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Effective ways for better time management

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Effective ways for better time management

etimes.in | Last updated on - Jun 17, 2024, 18:06 ISTShare fbshare twshare pinshareComments (0)

01/7Effective ways for time management

Time management is the ultimate key to success and productivity in every aspect of your life, from personal to professional, big to small. However, it's not always easy to efficiently manage your time. Here, we have incredibly easy-to-follow yet immensely efficient ways to effectively manage your time. From the famous Two-Minute Rule to the Pomodoro Technique, here are some strategies to help improve your time management skills. by TOI Lifestyle Desk

02/7Two-minute rule

The Two-Minute Rule is a simple method for effective time management. It suggests that if a task can be completed in two minutes or less, you should do it immediately rather than keeping it for later. This strategy helps prevent small tasks from accumulating, ultimately saving time for important tasks and preventing unimportant or small tasks from becoming distractions later on. For example, if there’s an email that requires a quick response, handle it right away instead of postponing it.

03/7Pomodoro technique

The Pomodoro Technique, developed by Francesco Cirillo, is a beneficial time management method that breaks work into intervals, typically 25 minutes in length, separated by short breaks. To implement it, set a timer for 25 minutes and concentrate fully on a specific task, without any distractions. After completing one interval, known as a "Pomodoro," take a 5-minute break to recharge. After four Pomodoros, take a longer break lasting 15-30 minutes. This technique enhances focus and productivity by incorporating regular breaks, promoting effective time management and sustained concentration on tasks.

04/7Time tracking apps

There are several easy-to-use time tracking apps such as “RescueTime”, and “Clockify” which help you monitor how you spend your time throughout the day. They provide insights into where your time is going, identify time-wasting activities or distractions, and help you use time more effectively to tasks that matter most.

05/7Delegate tasks

As an individual, your capacity is limited, no matter how hard you try. You cannot do everything because you have limited time, experience, knowledge, ability, and energy. To make better use of your time and energy, it's best to delegate tasks to others whenever possible. Ensure that you delegate tasks to capable individuals. This approach is an excellent way to free up time for more important tasks and responsibilities, thereby increasing your productivity.

06/7Learn to say no

Understanding your limits and prioritising tasks that align best with your goals is crucial. Saying no to unimportant, extra, or less important tasks can be immensely beneficial in preventing burnout. This approach helps free up valuable time and preserves energy for efficiently working on tasks that hold genuine value and importance to you.

07/7Eisenhower Matrix

The Eisenhower Matrix is an immensely effective method for organising tasks based on their urgency and importance. It divides tasks into four categories: “Urgent and Important tasks”, “Important, but Not Urgent tasks”, “Urgent, but Not Important tasks”, and “Tasks that are Neither Urgent nor Important”. By using this matrix, individuals can prioritise effectively, focus on high-value tasks, and improve productivity by using time and resources more efficiently.

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