DCD1 is set as Header condition, changes made will be applied to all items.
For example, in the purchase order:
1) Go to section 'Delivery and Invoice'
2) Enter a value either via field 'Terms of Payment' or directly in field 'Days 1 / In Percent'
Then, the condition type DCD1 is set on header level and applies to all items.
If you want to give a specific discount for an item, another discount condition type should be used or created. For example, yo

Once a Purchase Order is ordered, it is only possible to mark an item for deletion, not actually delete it. The document items a
As per standard system design, when a PO is created e.g. in English, the system will pick up the material description based on
data for a purchase order the logon language needs to be maintained properly, too.
To solve this, you can add an error message "The quantity of PO cannot be more than that of PR ". For more information, plea
the Purchase Orders, you can use the BadI mentioned in this Cloud Community Blog:
https://s4hanacloud.community.sap/blogs/show/BkJporUxmursM3yj41SIkK
To avoid the creation of the Purchase Orders, you can use the BadI mentioned in this Cloud Community Blog:
https://s4hanacloud.community.sap/blogs/show/BkJporUxmursM3yj41SIkK
The status of the new Purchase Orders is not updated because the automated workflow fails with a locking error. For a resolu
approval and save them again.

When the supplier in the Purchase Order has no plant assignment you can mark the returns flag and the system will find Retur
When the supplier in the Purchase Order is assigned to a plant, to create a return you would use Purchase Order type NBF2, w
The process is described in scope item 2TS 'Intercompany Stock Transfer Returns'

This may occur because the field selection key is not defined same as that of standard document types. To solve this problem,
In Manage Your Solution app, under Application Area: Sourcing and Procurement and Sub Application Area: Operational Procu
Select SSCUI 102909 - Define Document Types
Under the column 'FieldSelKey.', maintain field selection key value same as standard document types

The standard behavior from Purchase Order side is: if the item is deleted, it will be printed in the output with the change text
deleting the item needs to be communicated to the supplier. Now if new output is generated after it and deleted and the item
printed (not even notes for the deleted item). For more information on this, take a look at the Cloud Customer
Community:https://s4hanacloud.community.sap/questions/B6wUiVUEZV8ZyGtD3ijvGq
Regarding missing email notfications after triggering a workflow, please follow the guidelines at the SAP Help Portal:
https://help.sap.com/viewer/af9ef57f504840d2b81be8667206d485/1909.002/en-US/ceeb8059ce984943bfe9bbc7e464cd0b.
To solve this you can use SSCUI - Define Document Types to copy existing standard entries and create new ones. Here you are
its description as well. Please note: Once you copy and create a new/custom document type, you cannot delete the documen
See attached KBA 2685355 - How to create a custom Purchasing Document.
The reason for the price and net amount to be set to 0.0 lies in a customizing change to the print indicators in the pricing proc
Type to "a at item: General" for relevant pricing procedure using SSCUI - 101117 - Set Pricing Procedure.

The sort order of items from PR only kept if:

the option 'Per requisition' is marked / checked in the PR / PO.
- or -
the option 'Generate Schedule Lines' is *not* marked / checked. (sort order: 1.Material number, 2. Requisition Item).
For further information about this topic, please take a look at KBA 1921750: https://launchpad.support.sap.com/#/notes/1921

Since there is only one output type available, it needs to be marked as true to generate an output. If the configuration of this s
considered true by the framework by default.
You may find that the fault lays in not maintaining the exchange rate correctly. If this is the case, the Purchase Order check is f
using the app 'Maintain Exchange Rates'. For more information consider a look at KBA 2659359.
You can change the format of time and date in the standard email by having administrator authrizations. Please go to the Mai
under 'Identity and Access Management'. Furthermore you should know, that the date displayed for the email is based on the
When there is an account assignment the system will always take the tax code from the tax condition record.
Without account assignment it looks for the tax code in order of priority. To furthermore understand the tax code determinati
at Note 501054: https://launchpad.support.sap.com/#/notes/501054

If you have changed the workflow during the release for a PO e.g., it can cause inconsistencies. Please refer to the following KB
issue:
KBA 2578251
KBA 2800331

You can set up custom preconditions for this scenario using the BADi SWF_WORKFLOW_CONDITION_DEF and then evaluating
You can find more information here:
2767845 - How to define new Procurement Pre-conditions in Manage Workflow Apps
2841783 - How to define new Pre-condition in Manage Workflow for Purchase orders

You can also check these blogs for help and the Cloud Customer Community as well:
https://s4hanacloud.community.sap/blogs/show/F1NCL4sw23dv2pDB6sL60i
https://s4hanacloud.community.sap/blogs/show/QeWUSmC8kvDogQqREviIZk

When such KBAs/notes are released to customers, it will be available in the one support launchpad. You should be able to acc
or functionality names or cloud release search terms.

