Meeting Room Guidelines
A variety of meeting rooms are available at the Mandel Public Library. Rental, service fees and sales tax may apply for conferences, large events, private meetings and multiple bookings, (see rental rates and fees for use). Information and applications may also be printed from the links below.
Due to high demand for meeting spaces, please submit applications at least two weeks prior to your first scheduled event. Please allow at least three to five days to process your application. Inquiries regarding space availability at the library can be made Monday-Friday, 9:30 a.m. to 4 p.m. at (561) 868-7720. (TTY: 800-955-8771)
Applications will only be accepted two months in advance of meeting date. Please carefully review the full policy and regulations for use of meeting rooms and rental rates. Incomplete applications may result in a processing delay.
Submission Methods
To reserve our meeting rooms:
- Online application: Complete and submit our online form.
- In person: In order to submit an application in person, you must schedule an appointment by calling (561) 868-7720. (TTY 800-955-8771)
- Touring the meeting rooms: In order to tour the meeting rooms, you must schedule an appointment by calling: (561) 868-7720. (TTY 800-955-8771)
Setup & Parking
Furnishings and Equipment
Provide as much detail in your application as possible regarding furniture and audiovisual needs, room setup, and technical assistance.
Signage
Directional and promotional signs are subject to prior approval by a designated library staff member one week before the event. Authorized promotional posters and flyers may be placed directly outside of a meeting room for the duration of your event. Only library staff may post signs; unauthorized signs will be removed. At no time may materials be attached to walls, windows, doors, or furnishings.
Parking
The library suggest that all attendees, guests or meeting room organizers use City Parking Facilities. Locations and rates are available by visiting City of West Palm Beach Parking Administration.
Payment
Full payment is due two weeks prior to the event. Sales tax will be collected. Non-profit groups must provide proof of non-profit status. A copy of a certificate of exemption is also required to waive sales tax.
Payments can be made by MasterCard/Visa, American Express, cash or check made payable to: City of West Palm Beach during hours of operation. You may not charge an admission fee or registration fee or take up a collection for entrance or participation unless you are paying a rental fee. You may not sell any materials or collect any other fees, charges, or donations without prior written approval by library administration. If you are requesting multiple reservations, rental fees may apply.