Or an even better way to get to know them is via your CSM - Customer success manager. You can approach your CSM and the
any new KBAs/notes releases pertaining to issues or functionality changes.
To solve this issue, please follow these steps:

1. Create a new supplier(dummy).

2. Configure the dispatch time as scheduled for document type UB in Output Determination configuration under Output Type
3. Please add an entry for the above created supplier and role as VN in partners section of purchase order before saving the p

There is no such a status called "Closed" available, the status available are:
Deleted
Draft
Follow-on Documents
In Approval
Not Yet Sent
Output Error
Rejected
Sent
The Follow-On Documents Status is related to the PO that has an Item from Supplier Invoice.
For further information on this topic, please take a look on the SAP Help Portal: https://help.sap.com/viewer/index
If the project can not be closed because of the open Purchase orders, then you could do one of these:
- if the invoices in question are PO based, then these should be reversed and rebookeed as PO invoices and this should solve t
- if you do not want to reverse and rebook the invoices, and you do not need these purchase orders anymore, you could mark
Please check wheter you did actualy maintain the email adresses for the notifications in the SSCUI. The adresses need to be m
to the approvers. Please try to create your Purchase Order afterwards to solve this problem.
The output message of a deleted item is still shown, because the supplier needs to know that the item was deleted or changed

You can alternatively use the FI Substitution to clear the Cost Center, Sales Order or Internal order. For further information ple

Please try to set the flags for "Delivery completed" and "Final Invoice" for the PO items manually if needed.

If a PR is not selected, you can use the information and hints for analysis in the attached KBA's 2674890 and 2647977.
https://launchpad.support.sap.com/#/notes/2647977
https://launchpad.support.sap.com/#/notes/2674890
So basically a manual simulation of the PO creation will give a clearer indication of why a PO is not being created in the backgr
The netprice is editable in the Purchase Order even though there is already a Goods Receipt(GR)/Invoice(IV) posted against th
attached KBA 2871724 - Possible to change "net price" after follow on document created in Purchase Order. https://launchpad
This is a standard system behaviour. Deleted items are marked with the deletion flag 'IsDeleted' as 'L'. If the item is marked fo
associated to it, then it is removed. Otherwise the items get printed out in the form. Please take a look at the following link to
https://s4hanacloud.community.sap/questions/B6wUiVUEZV8ZyGtD3ijvGq
To understand the detailed process of how to add taxes to the Purchase Order Output, please refer to the according SAP Com
https://blogs.sap.com/2019/06/25/output-management-adding-taxes-to-purchase-order-output/
In the APP you can only use the maximum 9 digits to the left of the decimal separator. If you have Purchase Order items with h
across additional items. For detailed information please refer to KBA 2998009.
Fields Relevant to Printouts of Changes NAME DES SSCUIs, https://blogs.sap.com/2017/11/21/output-management-customize

Please check your settings and consider adding the business role to the user as described in KBA 2852833 to be able to access
https://launchpad.support.sap.com/#/notes/2852833
As part of the standard system design, it is possible to create a Purchase Order with reference to a deleted Purchase Requisitio
be copied from the PR and therefore the system triggers following error: "Net price must be greater than zero".
For this case, please just enter the quantity and net price details manually and proceed with the creation of your PO. Please re
to-avoid-purchase-order-creation-once-the-purchase-requisition-quantity-is-exceeded-badi-implementation-for-final-check-b
It is possible to copy existing workflows. To understand this issue, please follow this link to our Help Portal:
https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/2011.500/en-US/219eb93eee0c4604bd8ecfba1b24f3a7
If you have troubles accessing the documents 'SAPHTTP, SAPFTP, SAPKPROTP' please take a look at KBA 317250 tol solve the i
https://launchpad.support.sap.com/#/notes/317250
Once you have a follow on document posted it is no longer possible to change a material ID and many other elements of a PO
system behaviour. Please refer to the attached KBA for more info on how to solve this issue https://launchpad.support.sap.co
Yes, you can create POs with different delivery addresses per line item. The standard system behaviour is as follows: The ship-
This address is taken from the first line item and if any item has a different ship-to address than the header, the according add
You can create a new Purchase Order Type using the SSCUI 102909. For more information, take a look into the KBA 2873100 -
https://launchpad.support.sap.com/#/notes/2873100
RM06EV70 is a pre-processing report for archiving the object MM_EKKO. Fur further information, please check KBA 1646578.
If the check for each company code is active, the system checks whether the user has the posting authorization for the specifi
a contract.
To create an invoicing plan type, you must enter an alphanumeric key of max. two characters in length, plus a descriptive text
control data on the detail screen for the invoicing plan type. For more information on how to do this, please take a look at the
https://help.sap.com/viewer/967e1c2a6a8c4183b7e07d28e7574445/6.17.17/en-US/f680b65334e6b54ce10000000a174cb4.h